HomeMy WebLinkAboutMinutes - BOCC MIfVUTES
GRANT COUIVTY B(JARD OF COMMISSIOI� ERS
MONDAY, DECEM�ER 5,20�6
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Swartz was out and excused.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc. BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 6
through 8 on the agenda as presented. Items 2 through 5 were not ready for signature. The motion
passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Full Time Contractor, between Grant County and Patrick Earl.
Term is January 1, 2017 through December 31, 2018. (Item not ready for signature)
3. Anticipating: 2017 Animal Shelter Contract between Grant County and Grant County Animal
Outreach, Inc, Term is January 1, 2017 to December 31, 2017, (Item not ready for signature)
4. Anticipating: 2017-2019 Davis Shows NW, Inc.Agreement with Grant County for the provision
of shows, amusement rides,games and concessions during the Grant County Fair. Term is from
date of final signature through September 30, 2019 (for August Fairs in 2017, 2018, and 2019).
(Item not ready for signature)
5. Anticipating: Interlocal Agreement between Grant Transit Authority and Grant County
Regarding Emergency Services (for legal framework and establishment of procedures and
conditions for making limited GTA owned vehicles and GTA operators available to the Grant
County Sheriff's Office Emergency Management Division. (Item not ready for signature)
6. Request by the City of Mattawa for a 30 day extension to December 31, 2016 deadline for
project completion on Strategic Infrastructure Project(SIP) No. 2015-01, Government Road -
Corridor Redevelopment Plan. (Approved) �
7. Request for authorization to permit New Hope's Accounting Assistant to sign Grant County
vouchers for submittal for approval to the Board of County Commissioners and for payroll
authorization in the absence of the Director, (It was approved for the Assistant to sign ,
Vouchers and payroll, but not to sign A-19 forms. The BOCC chair will sign the A-19 forms)
8. Grant County Request for Reimbursement No. 8 to the Department of Commerce on CDBG
General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project,for the �
period October 29 through November 25, 2016, in the amount of$153,462.53. (Approved) �
i
I
Page 2 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
9:30 a.m.—9:50 a.m. Open Record Public Hearing, Hillcrest Lighting District Decrease and
Turnkey Lighting District Increase—2017 Assessment Rates
The Commissioners held an Open Record Public Hearing to consider the recommendation of the
Grant County Treasurer to increase the Turnkey Lighting District parcel assessment rate for 2017
from $20.00 to$24.00 per parcel; and to decrease the Hillcrest Lighting District parcel
assessment rate for 2017 from $1�.00 to$16.00 per parcel.
Darryl Pheasant,Treasurer, discussed the recommended changes.
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to close the
public comment period. The motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the recommendation of the Treasurer and approve
the increase/decrease as presented. Commissioner Carter seconded and the motion passed
with 2 Commissioners in attendance, The hearing adjourned. (Approved, Resolution No. 16-
196-CC for Hillcrest; and Resolution No. 16-197-CC for Turnkey)
10:00 a,m.—10:30 a.m. Open Record Public Hearing, 2017 Grant County Budget Adoption,
Capital Facilities Plan Adoption, and Make Tax Levies.
The Commissioners held an Open Record Public Meeting to adopt the 2017 Budget, Capital
Facilities Plan, and Make Tax Levies.
Michele Jaderlund,Auditor, requested to continue the budget part of the hearing until the
following day, December 6, 2016 at 3:30 p,m.
June Strickler,Administrative Services Coordinator,went over the Capital Facilities Plan�
Darryl Pheasant,Treasurer, asked if both REET's and SIP (133 Account)were added to the
Capital Facilities Plan? Commissioner Carter stated it is listed under REET.
Barbara J. Vasquez, Clerk of the Board, stated the last year's Levy was$17,533,288.42 so the 1%
increase will be$175,333,00. Also,the Implicit Price Deflator(IPD) is 0.953%for 2017 so the
County vuill need to adopt 2 resolutions making a declaration of substantial need for the
purposes of the setting the limit factor for the property tax levy for 2017—for Current Expense
and Road Fund.
Commissioner Stevens discussed the Explanation of Fund Uses and believes that the 1�3 �
Account (Economic Rural County) should be specifically listed on page 4. This should be added �
before adoption tomorrow. ;
Jeff Tincher, Public Works Director, stated last year's Road Fund Levy was$9,026,203.00 and is !
asking for a 0,6467% increase. The increase total will be $58,364,00. '
;
i
i
'
f
Page 3 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
Commissioner Carter read into the record the Grant County Noxious Weed Board Land
Classifications and Assessments for 2017:
Irrigated Cropland 21 cents per acre
Dryland 07 cents per acre
Range/Scabland 04 cents per acre
, Minimum Parcels $10.00 per parcel
A motion was made by Commissioner Stevens,seconded by Commissioner Carter, to continue
this hearing until December 6, 2016 at 3:30 p.m.The motion passed with 2 Commissioners in
attendance.
