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Home My WebLink AboutMinutes - BOCC M I N UTES GRANT COUNTY BOARD UF COMMISSIONERS MONDAY, NOVEMBER 14, 2016 The Grant County Commissioners session began at 8:15 a.m. with all Commissioners in attendance. 8:15 a.m,—8:25 a.m. J Mitchell, Prosecuting Attorney's Office Update Pursuant to RCW 42.30,110(1)(i) Commissioner Carter called an Executive Session to order at 8:19 a.m.to go until 8:27 a.m.to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation. In attendance were Commissioners Carter,Stevens and Swartz, and Jim Mitchell, Civil Deputy Prosecuting Attorney. Commissioner Carter closed the session at 8:27 a.m. 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 6 through 10 on the agenda as presented. Items 2 through 5 were not ready for signature. The motion passed unanimously, ' 1. Possible vouchers for insurance, legal services,grant administration, etc. 2. Anticipating; Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Patrick Earl. Term is January 1, 2017 through December 31, 2018. (Item not ready for signature) 3. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Conflicts/Overflow Contractor, between Grant County and Derek R.Johnson. Term is January 1, 2017 through December 31, 2018. (Item not ready for signature) 4. Anticipating: 2017-2018 Professional Services Agreement, Interpreter, between Grant County and Saul Castillo. (Item not ready for signature) 5. Anticipating: 2017-2018 Professional Services Agreement for Legal Representation of Indigent Individuals in the Juvenile Division of Grant County Superior Court(Juvenile Offenders Only), Conflicts Contractor, between Grant County and Thomas Wolfstone. (Item not ready for signature) 6. 2017 Eastern Washington Vacation/Travel Planner Agreement between Grant County, by and through the Grant County Tourism Commission, and NW Weekend Get-Aways, LLC. Term is December 1, 2016 through December 1, 2017. (Approved) 7. 2017 Grant County Fishing Map Insert Agreement between Grant County, by and through the Grant County Tourism Commission, and NW Weekend Get-Aways, LLC. Term is December 1, 2016 through December 1, 2017. (Approved) 8. Reimbursement No. 7 to the Department of Commerce on CDBG General Purpose Grant No, 15- 62210-022, Royal Water District Rehabilitation Project in the amount of$303,461.48. (Approved) Page 2 of 5 Grant County Commissioners Minutes Week Of November 14, 2016 9. Revision#170101 to Washington State Department of Social & Health Services (QSHS) Contract No. 1563-43364, administered by Grant County, by and through Grant Integrated Services' Developmental Disabilities Department(DD Residential), Exhibit C. (Approved) 10. Exhibit C Revision to Washington State Department of Social and Health Services (DSHS) Contract No. 1563-43364 Revision #170100, administered by Grant County, by and through Grant Integrated Services' Developmental Disabilities Department(DD Residential). (Approved) 9:30 a.m. -9:50 a.m. Consent Agenda (Items 1 through 6) A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1 through 6 on the agenda as presented. The motion passed unanimously, COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) 2. REVISED Special occasion liquor (icense for Habitat for Humanity of Greater Moses Lake. Their event will be held at the Fairgrounds on December 3, 2016. (Approved) 3. Budget extension request in the amount of$45,988.00 from Grant County Tourism Commission due to increased advertising costs. (Approved,the public hearing was scheduled for December 5,2016 at 1:30 p.m.) 4. Multi-Agency Communications Center MACC Bond Claims Payment Request(Batch 01-80) in the amount of$33,558.61. (Approved) JUVENILE COURT AND YOUTH SERVICES 5. Request to purchase a Hobart HL120-1STD 12 quart Countertop Mixer in the amount of $5,998.18 from Bargreen Ellison. (Approved) NEW HOPE 6. Request to surplus a 1997 Ford Taurus (1FALP52UXVG227917) with the intent to sell it at public auction through the Washington State Department of Enterprise Services website: http://www.des�wa.gov/services f Sur�lus/BuySurplus PagesJdefault aspx (Approved) 10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m.—10:45 a,m. Citizen Public Comment Period (No public in attendance) 11:00 a.m.—11:45 a.m. Commissioners at Public Works Road Supervisor Meeting(Public Works) 1:00 p,m,— 1:30 p.m. J Mitchell,Abatement Presentation ; 1:30 p.m,— 1:50 p.m. M Mcl<night,Assessor's Office Update i I 2:00 p.m.