HomeMy WebLinkAboutMinutes - BOCC M I N UTES
��Af�T CC�UI�TY B�ARD CJF COMMISSIC}NERS
MONDAY�OCTC}BER 17.2Q16
The Grant County Commissioners session began at 8;3Q a.m.with all Commissioners in attendance.
8:30 a.rn.—9:00 a.m. Elected Officia! Raundtable Meeting
9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Cammissioner Swartz,seconded by Commissioner 5tevens,to approve items 2
and 3 on the agenda as presented. ltems 4 through 9 were not ready far signature. The motion passed
unanimously.
1. Possible vouchers for insurance, legal services,grant administration, etc.
2. Update to Grant County,Washington Pnlicy No.40Q, Employment—Sectinn 413, Employment of
Relatives (Nepotism). Effective date is October 19, 2016. (Approved)
3. Reimbursement No. 6 to the Department of Commerce on CDBG General Purpose Grant No. 15-
6221Q-022, Rayal Water District Rehabilitation Project, for the periad July 30 through August 26,
2016, in the amount of$10,482.89 to Century West Engineering and $133,632.68 to Pegram
Construction far a total reimbursement of$144,115.57. (Appraved)
4. Anticipating: Prafessional Services Agreement for Legal Representation of Indigent Individuals I
in Grant County District Court, Full Time Contractor, between Grant County and Paulette R. i
Burgess, Term is January 1, 2Q17 through December 31, 2018, (Item not ready for signature) i
5. Anticipating: Professional Services Agreement for I.egal Representation of Indigent Individuais �
in Grant County District Court, Full Time Contractor, between Grant County and Michae) Glenn �
EarL Term is January 1, 2017 through December 31, 2018� (Item not ready for signaturej
6. Anticipating: Professionai Services Agreement fnr Legai Representation of Indigenfi Individuals
in Grant County District Court, Fuii Time Contractor, between Grant County and Patrick Earl. �
Term is January 1, 2017 through December 31, 2018. (Item not ready for signature} �
7. Anticipating: Prafessiona)Services Agreement for Legai Representation of Indigent Individuals ;
in Grant County District Court, Fuli Time Contractor, between Grant Caunty and Bradley �
Thonney. Term is January 1, 2017 through December 31, 2018. ((tem not ready far signature)
8. Anticipating: Prafessional Services Agreement for Legal Representation of Indigent lndiuiduals �
in Grant County District Caurt, Full Time Contractar, between Grant Caunty and Ange) David
Bentacourt. Term is January 1,2027 through Decernber 31, 2018. (Item not ready for
signature} ;
9. Anticipating: Professional Services Agreement far l.egal Representation of(ndigent Individuals
in Grant County District Courfi, Full Time Cantractor, between Grant County and Derel<R.
Johnson. Terrn is January 1, 2017 through December 31, 2018. (Item not ready far signature) �
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Page 2 of 8
Grant County Cammissioners Minutes
Week fJf October 17, 2016
9:30 a.m.—9:50 a.m. Open Record Pub(ic Mearing, Declaring Surplus Certain County Owned
Computer Equipment—Technology Services
The Commissioners held an Open Record Public Nearing to cansider a request from Technology
Services to declare surplus certain county owned camputer equipment.
Brittany Rang gave a brief description and stated all items will be recyded through TruRecycle.
A motion was made by Commissioner Stevens, secanded by Cammissioner Swartz,to close the
public comment period, The motion passed unanimousiy� Commissioner Swartz moved fio
approve the surplus of items as presented, Commissianer Stevens seconded and the mation
passed unanimausly�The hearing adjourned. (Approved, itesolution No. 16-OT4-CC)
10:00 a,m.—30:15 a.m. Cammissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (IVo public in attendance)
1:00 p.m.—2:20 p.m. Grant integrated Services Update
3:00 p.m.—4:00 p.m. Qpen Pubiic lVieeting regarding a recommendation to merge Emergency
Management in�Co the Sheriff's Office
The Commissianers held a public meeting ta cor�sider a request from the Grant County Sheriff ta
merge the departrnent of Emergency Management into the Sheriff's Office.
Tom Jones,Sheriff discussed his proposal.