10:30 a.m.—10:45 a.m. Citizen Public Comment Period
Tom Martinez, representing Desert Lakes Golf Course located at Mardon, came to discuss the
Building Department permit process. They had a pre-fab building placed on the golf course that
is 30x45 to be used to store golf carts. Mr. Martinez was notified by the Building Department
that he did not get a building permit for this building, so he began the process to obtain one. He
was told by Ray Audet in the Building Department that he needed to get engineering drawings
of the building and for the foundation. He was able to get the drawings for the building, but he
disagrees with Mr. Audet that he needs to have these drawings. Mr. Martinez wants to appeal
this decision but there is not method of doing this. They have since been playing phone tag and
now he doesn't get a return call.
Commissioner Carter requested Dave Nelson, Building Department Director,to come to this
meeting to asslst in answering questions. (Portions of the ending of this meeting were
unintelligible due to microphone issues) Mr. Nelson brought Mr. Martinez to the Building
Department to visit with Ray Audet.
11;00 a.m.—11:30 a.m. C Pence, New Hope Domestic Violence and Sexual Assault Services
Update
12:00 p.m.—1:00 p.m. Elected Official and Department Head Monthly Luncheon
1:00 p.m,— 1:30 p.m. C Carter w/ HR and Accounting,Twice Monthly Payroll Discussion
Meeting
1:30 p.m.—1:40 p.m. Open Record Public Hearing, Economic Enhancement Strategic
Infrastructure Fund, Elections Department, and Tourism Commission
Budget Extensions
The Commissioners held an Open Record Public Hearing to consider the following budget
extension requests:
• Economic Enhancement Strategic Infrastructure Fund#113.115 in the amount of
$250,000.00 for SIP#2016-04 for the Port of Ephrata, Fire Suppression System.
Page 4 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
• Auditor's Office—Elections Department Fund#001, Department#108 in the amount of
$730.39 to receive funds for a HAVA grant.
• Grant County Tourism Commission Fund#114.156 in the amount of$45,988.00 for
advertising costs.
• Economic Enhancement Strategic Infrastructure Fund#113.115 in the amount of
$536,270,00 for the following SIP Projects:
o SIP#2016-05 Port of Warden, Wastewater Collection System, $229,000.00
grant;
o SIP#2016-06 Port of Moses Lake,Wastewater Extension, $100,000.00 grant
and $47,270.00 loan;
o SIP#2016-07 Port of Quincy, Industrial Parl< No. 5 Road Improvements,
$100,000.00 grant and $60,000.00 loan.
June Strickler,ASC discussed the requests for the Economic Enhancement—Strategic
Infrastructure Program grants; and Madeline Prentice discussed the Auditor's Office- Elections
Department request,
Commissioner Carter read into the record,the request from the Tourism Commission.
A motion was made by Commissioner Stevens,seconded by Commissioner Carter,to close the
public comment period. The motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve budget extensions as presented. Commissioner
Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing
adjourned. (Approved, Resolution No. 16-194-CC)
1;40 p.m.—5:00 p.m. C Carter, Out
2;00 p.m.—2:20 p.m. D Hooper, Planning Department Update (Cancelled)
3:00 p.m, —4:30 p.m. C Carter at North Central Washington Behavioral Health Organization
Meeting (GrIS, Moses Lake)
3:35 p.m. —3:45 p.m. BID OPENING, EXECUTING OF WARRANT OF ABATEMENT(BOCC Lobby)
The following bids were received:
_ • Wild Fire Services $102,601.73
• Groat Brothers $76,500.00
• Joe's Tree and Landscape $137,000.00
• Andrist Enterprises $98,950.00
• James CoPRO $519,702.00
• Anderson Environmental $180,567.00
• Tommer Construction $79,000.00
The bids were turned over to the Administrative Services Coordinator for review and
recommendation.
Page 5 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign a Washington State Department of Social and Health
Services County Program Agreement No. 1663-80548; Medical Provider Disclosure Statement; and
Contractor Intake Form,with Grant Integrated Services.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42,24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$1,042,079.43,as recorded on a listing
and made available to the Board.
