HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COUNTY BOARD OF COMMISSIO�IERS
MONDAY, OCTOBER 24, 2016
The Grant County Commissioners session began at 8:�0 a,m. with Commissioner Carter and
Commissioner Stevens in attendance. Commissioner Swartz was out and excused.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a,m.—9:20 a.m. Budget and Finance Committee Meeting
9:30 a.m.—10:00 a.m, S McJannet, Resolution No. 16-075-CC adopted for the Grant County
Limited Tax General Obligation Refunding Bond/Multi Agency
Communications Center—Conference Call
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to adopt i
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Resolution No, 16-075-CC, authorizing the issuance and sale of the Sales Tax/Limlted Tax �,
General Obligation Refunding Bonds of the county in the aggregate principal amount of not to
exceed $6,950,000.00 for the purpose of refunding the certain outstanding bonds; providing for
the annual levy of taxes to pay the principal of and interest on the bonds; and delegating certain
authority to the county Treasurer in connection with the sale.
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m.— 10:45 a.m. Citizen Public Comment Period
Roger and Melissa Simmons came to discuss the home they are trying to build at Desert View
Acres in Soap Lake, but is having difficulty getting a building permit. They bought the property
during the Phase 3, by mistake, someone created a "ghost plat" where part of phase 2 was
included in phase 3. Now it's tied up where the Health District can't give them an OK until the '
survey problem is solved. The Health District can't sign off on the mylars until the survey part is
completed. They had no idea when they bought the property there were going to be so many
problems. The county wants approximately$22,000 for property taxes for the 8 lots in the area.
Damien Hooper, Planning Director, came to the meeting to assist in the discussion. Discussion
ensued. Darryl Pheasant,Treasurer,joined the discussion. (the microphones did not catch all of
the conversations) He stated that one option could be that the Simmons can pay the property
taxes for all parcels, and the Treasurer will reimburse them in April 2017,once all parcel owners
pay their first half property taxes.
11:00 a.m.—11:50 a.m. D Hooper, Planning Department Update �
Pursuant to RCW 42,30.110(1)(c) Commissioner Carter called an Executive Session to order at �
11:08 a.m. to go until 11:35 a.m. to consider the minimum price at which real estate will be �
offered for sale or lease when public knowledge regarding such consideration would cause a �
likelihood of decreased price. i
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Week of October 24, 2016
However,final action selling or leasing public property shall be taken in a meeting open to the
public. In attendance were Commissioner Stevens, Carter, and Swartz, Damien Hooper- Planning
Department Director, and Mark Fancher. Commissioner Carter closed the executive session at
11:35 a.m.
1:00 p.m. —3:30 p.m. K Eslinger, Premera Utilization Review Meeting
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$55,753.39, as recorded on a listing and
made available to the Board.
The Chair of the Board was authorized to sign the Sandra Celestino Flores and Ismael Arce Pavon,
(Sandra Celestino Flores Short Plat) File 15-6059; and Randy and Cindy Niessner(Niessner Short Plat No.
2) File#14-5885, Final Plat Submission and Reviews.
TUESDAY, OCTOBER 25,2016
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a,m.—9:50 a,m. K Eslinger, Human Resources Update
Items discussed were: Instruction to Mercer re: 2017 renewal; EO Wage Plan;Transition of
County Payrol) schedule to semi-monthly; Results of payroll deduction audit (medical, Dental,
Vision); New Hope; Building Department; and Move budget for HR Specialist from GrIS to HR.
10:00 a.m.— 10:50 a.m. T Gaines, Central Services Update
Items discussed were:
• Technology Services: Training/network outage/immediate future
• Facilities/Central Services: Ongoing projects;Youth Services; Fairgrounds; and WSU.
• Interfund Communication: Personnel Update
10:00 a,m.— 11:00 a.m. C Carter at NCWBH Financial Audit Schedule Meeting(GrIS, Moses Lal<e)
11:00 a.m. —11:20 a.m. W Swanson,Juvenile Court and Youth Services Update
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11:30 a.m.—1�.:50 a,m, Open Record Public Hearing, Verl and Donna Ray Open Space '
Application i
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The Commissioners held an Open Record Public Hearing to consider an application for i
Classification or Reclassification Open Space Land per RCW 84.34 from Verl and Donna Ray for Parcel �
Nos. 181543000 and 181510000 located within S 8 and 17,T 22 N, R 30 E and are 125 acres in size. I
They would lil<e to reclassify from Farm and Agricultural Conservation to Open Open Space.
