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Home My WebLink AboutMinutes - BOCC MINUTES GRANT COUNTY �OARD OF COMMISSIONERS MONDAY, MARCH 20, 2017 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Taylor was out and excused. 8:30 a.m.—9:00 a,m, Elected Official Roundtable Meeting , 9:00 a.m.—9:20 a.m, J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 2, and 4 through 8 on the agenda as presented. Items 3 and 9 were not ready for signature. The motion passed with 2 Commissioners in attendance. , 1. Possible vouchers for insurance, legal services,grant administration, etc. ; 2. Update to Grant County, Washington Policy No. 1200, Travel, Training& Expense Reimbursement, Effective date is anticipated to be March 23, 2017. (Approved) 3. Anticipating: Update to Grant County,Washington Policy No. 1100, Health,Safety&Security. Effective date is anticipated to be March 23, 2017. (Item not ready for signature) 4. Grant County designation of the Grant County Economic Development Council (aka Grant County EDC) as its Associate Development Organization (ADO)with the Washington State Department of Commerce to coordinate economic development services for the County under contract with Commerce. Designation is effective for the 2017-2019 biennium. (Approved) 5. Reimbursement Request(A-19)for contract work performed by Grant County, by and through Grant Integrated Services, during February of 2017 on Washington State Department of Social & Health Services' Division of Behavioral Health and Recovery Parent-Child Assistance Program (PCAPJ in the amount of$16,909.00. (Approved) 6� Purchase Agreement between Grant County, by and through Grant Integrated Services,and Cerium Networks, Project#CERQ72944,for 2017-2018 Smartnet Renewal in the amount of , $9,540.00. (Approved) 7. Acceptance of proposal by Thyssenl<rupp Elevator Americas dated May 20, 2016 in the amount of$125,678.00 to perform certain work to modernize Elevator#1 at the Grant County Courthouse Annex. (Approved) ; 8. Contract between Grant County and Thyssenl<rupp Elevator Corporation for Project#CSD1614, ' Grant County Annex Elevator Modernization,with Action Item #7 above serving as the contract's Exhibit A which also includes Amendment No. 1. (Approved) 9. Anticipating: 2017 Agreement Regarding Use of County Property for Public Purpose between , Grant County and the Autism Society of Grant County on Saturday, May 20, 2017 from 9:00 a.m. to 3:00 p.m. (Item not ready for signature) 10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting Page 2 of 5 Grant County Commissioners Minutes Week of March 20, 2017 10:30 a,m. —10:45 a.m. Citizen Public Comment Period � Miriam Villagran Diaz came in to discuss her growing the spice cardamom and also that she received an anti-sematic letter, She does not feel the Sheriff's Office responded accordingly. Recently, she broke down in the mud and was accosted. She believes it was a hate crime. She isn't sure if it was City or County jurisdiction. 11:00 a,m, —11:20 a.m, D Nelson, Building Department and Fire Marshall's Office Update Items discussed were: Current activity and reports; 502 Concerns; Health District New Practice; and Personnel Discussion. 11:30 a.m.—11:45 a.m. Consent Agenda (Items 1 through 9) ' A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1 through 9 on the agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers. (Approved) 2. Commissioners February 20, and 27, 2017 Minutes for approval. (Approved) 3. Proclamations recognizing the following school sport achievements: a. Almira, Coulee, Hartline High School Warriors Boys Basketball Team and their 2017 State 1B 3rd Place Title; and , b. Almira, Coulee, Hartline High School Warriors Girls Basketball Team and their 2017 State 16 2�d place Title. FAIRGROUNDS 4. Request to purchase herbicides in the amount of $12,082.32 (without tax) from Wilbur-Ellis, utilizing the Washington State Department of Enterprise Services contract for enterprise vegetation management#04611. Their budget for chemicals is$10,000.00,the remainder will be paid from professional services. (Approved) GRANT INTEGRATED SERVICES 5. Request for out of state travel for Kim Stacey, Donna Bottineau, Megan Alcott, Pete Gonzales, Amy Barnett,and Tiffany DeLeon to attend WISE training dn March 22 and 23,2017 in Vancouver, WA. The travel routes them through Oregon. (Approved) 6. Request to purchase a 2017 Ford Transit Passenger Van in the amount of $28,571.71 from Columbia Ford utilizing a Washington State Department of Enterprise Services contract#05916. The van will be used for their Mobil Outreach Program using funds received from the North Central Washington Behavioral Health. (Approved) 