TUESDAY, DECEMBER 6,2016
The Grant County Commissioners session began at 9:00 a,m. with all Commissioners in attendance,
9:00 a.m.—9:50 a.m. I< Eslinger, Human Resources Update
Items discussed were: Contract Negotiations; Sheriff Support 2016: counter-proposal pending;
PERC 127886-M-16-Corrections Mediation: 12/14; PERC 127-990; PERC 127991; PERC 127988;
PERC 127989-Association Mediation (CH, DC, PW,YS): 01/17; Other Actions: Labor Disclosure
for Corrections Mediation: Compiling Data; Conversion of county payroll schedule to semi-
monthly; Remaining step increases for 2016; 201,7 Wage Increases for Elected Officials;
Compensation for GCSO Command Staff; Ed Owns Retirement Request; Edward Jones
Representation; Auditor's Office; District Court; Facilities/Maintenance; Sheriff's Office; 2017 HR
Staffing Request; and 2017 Benefits Budget Structure.
10:00 a.m.—10:20 a.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
through 8 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense vouchers for approval. (Approved)
2. Commissioners October 31, 2016 Minutes for approval, (Approved)
3. New liquor license application for Hostile Brewing Company, 9383 Beacon Rd. NE, Moses Lake,
WA 98837, and special occasion license application for Moses Lal<e Chamber of Commerce for
an event on January 17, 2017 at the Grant County Fairgrounds Commercial Building from the
Washington State Liquor and Cannabis Board. (Approved)
Page 6 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
WSU EXTENSION
4. Budget extension request on behalf of GranC County Horticultural Pest and Disease Board for
$2,585.84 for professional services to cover costs associated with Jody I<iehn's services.
(Approved,the public hearing was scheduled for December 30,2016 at 9:30 a.m.)
ELECTIONS
5. Authorization of Canvassing Board Representatives-Auditor's Staff, to act under authority given
in RCW 29A.60 for Trisha Gibb, Dedra Osborn and Michele Blondin to act as representatives for
the County; and for Maria Lugar and Karrie Stockton to handle the ballots through the mail
room process, (Approved)
6. Designation of County Commissioner Cindy Carter to serve as the County Legislative Authority
on the Canvassing Board for the Special Election to be held on February 14, 2017. (Approved)
SHERIFF'S OFFICE
7. Request for authorization for three new positions within the Sheriff's Office. Chief Deputy,
Emergency Management; Emergency Management Coordinator; Emergency Management
Specialist. Current Interim Director Sandy Duffy will move latterly into the Emergency
Management Coordinator position. (Approved)
8. Request to surplus four(4) 2007 Honda Motorcycles and attached radar units as described
below.These will be sold to Spokane Police Department. (Approved)
2007 Honda ST 1300 P
VIN: JH2SC51787M500068
Grant County Asset#: 105315
2007 Honda ST 1300 P
VIN: JH2SC51787M500065
Grant County Asset#: 105318
2007 Honda ST 1300 P
VIN: JH2SC51787M500059
Grant County Asset#: 105319
2007 Honda ST 1300 P
VIN: JH2SC51787M500128
Grant County Asset#: 105320
10:30 a.m.—10:50 a.m. L Stoltman, Conservation District Update
;
i
Page 7 of 11 '
Grant County Commissioners Minutes
Weelc of December 5, 2016
11:00 a.m.—11:30 a.m. Open Record Public Hearing, Declaring Surplus and Consider the
Potential Sale of County Property located at the Grant County
Fairgrounds
The Commissioners held an Open Record Public Hearing to declare surplus Grant County
property surplus and consider the sale thereof. The following describes this hearing:
On December 6, 2016 at 11:00 a.m., the Grant County Board of Commissioners will
conduct a public hearing to consider the potential sale of surplus real property to the
Moses Lake School District#161. Grant County is considering the sale of approximately
57-acres of undeveloped property at the Grant County Fairgrounds to be used for school
district purposes. Specifically,the property subject to this proposed sale is identified as
Assessor Parcel Number 17-0612-000, and is located at the northwest corner of Paxson
Drive and West Valley Road.
Michele Price,Superintendent of the Moses Lake School District, stated the benefits of this
agreement would be decreased costs of transportation. The partnership and being able to
utilize the Fairgrounds to grow FFA/AG and Horticulture programs.
Mary Harrington, former Fair Advisory Committee Member, is pleased to hear this proposal and
is in favor.