Pam Hill stated these parcels are wetlands and the applicants would like to retain the natural i
habitat of the property. She said the Assessor's Office recommends approval.
Verl Ray discussed his application.
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to close the
public comment period. The motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the recommendation of the Assessor's Office to
reclassify the parcels as Open Open Space as presented. Commissioner Swartz seconded and
the motion passed with 2 Commissioners in attendance.The hearing adjourned. (Board signed
Open Space Taxation Agreement)
12:00 p.m.—1:00 p.m. R Stevens at Ephrata Rotary Meeting(Country Deli, Ephrata)
1:30 p,m.—2:20 p.rn. J Tincher, Public Works Update
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve item 1 on
the agenda as presented. The motion passed unanimously.
1. Request authorization to purchase 512-560 tons of Category 8B Standard Gradation Road
Salt in the amount of$86,277.00-$91,984.00 delivered, excluding sales tax from LTI, Inc.,
Lynden,WA through Washington State Department of Enterprise Services Contract No.
2714. (Approved)
2:00 p.m.—2:20 p.m. Open Record Public Hearing, Panorama Drive NE Road and Right of Way
Vacation
Open Record Public Hearing to consider a vacation request from Joseph and Marshell Champoux
in the matter of vacating a certain county road and right of way I<nown as Panorama Drive NE
unbuilt right of way.
Jeff Tincher, Public Works Director read into the record his Engineers Report:
The Board of County Commissioners of Grant County Washington have received a petition to
vacate that portion of County Road Right-of-Way(ROW)being a portion of County Road
Panorama Drive NE unbuilt, East of Cul-De-Sac, lying in Section 36 of Township 20 North, Range
27 East W.M., all in Grant County, Washington, as highlighted on the attached Exhibit A.
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Weelc of October 24, 2016
The eoard of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed vacation
and abandonment for a public hearing to be held at 2:00 PM, October 25, 2016. The Notice of
Hearing was published in the County Official Newspaper and the Notice of Hearing was posted at
each termini in compliance with RCW 36.87.050.
This section of County Road ROW is currently unimproved and the County does not maintain an
active Road on this ROW.
The Board of County Commissioners and Grant County Public Works have received comments
from the Public in opposition of this County Road ROW vacation. The main points of opposition
are the future development of the property to the east which is inside the Urban Growth Area of
Moses Lake to utilize part of this petitioned ROW for access and to provide circulation (multiple
access points)for emergency vehicles.
1 recommend the following, as shown on the attached Exhibit A:
The entire section of County Road ROW from the Cul-De-Sac East to the Section line and the 30'
eastern portion of the ROW from Panorama Drive South to the Section line is necessary and
useful to the public and the public would not be benefitted by its vacation and abandonment
based on the future development needs of the County.
The West 30'from Panorama Drive South to the Section line is not necessary and useful to the
public and the public would be benefitted by its vacation and abandonment based on the
majority of the ROW in Grant County is centered on the Section Line and the additional 30'to the
East can be obtained when the property to the east is developed which could provide continuity
at the section corner.
Nicl<Wallace,Attorney representing Stredwicl< Farms, agrees with the Engineer's Report
provided by Mr.Tincher.
Larry Larson,Attorney with Larson Fowles representing Mr. Tallman, is in agreement with Mr.
Tincher.
Wayne Hammer, representing Mr. Tallman, recommends not vacating the road. He submitted a
letter previously for the Board to review.
Commissioner Carter stated they have received 6 letters in opposition of the vacation and 1
letter in favor of the vacation.
Larry Angel, Columbia Northwest Engineering, gave the Board a copy of a letter against the
vacation.
Mark Fancher, gave an observation asl<ing if the Champoux's if they purchased the property
after Panorama was there? The easement was dedicated in 1987,the Champoux's purchased it
afterwards, He stated the current property owners knew of this easement and he would be
concerned for the current property owners if this access was taken away.
