HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COUI�TY BOARD OF COMMISSIONERS
MONDAY,JANUARY 23, 2017
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stevens and Taylor in
attendance, Commissioner Carter was out and excused.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor,to approve items 1, �
and 4 through 12 on the agenda as presented, Items 2 and 3 were not ready for signature. The motion
passed with 2 Commissioners in attendance. ;
1. Possible vouchers for insurance, legal services,grant administration, etc. (Approved)
2. Anticipating—coordinates with Item#3: Resolution Authorizing Execution of Interlocal
Agreement with the Grant Transit Authority(ASC Action Item #3, below). (Item not ready for ;
signature)
3. Anticipating: Interlocal Agreemen� between Grant Transit Authority and Grant County �
Regarding Emergency Services for legal framework and establishment of procedures and
conditions for making limited GTA owned vehicles and GTA operators available to the Grant
County Sheriff's Office Emergency Management Division. (Item not ready for signature)
4. Lease Agreement between Grant County, by and through Grant Integrated Services, and Grant
County Public Hospital District No. 5 for building at 215 15t Street and Columbia in Mattawa, i
Washington. Term is anticipated to run from approximately January 1, 2017 through December �
31, 2019. (Approved)
5. Resolution Authorizing Execution of Interlocal Procurement Agreement with the City of Lal<e
Stevens, Washington (ASC Action Item#6, below). (Approved, Resolution No. 17-007-CC)
6. Interlocal Procurement Agreement between Grant County and the City of Lake Stevens for the �
purpose of the parties' mutual interest to jointly bid the acquisition of goods and services
and/or jointly dispose of property where such mutual effort can be planned in advance,jointly ��
acquire goods and services, and to purchase or acquire goods and services under contracts i
where a price is extended by either party's bidder to other governmental agencies. (Approved)
7. City of George request for deadline extension on Strategic Infrastructure Project(SIP) #2015-06,
Industrial Park No. 5 Street and Infrastructure Improvements,from February 1, 2017 to
December 31, 2017. This deadline is for the City to submit to the County a completed Grant ,
County Strategic Infrastructure Program—Project Certification form that is accompanied by an
invoice for the project reimbursement. (If a deadline requirement is not met,the grant award in �
the amount of$100,000 automatically expires.) (Approved) i
8. Amendment to the Washington State Coalition against Domestic Violence (WSCADV) Domestic
Violence Housing First Research Project contract with New Hope Domestic Violence and Sexual
Assault Services for flex funding assistance for clients in the amount of$30,000; effective term
for this amendment is February 1, 2017 through contract term expiration date of December 31,
2019. (Approved) �
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Grant County Commissioners Minutes
Week of January 23, 2017
9. Grant County Request for Reimbursement No. 3 on CDBG Public Services Grant No, 16-62210-
005 for the period September—December, 2016,with the Department of Commerce and
administered through the OIC of Washington, in the amount of$$6,790,91. (Approved)
10. Rental Agreement (Residential Premises) Grant County, Grant Integrated Services' New Hope
Domestic Violence and Sexual Assault Services(Emergency Shelter Renewal). Term is January 1,
2017 through December 31, 2018. (Approved)
11. Personal Services Contract between Grant County and Rural Resources Victim Services (RRVS)to
provide an interim part-time Director to New Hope Domestic Violence and for work under grant ,
contracts and other matters as may be agreed upon between the Board of County �
Commissioners and RRVS. Term is February 1, 2017 through June 30, 2017, (Approved) I
12. Washington State Department of Social & Health Services SubcontractorApproval Request on
DSHS Contract#1663-68154, Rural Resources Victim Services/Suzi Fode, for New Hope Interim ',
Director. (Approved)
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting I
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
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11:00 a.m. —11:50 a.m, Budget and Finance Update
1:30 p.m.—1:50 p.m. T Jones, Sheriff's Office Update (Cancelled)
2:00 p.m. —2:20 p.m. B Hill, Public Defense Update (Cancelled) '
2:30 p.m.—2:50 p.m. K Allen, Clerk's Office Update
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3:00 p.m. —3:50 p.m. Grant Integrated Services Update i
Items discussed were: Update budget reductions and RIF; NCWBH Administrative Audit;
Personnel issue—Union; Needle exchange; WSAC/ACHS Human Services fee assessment; ',
Legislative Issues—Residential rates, PCAP rates, MH Medicaid rate and funding of local i
resources; Budget to NCWBH to show financial hardship; and out of state travel—Cordova and j
Goodwin to Portland for SWWA provider meeting.