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to close the
public comment period. The motion passed unanimously. Commissioner Swartz moved to
declare the property surplus and consider the sale thereof. Commissioner Stevens seconded
and the motion passed unanimously.The hearing adjourned. (Approved, Resolution No. 16-
195-CC)
12:00 p.m.—1:00 p.m. ALLAN SLEEPER RETIREMENT PARTY(Multi-Purpose Room)
1:30 p,m, —2:20 p.m. J Tincher, Public Works Update
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
and 2 on the agenda as presented. The motion passed unanimously.
1, Execution of Contracts: County Road Safety Project—Rumble Strips& Flashing LED Signs
awarded to Apply-a-Line of Pacific, WA for the total bid amount of$84,537.70. (Approved)
_ 2. Execution of Contracts: County Road Safety Project—Horizontal Curve Signs awarded to
Shamrock Paving of Spol<ane,WA for the total bid amount of$577,777.77. (Approved)
1:45 p.m,—2:15 p.m. Open Record Public Hearing, Ordinance Modifying Ch. 11.04 of the
Grant County Code titled "Maximum Speed Limits"—Lower Crab Creek
Road
The Commissioners held an Open Record Public Hearing to consider an Ordinance amending CH. 11.04
of the Grant County Code titled "Maximum Speed Limits"for Lower Crab Creek Road.
Page 8 of 11
Grant County Commissioners Minutes
Week of December 5, 2016
Jeff Tincher, Public Works Director, read into the record his recommendation:
Honorable Board of County Commissioners, you have received a petition to remove the 35mph
speed limit and return Lower Crab Creek Road(Road Log#11130, MP 0.00 to MP 1.70, FFC 09-
Rural Local Access) to Primitive.
In July of 2015 the speed limit on this section of Lower Crab Creek Road was reduced from
50mph to 35mph per Ordinance No. 15-049-CC.
Segment#1
MP 0.00 to MP 1.70(E-SW to Speed Limit Chpnge)
Speed Limit 35mph (Ordinance 15-049 7/2015)
Not Classified as Primitive—7/2015
Accident History—1 —2010—Run off the Road
Date ADT(Averape DailV Traffic) 85t"Percentile Speed
8/2/2016-8/9/2016 90 53mph
5/31/2016-6/9/2016 125 45mph
6/2014 124
10/2013 216
8/2013 101
Averape 131 49mph
Segment#2
MP 1.70 East(Speed Limit Change EastJ
Speed Limit 50mph (RCW 46.61.400)
Classified as Primitive (RCW 36.75.300J
Date ADT(Averape Daily Traffic) 85t"Percentile Speed
8/2/2016-8/9/2016 40 56mph
5/31/2016-6/9/2016 60 46mph
6/2015 53
- Averape 51 51mph
Main factors for setting speed limits are determining the 85t"percentile speed, roads crash
history and the roadside environment.
Engineer°s Recommendation:
Based on the average 85t"percentile speed of 49mph, low crash history and a mostly open
roadside environment I recommend the section of Lower Crab Creek Road from MP 0.00 to MP
1.70 be set at the State Law for County Roads at 50mph and install a Congested Area Warning
Sign with a 35mph speed plaque between approximately Mile Posts 1.50 to 1.70.
On the request to classify the section of Lower Crab Creek Road from MP 0.00 to MP 1J0 to
Primitive Road Stats 1 do not recommend based on the average annual daily traffic is greater
than 100.
r
i
Page 9 of 11 �
Grant County Commissioners Minutes
Week of December 5, 2016
Joann Pelham, petitioner and landowner on this road, discussed her speed limit petition.
�
Ms. Pelham asked why increase it now when it was just lowered in 2015? Commissioner
Stevens stated that Public Works now has speed data. Due to the better road conditions,
drivers are more comfortable driving faster. �
Bill Pelham, discussed the petition. ,�
�
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to close the .
public comment portion ofthis hearing. The motion passed unanimously. Commissioner '
Stevens moved to approve the recommendation of the Public Works Director as submitted in I
the recommendation listed above, by increasing the speed limit back to 50mph and the
recommended 35 mph advised slow down area, Commissioner Swartz seconded and the
motion passed unanimously.The hearing adjourned. (Approved,Ordinance No. 16-193-CC)
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. —3:30 p.m. M Morrison,Veterans Service Officer Discussion
3:30 p.m. —4:30 p.m. Open Record Public Hearing, 2017 Grant County Budget Adoption,
Capita) Facilities Plan Adoption, and Make Tax Levies(continued from
December 5,2016)
The Commissioners held an Open Record Public Hearing to adopt the 2017 Budget, Capital
Facilities Plan, and Make Tax Levies, This hearing is being continued from the December 5, 2016
original hearing,
Michele Jaderlund,Auditor, stated the amount being adopted today for the Current Expense
budget is$40,693,706.00;the total Grant County budget being adopted is$124,871,074.00.