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Week of October 24, 2016
Nick Wallace, gave maps to be included in the record from Mapsifter and discussed the access
needed by Stredwick Farms.
Tonya Taylor, mother-in-law of Mr. Champoux, lives at the end of Panorarna Drive and has
witnessed the "raping of her land" by farmers in the area.
Joseph Champoux, property owner, discussed his application.
Jeff Tincher stated that the easement was given to the County in 1987,which was when it was
recorded.
Mr. Champoux stated he purchased the property in 2002.
Larry Larson, asked the Board to look at the title policy he is giving them which clearly shows a
county road right of way from 1987. He would like to make this part of the record.
Nick Wallace, provided the Board the statute that they should analyze: 36,37.060 RCW.
Discussion was held on who owns which property.
Tonya Taylor,stated the public does not use the easement, only the farmers in the area.
PM Wayne Hammer stated he does not have access to his property. Commissioner Carter
brought up the map on her computer. Mr. Champoux asked to see the map as well.
Matt Stredwick,Stredwick Farms, discussed the rock pile and the water pump he uses to get
water from the lake to his crops.
Joseph Champoux, made his closing comments.
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to close the
public comment period. The motion passed unanimously. Commissioner Swartz moved to
approve the recommendation of the Public Worl<s Director and approve the vacation as
presented. Commissioner Stevens seconded and the motion passed unanimously. The hearing
adjourned. (Resolution No. 16-079-CC)
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m.—3;15 p.m. Consent Agenda (Items 1 through 10)
A motion was made by Commissioner Stevens, second by Commissioner Stevens,to approve items 1, 2,
4, 6-10 and holding item 3 and amend item 5.The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners October 10, 2016 Minutes for approval. (Approved)
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Week of October 24, 2016 ',
3. Recommendation from the North Central Regional Library to reappoint Gail Huntly to another 5
year term from January 1, 2017—December 31, 2021. (Item being held for further review)
4. Budget extension request from the Administrative Services Coordinator in the amount of
$250,000.00 to the Economic Enhancement Strategic Infrastructure Program Ending Fund
Balance (113.155)for SIP Project No. 2016-04: Port of Ephrata, Fire Suppression System for two ,
Port-owned Buildings (Phase II). This would be in the form of a $200,000.00 grant and a $50,000
loan. (Approved, hearing set for December 5,2016 at 1:30 p.m.)
5. Request from the Homeless Task Force to contribute$6,000.00 to the warming center project to
be held at the Boys and Girls Club in Moses Lal<e, (Denied,amend to$3,000)
AUDITOR'S OFFICE—Accountin�Department
6. Budget extension request in the amount of$730.39 to receive the balance of funds received for
a HAVA grant. (Approved, hearing set for December 5,2016 at 1:30 p.m.)
CENTRAL SERVICES
7. Washington State Department of Enterprise Services,Agreement No. 2014-994 H (1-1)(changed
from 2016-994) Invoice No. 7 payable to McKinstry Essention in the amount of$412,192.69 for
construction costs; and Agreement No. 2014-994 A(1-1) (changed from 2016-994) Invoice No. 9
payable to McKinstry Essention in the amount of$105,989.83 for Professional Services,all for
the Courthouse Campus Renovation project investment grade audit, design fees, and
construction management. (Approved)
TREASURER'S OFFICE
8. Request to increase their Cash Change fund#106 from $800.00 to$1,500.00. (Resolution No.
16-080-CC).
SHERIFF'S OFFICE
9. Request to surplus a Ballistic Vest(Survival Armor#1504157516)that was worn by former
Deputy Elizabeth Kallstrom and give it to the Ephrata Police Department,where she currently
works. These vests are custom fit so it can no longer be used within the GCSO. (Approved)
10. Request to surplus a Lidar Speed Measuring Device (I<ustom Signals Pro-lite#LP02789)for use at
the Royal City Police Department. (Approved)
3:30 p.m.—3:40 p.m. Open Record Public Hearing, WSU Extension—Budget Extension ;
The Commissioners held an Open Record Public Hearing to consider a budget extension request �
from the WSU Extension office in the amount of$12,100.00 to allow for reimbursements from '
WSU Grant Funds. '
Andy McGuire discussed his budget request. �
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A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to close the
public comment period. The motion passed unanimously. Commissioner Stevens moved to
approve the budget extension as presented. Commissioner Swartz seconded and the motion
passed unanimously.The hearing adjourned. (Resolution No. 16-181-CC)
4:00 p,m.—4:20 p.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 2
through 4, 8 (in part) and 9 on the agenda as presented. Items 5 through 7 and 10 were not ready for
signature. The motion passed unanimously,
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant
County District Court, Full Time Contractor, between Grant County and Paulette R. Burgess.
