HomeMy WebLinkAboutMinutes - BOCC M I N UTES
GRANT COUNTY �OARD OF COMMISSIONERS
MONDAY, FEBRUARY 27, 2017
,� The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Taylor was out and excused.
8:30 a.m.—9:00 a.m. Elected Ofificial Roundtable Meeting
� 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 2
through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Two documents: (1) Port of Ephrata Use Agreement with Grant County for use of closed runway
16/34 for the purpose of conducting a Vehicle Driving Skills Course on April 26, 2017; and (2)
Release of All Claims, Covenant Not to Sue and Indemnify Agreement for the same
� training/location on April 26t". (Approved)
' 3. Memorandum of Agreement between Washington State University Extension and Grant County
(aka Appendix A),for the period January 1, 2017 through December 31, 2017 to provide an
extension program and funding in the amount of$97,845.00. (Approved)
A. Department of Social & Health Services, Department of Vocational Rehabilitation Open
Enrollment CPR& IL Vendors;Amendment Notification#0416-0101-A1,Consolidated CPR& IL
Services Request to Amendment Contract. (Approved)
9:30 a.m.—9:50 a.m, B Hill, Public Defense Update
10:00 a.m.—11:00 a.m. C Carter at Grant County's Plan to End Homelessness Committee
Meeting(Housing Authority, Moses Lake)
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:50 a.m. Budget and Finance Update
1:30 p.m.—2:20 p,m. Grant Integrated Services Update
7:00 p.m.—8:00 p,m. C Carter at Quincy Valley Leadership Meeting(Fire District#3, Quincy)
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$413,070.36, as recorded on a listing
and made available to the Board.
Page 2 of 6
Grant County Commissioners Minutes
Week of February 27, 2017
TUESDAY, FEBRUARY 28, 2017
The session was continued at 9:00 a,m. with Commissioners Carter and Taylor in attendance.
Commissioner Stevens was out and excused.
9:00 a.m.—9;50 a.m. I< Eslinger, Human Resources Update
biscussion Items
1. 2017 HR Plan
2. 2017 Accounting/HR Planning Topics
3. HR Staffing Needs
4. Payroll Deduction Error—Scott Olson
5. ACA Reporting
Carnpensation , Benefits, & Payroll
6. Health Insurance Committee—ON HOLD
7. GCSO Payroll Process Work Group
Employee & Department Issues
8. Grant Integrated
9. Grant Integrated FMLA
10. Solid Waste
Labor Relations/Legal Action
11. Association—CH,�DC;PW,•SW,• YS
Nego��Q��on, Tentative SW Agreement for 2017
�r,e�a��e: Grievance-District Court Snow Day
12. ASSOCIatIOri—Deputy Sher�
���eVq�Le: Holiday Pay Grievance
13. Teamsters-GCSO—Sher ffs�pporc
Neao��Q��o�, Pending Union Signature
14. TearilStePs-GPIS—CSS,Initial Svcs, Therapy Svcs
Ne9o��4�,on: March 23ra
10:00 a.m.—10:15 a.m. Z Kennedy, Legislative Session Update
10:30 a.m.—10:40 a.m. Open Record Public Hearing, Sheriff's Office Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
from the Grant County Sheriff's Office in the amount of$24,044.14 to purchase a Can-AM 8LHA
Side X Side from Experience Powersports. They will be using Sheriff Surplus budget funds
(140,114) for this purchase.
Sheriff Tom Jones discussed their request.
Page 3 of 6
Grant County Commissioners Minutes
Week of February 27, 2017
A motion was made by Commissioner Taylor, seconded by Commissioner Carter,to close the
public comment portion of this hearing. The motion passed with 2 Commissioners in
attendance. Commissioner Taylor moved to approve the budget extension as presented.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Approved, Resolution No. 17-022-CC)
11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Services Update
11:30 a.m.—12:00 p.m. C Carter, Finance Committee Meeting
1:30 p.m. —2:20 p.m. J Tincher, Public Works Update
�
A motion was made by Commissioner Taylor, seconded by Commissioner Carter, to approve items 1
through 6 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Execution of Contracts: Crushing and Stockpiling 2017 awarded to DeAtley Crushing Co. of
Lewiston, ID for the bid amount of$891,900.00. (Approved)
2. Execution of Contracts: Miscellaneous Equipment-120�.7—Rowand Machinery of Pasco,WA to
furnish and deliver 3 Roller Packer Motor Grader Attachments with optional Pick-up Tow Hitch
for the total bid amount of$55,042.16 including sales tax. Unit price bid$29,334.00.