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4:00 p.m. —4:20 p.m. B Smith, District Court Update ;
MISCELLANEOUS ITEMS !
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
January 20, 2017 payroll.
The Chair of the Board was authorized to sign the Sergio Barragan and Araceli Lopez(Barragan Short
Plat) File#13-5805, Final Plat Submission and Review.
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Grant County Commissioners Minutes
� Week of January 23, 2017
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$857,987.22, as recorded on a listing
and made available to the Board.
Commissioner Stevens was authorized to sign the Health District Voucher listing in the amount of
$3,804.71.
TUESDAY,JANUARY 24, 2017
The session was continued at 9:00 a.m. with Commissioners Stevens and Taylor in attendance.
Commissioner Carter was out and excused.
9:00 a.m.—9:50 a,m. K Eslinger, Human Resources Update
Items discussed were:
Vacation Carryover Request
Auditor's Office
Sheriff's Office
�abor Relatipns/Legal Action
Contract Negotiations
2016 Negotiations:
Corrections Mediation (PERC 127886-M-16):02/02
Sheriff Support:Ratified•caa aending
Association(cH;DC;PW;YS):Ratifled,•CBA Pending
Teamsters GrIS(css;is;Ts):settled
Deputy Sheriff:setrled
S011d Waste:CBA Held in Status Quo
2017 Negotiations:
Teamsters GrIS(css;is;TS):On Hold
S011d Waste:Scheduling �,
Corrections:02/02 i
SheYlff Support:Pending Vote i
ASSOCIatiOn(CH;DC;PW;YS):Ratified,•CBA Pending
Deputy Sheriff:sett�ed
Other Actions ,
Holiday Pay Grievance:arb,selection;2 on hold !
PERC 128207-C-16-Unit Clarification:Arbitration selection �
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Grant County Commissioners Minutes
Week ofi January 23, 2017
Arbitration—Assessor Grievances:Arb.selection
Labor Disclosure for Corrections Mediation:w/accounting
GrIS Termination Grievance:step2
Labor Disclosure for Association:HR compiling
Compensation/Benefits
Wage Scale Updates
Healthcare Reserve Reporting
' Financial Family Compensation (Treasurer's Office)
Comparable Counties
Employee& Department issues
Facilities Maintenance
Prosecutor's Office
New Hope
Budget, Finance, & Risk
Anti-Discrimination Training
Voucher Process for Menke Jackson
10:00 a.m.—10:15 a.m. Z Kennedy, Legislative Session Update-Conference Call
11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Services Update
1:30 p.m, —2:20 p.m. J Tincher, Public Worl<s Update
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1, Authorization to purchase a 2017 Caterpillar 973D Track Loader in the amount of$544,821.63
including sales tax through the NJPA process from NC Machinery, 2100 Terrace Heights Drive,
Yal<ima, WA 98901, (Approved)
2. Authorization to Purchase a 2013 John Deere 772G Motor Grader w/6WD and Snow Wing
Installed in the amount of$238,000 not including sales tax,through the NJPA process, from
Rowand Machinery Company, 1907 E.James St., Pasco, WA 99301. (Approved)
3. Resolution-Notice of Hearing in the matter of vacating a Right-of-Way known as a portion of
Adams Road, Old County Road 532, unbuilt right-of-way with a proposed hearing date of
February 14, 2017 at 1:45 p.m. (Approved, Resolution No. 17-008-CC)
4. Washington State County Road Administration Board-Digital Submittal Certification for Road
Levy Certification for 2017, (Approved)
1:30 p.m.— 1:40 p.m. Bid Opening, Striping Program 2017
The following bids were received:
• Apply-A-Line $597,029,63
Page 5 of 7
, Grant County Commissioners Minutes
Week of January 23, 2017
• Hicks Striping $513,680,92
• Specialized Pavement Marking Inc. $491,329.06
• Stripe Rite Inc. $511,934.25
, A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to turn over
the bids to Public Works for their review and recommendation. The motion passed with 2
Commissioners in attendance,
1:45 p.m, —1:55 p.m. Bid Opening, Miscellaneous Equipment 1—2017
� The following bids were received:
Bidder Narr�e: Co��l� 'IT�C Iiicy Modern Ma�hinery `Titar�1'ruck
"f"ru�k
17-01 Asphalt Patcher No Bid No Bid No Bld No Bid
17-02 Roller Packer/Motor Grader No Bid No Bid $96,895.44 No Bid
17-03 Platform Truck Body $9,234.00 $8,056.14 No Bid $7,691.76
�i�de�„�am�, No��huvesti IWI��' Pac W�st IVlachinery �awar�d m�c,hirtery
17-01 Asphalt Patcher $100,075.00 $63,027.48 No Bid
17-02 Roller Packer/Motor Grader No Bid No Bid $90,535.32
17-03 Platform Truck Body No Bld No Bid No Bid
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens,to turn over
the bids to Public Works for their review and recommendation. The motion passed with 2
Commissioners in attendance.