—2:50 p.m. B Adame, Fairgrounds Update j I i I� I Page 3 of 5 Grant County Commissioners Minutes Week Of November 14, 2016 , 3:00 p.m. —3:50 p.m, K Eslinger, Human Resources Update 4:00 p.m.—4:50 p.m. J Tincher, Public Works Update A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1. and 2 on the agenda as presented. The motion passed unanimously. 1. Award Recommendation Letter to award the Hydro Seeding Materials project to Wilbur Ellis Cornpany in the amount of$3,614.66 and Agrivestment LTD in the amount of$97.20. (Approved) 2, Request from New Hope to purchase their 2006 Ford Focus SE for the amount of$2,500.00. (Approved) The Commissioners signed a 31 Year Dedeicated Service Award to Todd Kinzel, 4:00 p.m. —4:10 p.m. Bid Opening, 2015 County Road Safety, Horizontal Curve Signs (Various County Roads) CRP 15-11 The following bids were received: • Transportation Systems $641,633.00 • Pavement Surfacing Control $699,592.00 • Shamrock Paving $577,777.77 • Belarde Company $612,220.86 . • I<T Contracting Company $579,506.758 s Award Construction Inc. $633,574.00 • Sharp-Line Industries $905,480.85 • Road Products Inc. $1,841,684.00 A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to turn the bids over to Public Works for their review and recommendation. The motion passed unanimously. 4:10 p.m,—4:20 p.m, Bid Opening, 2015 County Road Safety, Rumble Strips/Flashing Signs (Various County Roads) CRP 15-09 The following bids were received: • North Star $97,853.70 • Apply-A-Line $84,537.70 • Specialized Pavement Marking $192,557.71 A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to turn the bids over to Public Works for their review and recommendation. The motion passed unanimously. i Page 4 of 5 Grant County Commissioners Minutes � Week Of November 14, 2016 MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of 810,811.74, as recorded on a listing and made available to the Board. The Commissioners approved and signed the Grant County Public Worl<s Payroll Salary Fund for the November 10, 2016 payroll. TUESDAY, NOVEMBER 15,2016 Commissioners at WSAC Conference (The Grand Hotel,Spokane) 12:00 p,m,—3:00 p.m, C Swartz at WSAC Board of Director Meeting (Davenport Hotel, Spokane) MISCELLANEOUS ITEMS The Commissioners authorized the Clerk of the Board to initial their approval and stamp their signature on the recommendation and award letters from the Public Works Director for the following; • Award the 2015 County Safety: Horizontal Curve Signs project(CRP 15-11) to Shamrock Paving for the amount of$577,777.77 • Award the 2015 County Safety: Rumble Strips/Flashing Signs (CRP 15-09)to Apply-A-Line Inc. for the amount of$84,537.70. WEDNESDAY, NOVEMBER 16,2016 Commissioners at WSAC Conference (The Grand Hotel,Spol<ane) 9:00 a.m.—9:30 a.m. R Stevens,WRCIP Fiscal Committee Conference Call 9:30 a.m.— 11:30 a.m. TOURISM COMMISSION MEETING 7HURSDAY, NOVEMBER 17, 2016 C Carter and C Swartz at WSAC Conference (The Grand Hotel, Spokane) 2:00 p.m,—5:00 p.m. R Stevens at Transportation Improvement Board (TIB) Meeting(Hilton Garden Inn, Bothell) Page 5 of 5 Grant County Commissioners Minutes Week Of November 14, 2016 MISCELLANEOUS ITEMS Commissioners Carter and Swartz authorized the Deputy Clerk of the Board to stamp their signature of approval for payment of those vouchers certified by the auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42,24.090, in the amount of$729,277.61, as recorded on a listing and made available to the Board. FRIDAY, NOVEMBER 18,2016 8:00 a.m.– 12:00 p.m. GRANT COUNTY TREASURER'S ANNUAL FORCLOSURE SALE 9:00 a.m.– 12:00 p.m. R Stevens at Transportation Improvement Board (TIB) Meeting(Hilton Garden Inn, Bothell) ' MISCELLANEOUS ITEMS Commissioners Carter and Stevens authorized the Deputy Clerk of the Board to stamp their signature of approval for payment of those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$28,220.45, as recorded on a listing and made available to the Board. The Chair of the Board signed the Gilbert Land Company (Gilbert Land Company Short Plat) File#15- 6040, Final Plat Submission and Review. Signed this_��day of_�C��—, 2016. BOARD OF COUNTY COMMISSIONERS Grant County,Washington �,�;� �._ ,�._. ��c_.� J L<,,�� Cindy Carter, Chair / Car a• n Swartz,Vice- ir <� � � — ._. ttest: Richard Stevens, Member �,._ � Ba bara J. Vasquez, C CI rl<of the Board ,