(Approved)
3. Execution of Contracts: Herbicide Materials 201�7—Crop Production Services of Boise, ID to
furnish and deliver Herbicide Materials for the total amount of$16,812.78 not including sales
tax. (Approved)
4. Memo requesting authorization to purchase vehicles off the Equipment Expense Program
through the State Contracts, (Approved)
5. Authorization to Call for Bids for the Road Stabilization 2017 project with a bid opening date of
March 21, 2017 at 1:30 pm. (Approved)
6. Recommendation to award the Traffic Counters project to JAMAR Technologies in the amount
of$21,625.00 (excluding sales tax). (Approved)
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. —3:15 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Taylor, seconded by Commissioner Carter,to approve items 1
through 3 and 5 through 9 on the agenda as presen�Ced, Item 4 is being held for further review. The
motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
Page 4 of 6
Grant County Commissioners Minutes
Week of February 27, 2017
AUDITOR'S OFFICE—ELECTIONS DEPARTMENT
2. Authorization of Canvassing Board Representatives-Auditor's Staff, to act under authority given
in RCW 29A,60 for Michele Blondin, Dedra Osborn and Trisha Gibb to act as representatives for
the County; and for Maria Lugar/I<arrie Stockton to handle the ballots through the mail room
process, all fbr the April 25, 2017 special election. (Approved)
FAIRGROUNDS
, 3. Budget extension request in the amount of$29,635.00 to purchase EventPro software from
Profit Systems Inc. ($22,794.00) and 2 star shaped tension fabric tends made by KD Kanopy
($6,841.00). Both of these purchases are from sole source vendors. (Approved,Sole Source
Resolution No. 17-020-CC;the public hearing was set for March 28, 2017 at 3:30 p.m.)
4. Request to waive all of the fees and charges (approximately$3,278,00) associated with the 2017
Senior Picnic,to be held on June 14, 2017. This event serves about 450 people and is intended
to celebrate and honor seniors in the community. (Item placed on hold for further review)
SHERIFF'S OFFICE
5. Budget extension request in the amount of$44,779.00 (including tax)to purchase a new videe
visitation system through Globel Tel Link(GTL)/Value-Added Communications, Inc. (VAC). This
is a sole source purchase as GTL/VAC has the current contract for the phone system in both jails.
(Approved,Sole Source Resolution No. 17-021-CC;the public hearing was set for April 3, 2017
at 11:30 a.m.)
6. Request for out of state travel for Ryan Rectenwald to testify before a Committee for Homeland
Security and Governmental Affairs from February 28— March 2, 2017 in Washington D.C.
(Approved)
7. Request authorization to increase their fees for serving Civil Process or fingerprinting, If after
review and the Board agrees,this request will be set for public hearing. (Approved,a public
hearing will be scheduled at a later date)
8. Request to purchase a 2016 Dodge Caravan in an amount not to exceed$13,342.60 from Jess
Ford of Grand Coulee. Funding will come from the INET Criminal Charges account (118.195).
(Approved)
9. Request to purchase an Identification Data Card System/Printer from Identisys Inc. The amount
approved in their Capital Expenditures budget is$7,500.00. The total purchase is$7,998.36.
The additional funding will come from within their current budget. (Approved)
3:30 p,m,—3:50 p.m. Open Record Public Hearing, David and Rose Stevens—Open Space
Application
The Commissioners held an Open Record Public Hearing to consider an application for
Classification or Reclassification Open Space Land per RCW 84.34 from David and Rose Stevens
for Parcel No. 171376001 located in the NW NW S 24,T 23, R 28 and is 40 acres in size.
Pam Hill stated the proponents called the Clerk of the Board asking for a continuance of this
hearing as they are unable to attend.
Page 5 of 6
Grant County Commissioners Minutes
Week of February 27, 2017
A motion was made by Commissioner Taylor, seconded by Commissioner Carter,to continue the
hearing until March 7, 2017 at 10:00 a.m. The motion passed with 2 Commissioners in
attendance,
WEDNESDAY, MARCH 1, 2017
R Stevens,Out
10:00 a.m.—11:00 a.m. MCKINSTRY MONTHLY OWNERS MEETING
1:00 p.m. —2:00 p.m. T Taylor at Grant Integrated Services—CityView Walk Through (Moses
Lake)
7:00 p.m, —9:00 p.m. PLANNING COMMISSION
THURSDAY, MARCH 2, 2017
R Stevens, Out
7:00 a.m.—8:00 a,m. T Taylor at Moses Lake Chamber Response Team Meeting (Moses Lake
Chamber Office) (No meeting held)
1:30 p.m. —3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (E Wenatchee
Office) (Rescheduled to 3/9/17)
6:00 p.m. —7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) (Rescheduled to
3/9/17)
FRIDAY,MARCN 3, 2017
No meetings held
Page 6 of 6
Grant County Commissioners Minutes
Week of February 27, 2017
Signed this�day of 2017.
BOARD OF COUNTY COMMISSIONERS
G n ounty, as ' gton
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Cin 6 rt r, Chair
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Ric ard Stevens,Vice-Chair
Attest: �_._-lX- �� �'�J
�� � Tom Taylor, Member
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Barbara J. Vasquez, CMC
�G�erk of the Board
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