Term is January 1, 2017 through December 31, 2018. (Approved)
3. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant
County District Court, Full Time Contractor, between Grant County and Angel David Betancourt,
Term is January 1, 2017 through December 31, 2018. (Appraved)
4. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant
County District Court, Full Time Contractor, between Grant County and Michael Glen Earl. Term
is January 1, 2017 through December 31, 2018. (Approved)
5. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Ful) Time Contractor, between Grant County and Patrick Earl.
Term is January 1, 2017 through December 31, 2018. (Did not arrive for signature)
6. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Full Time Contractor, between Grant County and Bradley
Thonney. Term is January 1, 2017 through December 31, 2018. (Did not arrive for signature)
7. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County District Court, Full Time Contractor, between Grant County and Derek R.
Johnson, Term is January 1, 2017 through December 31, 2018. (Did no�arrive for signature)
8. BOCC action on the Strategic Infrastructure Program (SIP) Advisory Committee's
recommendations on the following SIP Projects:
a. SIP#2016-05, City of Warden, Wastewater Collection System Extension,for approval of
the City's request for$229,000 in SIP grant funding; (Approved)
b. SIP#2016-06, Port of Moses Lake,Wastewater Extension, for approval of the Port's
request for$147,270 in SIP grant funding(The Board denied this original request but
approved a$100,000.00 grant and $47,270.00 loan)
c. SIP#2016-07, Port of Quincy, Industrial Park No. 5 Road Improvements, for approval of
the Port's request for$160,000 in SIP grant funding. (The Board denied the original
request but approved a $100,000.00 grant and a$60,000.00 loan)
9. BOCC Resolution in Re: Strategic Infrastructure Program Committee Recommendation for
Funding on Strategic Infrastructure Program (SIP) numbers 2016-05, City of Warden,
Wastewater Collection System Extension, 2016-06, Port of Moses Lake,Wastewater Extension,
and 2016-07, Port of Quincy's Industrial Park No. 5 Road Improvements. (Approved, Resolution
No. 16-078-CC). ;
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Week of October 24, 2016
10. Anticipating: Washington State Military Department and the United States Department of
Energy-Richland grant contract with funding in the amount of$73,056 and a term of October 1,
2016 to September 30, 2017, (Did not arrive for signature)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Payroll Authorization form for the October
14, 2016 payroll.
WEDNESDAY, OCTOBER 26, 2016
The session was continued at 9:30 a.m. with all Commissioners in attendance.
8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(Sun Lakes Meeting
Room)
9:30 a.m.—10:20 a.m. Quincy Valley Medical Center Update
10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update (Cancelled)
11:00 a.m.—11:20 a.m. K Allen, Clerk's Office Update
11:30 a.m.— 12:00 p.m. C Carter, Finance Committee Meeting
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$1,748,565.02, as recorded on a listing
and made available to the Board.
THURSDAY,OCTOBER 27,2016
5:30 p.m.—8:00 p.m. C Carter and R Stevens at Grant County Farm Bureau Annual Meeting
and Banquet (Pillar Rock Grill, Moses Lake)
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Week of October 24, 2016
FRIDAY, OCTOBER 28, 2016
10:00 a.m.—10:30 a.m. R Stevens,WRCIP Board Final Budget Conference Call
1:30 p,m.—2:00 p.m. Commissioners at Meeting with Consul General of Japan (Port of Moses
Lal<e Conference Room)
Signed this day of , 2016,
�60' D OF COUNT COM ISSIONERS
�G nt o nty, Wa ingt
Cindy Carte , Chair �,
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Car 4a�� Swartz, Vice-C ir
Attest; a � ��
� � ! Richard Stevens, Member
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` Barbara J.Vasquez, CMC
�, lerk of the Board
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