7. Budget extension request in the amount of $100,800.00 to cover for the Mental Health Residential Program. The funding will come from the Behavioral Health Reserve Fund,(Approved) Page 3 of 5 Grant County Commissioners Minutes Week of March 20, 2017 TECHNOLOGY SERVICES 8. Request for Professional Services in the amount of$3,600.00 from Logicalis to configure storage , hardware for their new data center. (Approved) 9. Request for the emergency purchase of backup data storage units, the current units have failed/are failing. If this purchase is approved,a budget extension will be needed as well, Quotes received for these units will be provided at the Consent Agenda meeting. (Approved,to purchase the backup units from ednetics in the amount of$43,098.89. The hearing was set for April 11, 2017 at 8:30 a.m.) 1:30 p.m.—2:20 p.m. Grant Integrated Services Update 2:30 p.m.—3:20 p.m. M Webb, Fairgrounds Update Items discussed were: Huck Fuller Building/Grange Hall; Lombardy Trees;Water Truck; Arena Seating project; and Fair Logo 2017 and permanent. 4:00 p.m.—4;20 p.m. B Smith, District Court Update 6:00 p.m.—7:00 p.m. C Carter at Royal City Health District Visit(Royal City Golf Course) MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$602,526.23, as recorded on a listing and made available to the Board. The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the March 17, 2017 payroll. TUESDAY, MARCH 21,2017 The session was continued at 9:00 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Taylor was out most of the day and excused. 9:00 a.m.—10:30 a.m. T Taylor at BHO Advisory Committee Meeting(Michael's Bistro) , 10:30 a.m.—5:00 p.m. T Taylor, Out Page 4 of 5 Grant County Commissioners Minutes � Week of March 20, 2017 8:30 a.m,—9:20 a.m. I< Eslinger, Human Resources Update � Discussion Items 1. Association—Reclassifications 2. Sheriff Support CBA 3. Solid Waste CBA 4. GrIS Negotiations(Thursday) ; 5. Arbitration—Holiday Pay(May 3''d&4tl') ' 6. Corrections Arbitration 7. Assessor's Office Grievance Arbitration 8. Facilities Maintenance 9. Youth Services 10:00 a.m.—11:00 a.m. C Carter and R Stevens at Clear Risl< Driver Training Simulator—Training � (Clear Risk, Ephrata) 1:30 p.m. —2:20 p.m. J Tincher, Public Works Update A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 2 and 3 on the agenda as presented. Item 1 was not ready for signature. The motion passed with 2 ; Commissioners in attendance. 1. Resolution/Notice of Hearing: ORV Park-Sunland Estates(Item not ready far signature) 2. Recommendation to award the quote for the Wooden Survey Hubs and Lathes to Vanhorn and � Watson Co in the amount of$5,088.02. (Approved) 3. Resolution for Notice of Hearing in the matter of vacating certain county surplus right-of-way I<nown as Stratford Road Townsite located in S 10,T 22 N, R 28 E,WM. (Approved, Resolution No. 17-029-CC. The public hearing was set for April 11,2017 at 1:45 p.m.) 1:30 p.m. —1:40 p.m. Bid Opening, Road Stabilization 2017 The following bids were received: • Envirotech Services, Inc. $108,621.00 • Roadwise Inc. $117,179.46 A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids ' over to Public Works for their review and recommendation. The motion passed with 2 Commissioners in attendance. 2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update 3:30 p.m. —5:00 p.m. C Carter at Emergency Food and Shelter Program (EFSP) Board Meeting (Samaritan Hospital, Room 404) Page 5 of 6 Grant County Commissioners Minutes � Week of March 20, 2017 WEDNESDAY, MARCH 22,2017 The session was continued at 9:30 a.m. with all Commissioners in attendance. 9:30 a,m.—9:50 a.m. B Hill, Public Defense Update 10:00 a.m.—10:20 a.m. Department Head Review 10:30 a.m, —10:50 a.m. T Jones,Sheriff's Office Update 11:00 a.m. —11:20 a.m. I<Allen, Clerk's Office Update 2:00 p.rn.—3:00 p.m. T Taylor at Clear Risk Driver Training Simulator—Training (Clear Risk, Ephrata) THURSDAY, MARCH 23,2017 1:00 p.m.—5:00 p.m. R Stevens at Transportation Improvement Board Meeting(Historic Davenport Hotel, Spol<ane) 1:00 p,m.—2:00 p.m. T Taylor at Data Center Tax Incentive Program Meeting (Treasurer's Office) MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$53,078.42, as recorded on a listing and made available to the Board. FRIDAY,MARCH 24, 2017 9:00 a,m.—11:00 a.m. R Stevens at Transportation Improvement Board Meeting (Historic Davenport Hotel, Spokane) Page 6 of 6 Grant County Commissioners Minutes Week of March 20, 2017 Signed this__�.L� day of"' � , 2017. �� BOARD OF COUNTY COMMISSIONERS G nt County, hri�n on � , Cindy arte , Chair -..� -- - Richard Stevens,Vice-Chair A st: � � � Tom Taylor, Me ber .-- Bar ara . Vasquez, C Cle k of he Board