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m.—3:15 p.m, Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 9 on the agenda as presented, The motion passed with 2 Commissioners in attendance. ;
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COMMISSIONERS OFFICE
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1. Commissioner's Office and Public Defense Vouchers, (Approved) �
2. Commissioners December 26, 2016,January 2 and 9, 2017 Minutes for approval; and July 4,
2016 REVISED and October 10, 2016 REVISED Minutes for approval. (Approved) �
3. Letter of reappointment for Marilyn Meseberg to the Mosquito Control District#1 for another 2 j
year term from February 11, 2017 to February 11, 2019. (Approved) �
4. Resolution rescinding Resolution No. 16-203-CC and amending the previous declaration of '
substantial need for the purposes of the setting the limit factor for the property tax levy for '
2017—County Road Fund. The new limit factor will be 101%.(Approved, Resolution No. 17-
009-CC)
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' Grant County Commissioners Minutes
Week of January 23, 2017
TECHNOLOGY SERVICES
5. Request for out of state travel for Carlos Garay to attend a Laserfiche training from February 6—
11, 2017 in Long Beach, CA. (Approved)
6. Request for Professional Services from Ednetics (Cisco hardware support VAR) in the amount of
$2,916.00 for the configuring the new Nexus hardware purchased for their data center.
(Approved)
AUDITOR'S OFFICE
7. Request to purchase a Sharp MX-4070N Copier from Business Interiors in the amount of
$10,541.50 plus tax; and 2 Lenovo P50s Laptops thraugh Technology Services in the amount of
$4,731,70. Both items were approved in their Capital Expenditures budget. (Approved)
8. Request to purchase a Martine Yale SmartFold automatic paper folder in the amount not to
exceed $3,600.00 for use in the Elections Department. (Approved)
HUMAN RESOURCES
9. Recommendation Memorandum regarding a request from Lori Kinzel in the Auditor's Office to
carry over 22.95 hours of annual leave into 2017 due to being unable to utilize her accrued
vacation due to staffing, department turnover, a new licensing system, and business necessity.
The Director recommends approval. (Approved)
3:30 p.m. —4:20 p.m. M Webb, Fairgrounds Update
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WEDNESDAY,JANUARY 25, 2017 ,
C Carter,Out I
8:30 a.m,—9:30 a.m. T Taylor at Central Safety Committee Meeting(Wanapum Room) �
11:00 a.m.—1:00 p.m, R Stevens at Quincy Leadership Meeting(Quincy Valley Medical Center) i
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11:00 a.m.—12:00 p.m. 7 Taylor at Grant Transit Authority Introductory Meeting(Moses Lake
Building)
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2:30 p.m.—3:00 p.m. T Taylor at Behavioral Health Discussion with Senator Warnick and Linda '
Parlette—Conference Call (GrIS, Moses Lake) j
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4:00 p.m.—5:00 p.m. T Taylor at Veterans Advisory Board Meeting (Wheeler Road Building)
7:00 p.m,—9:00 p.m. PLANNING COMMISSION
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Grant County Commissioners Minutes
Week of January 23, 2017
' TWURSDAY,JANUARY 26,2017
11:30 a.m. —1:00 p.m. T Taylor at Grant County Economic Development Council—Investors
Council Meeting(ATEC, BBCC)
1:00 p.m.—5:00 p,m. R Stevens at Transportation Improvement Board Meeting(Olympia)
FRIDAY,JANUARY 27,2017
6:00 a.m.—1:00 p.m. T Taylor w/Grant County Sheriff's Office for Ride-a-Long
9:00 a.m. —11:00 a.m. R Stevens at Transportation Improvement Board Meeting(Olympia)
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SATURDAY,JANUARY 28,2017
6:00 p.m. —9:00 p.m. C Carter at Moses Lake Roundup Rodeo Banquet(Moses Lake Elks)
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Signed this � day of���'� 17.
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Bb RD OF COUN�Y COMMISSIONERS
Gr n C unty as ington
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C y Car er, Chair �
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Richard Stevens,Vice-Chair '
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''��` / Tom Taylor, Me er
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Bar ara J. Vasquez; M� �'
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