The amount being taken from reserves is$337,738.00.
June Strickler,Administrative Services Coordinator, discussed the Capital Facilities Plan and the
paragraph that was added on page 4, Economic Rural County(133).
Commissioner Carter stated that the Levies presented yesterday did not change and will be
adopted today.
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to close the .
public comment portion of this hearing. The motion passed unanimously. Commissioner Swartz
moved to approve the 2017 Grant County Budget as presented; the Capital Facilities Plan as
amended and presented;the Grant County Current Expense and Road Fund Levies as presented
12/5/16;
and the Noxious Weed Board 2017 Land Classifications and Assessments as presented 12/5/16.
Cornmissioner Stevens seconded and the motion passed unanimously. The hearing adjourned.
Page 10 of 11
(arant County Commissioners Minutes
Week of December 5, 2016
(Note: Barbara Vasquez,Clerk af the Board, presented at the 12/5/16 hearing the resalutions
making a dedaration of substantial need for the purposes of the setting the limit factor far the
property tax levy for 2017-for the Current Expense Fund and the Road Fund. This was not
formally stated at the 12/6/16 hearing but it was presented at the 12j5/16 hearing therefore
the Resolutions were adopted and signed� (Resolution No. 16-192-CC adopt�d th� b�adggts;
Resolution No. 16-198-CC adopted the Capital Facilities Plan; Resolution No. 16-199-CC set the
Land Classifications for the Noxious Weed Board; OrdinancejResolution No. 16-200-CC set the
levy for the Raad Fund;Ordinance/Resolution No. 16-201-CC set the levy far Current Expense;
Resolution No. 16-202-CC declared a substantial need for purposes of the setting the limit
factor far the property tax levy for 2017—Current Expense;and Resolution No. 16-203-CC
declared a substantial rreed for purposes of the setting the limit factar for the property tax
levy for 2017—Road Fund)
WEDNESDAY, DECEMBER 7,2016
10:00 a.m.—11:Q0 a.m. MCI<INSTRY MONTHLY OWNERS MEETING
6:00 p.m. —8:OQ p.m. C Swartz at Big Bend Comrnunity College—Transfiorming l.ives Awards
Recognition dinner(Masto Conference Center, BBCC}
7:00 p�m, —9:00 p.m. PGAtUNIRiG COMMISSION
MISCELCANEaUS(TEMS
The Chair af the Board was authorized ta sign the Jerry Miibrandt(Milbrandt Section 34 Short Plat} File#
P 26-0274{Prefiminary File#P-16-0078).
Request from Facilities and Maintenance ta make an emerger�cy purchase from Pianeer Muffier 2 in the
amount of$3,947.40 to repiace the snow}�low for their Moses Lake truck.
THURSDAY,DECEM�ER$,2016 '
9:00 a.m.— 10.30 a.m. C Swartz at Multi Agency Cammunications Center(MACC} Board
Meeting(Armory Building, Moses Lake}
9.30 a.m.— 1:Q0 p,m. R Stevens at Calurnbia River Palicy Advisory Group Meeting(El(ensburg) �
1Q;OQ a.m,—12:Q0 p.m. C Carter at QUADCO Meeting(Public Works) ;
�
i
Page 11 of 13.
Grant County Commissioners M�nutes
Week of December 5, 2016
12:00 p.m.—2:00 p.m. C Swartz at Reception at Consul General of Japan Omura (Seattle) (Did �
not atterad)
3;30 p.m.—4:30 p,m. R Stevens w/Senators Parlette and Warnick re: BHO/ACH Meetings
FRIDAi(, DECEMBER 9,2016 i
9;00 a.m.— 12:00 p.m, C Carter at Health District Strategic Planning Meeting(Health District, ;
Moses Lal<e) '
�
2;00 p.m,—4:00 p.m, Commissioners at Washington State Association of Counties (WSAC)
Regional Legislative Meeting (Kittitas County Courthouse, Meeting
Room 9)
Signed this_���day of � 2017.
BOARD OF COU TY COMMISSIONERS
�` o nty, s 'n ton
Cin .y- arte Chair
�--------_._._..
, ,
Richard Stevens, Vice-Chair �
Attest: � �� �
, ° � Tom Taylor, M mber
��� �ti � ,
� ��arbara J.Vasquez, CMC
� ��,,,,�lerl<of the Board
� � �