Sandi Duffey, Emergency Management discussed Emergency Management and its key
responsibilities: Recovery, Resilience for cities, schools, partner agencies, planning, mitigation
and response. She believes if the department had one more person, it would be a great start.
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Tadd Voth, Mayor of Moses Lake asked what would be the advantage of keeping the Mases �
Lake office open vs. having the complete pracess run through the Sheriff's Office? �
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Sandi Duffey responded that the ECC and the office located at the Fairgrounds was the ideal �
location,to have access to their plans and exercise materials. i
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Tam Jones answered the questian that the EM affice would stay located in their office lacation
but would like to move the ECC at the Moses Lake affice due to the larger building. �
Scott Miller, Yakima County Emergency Management, read into the record a letter he wrote. !
(Letter included) The function of EM is Cammunication, Coordination, and Collaboration, He is �
in favor of the merge. �
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Kevin Fuhr, Moses Lake Palice Chief, is in favor ofithe merge, His experience in his previousjob, '
having the departments merged warked well. �
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Page 3 of 8
Grant County Commissioners Minutes
Week Of October 17, 2016
Jeremy Burns, Ephrata Fire Department and is the Chair of the Fire Chiefs Organization, stated
they are not in favor of the merge.
Darren Higashiyama, I<ittitas County Sheriff Deputy and DEM contact, is in favor of inerger. He
discussed how the merged departments run in their county.
Ryann Leonard spol<e in favor of the merge.
Gary Garnant,volunteers on the Hanford Advisory Board, stated the clean-up of Hanford is a
primary concern and is confiident that whatever the outcome of this meeting, he knows there
will be help with the Hanford problem.
Marvin Price stated an advisory board needs to be put in place to make sure they are in
compliance with RCW 38.52.070.
Dave Helvy, Chelan County Sheriff's Office and DEM, stated they are merged and their system
' works well.
Wes Crago, Administrator for the City of Ephrata, stated bylaws should be put in place if the
advisory board is put together. He would like to see more resources put into EM to have a
better functioning EM.
Kent Sissen, Chelan County Emergency Management, stated one person cannot do it all.
Commissioner Carter thanl<ed everyone for attending today. Commissioner Swartz stated
anyone can contact them to give comments.
Decision to be made on October 31, 2016 at 9:30 a.m.
Commissioner Swartz moved to close the public comment portion of the meeting.
Commissioner Stevens seconded and the motion passed unanimously. �
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4:00 p.m.—4:20 p.m. B Smith, District Court Update �
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4:30 p.m.—4:35 p.m. RFQ OPENING, FAIRGROUNDS RODEO BLEACHER PROJECT STRUCTURAL �
ENGINEERING (Front Counter) �
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MISCELLANEOUS ITEMS i
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the �
October 14, 2016 payroll. i
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the ;
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$358,529.88, as recorded on a listing
and made available to the Board. ;
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Page4af8
Grant County Cammissioners Minutes
� Week Of October 17, 2016
, TUESDAY, OCTOBER 18,2016
The session was continued at 9;00 a.m. with all Commissioners in attendance.
9:00 a.m.—9:50 a.m. K Eslinger, Muman Resources Update
(tems discussed were: Recommendation to Mercer re: 2017 Renewal; E�Wage Plan; New
� Hope; Benefits Budget—2017; Prosecutor's Office Budget Impacts; and Approva)to transition to
Semi-Monthly payrol) in January 2017.
10:00 a,m.—10:50 a.m. B Adame, Fairgraunds Update
items discussed were: Profit and Loss; Open Riding; Bleachers; Northwest Gredit Farm Services;
Fairgrounds Director; tVetwork—IssuesjOutage; Budget review; WSFA; and RMAF.
' 11:00 a.m.—11:50 a.m. C Swartz at Planning Departrnent Update(Planning Conference Room)
1:00 p.m.—1:20 p.m. C Carfier wJ D Bottineau,The Nape Agency
1:30 p.m.—2:20 p.m. J Tincher, Pubiic Works Update
A motion was made by Commissioner Stevens,seconded by Commissioner Swartz,ta approve items 1
through 4 on the ager�da as presented. The motion passed with 2 Commissioners in attendance. �
1. Authorization to Call for Bids 2025 County Road Safety-Rumbie Stripsf Fiashing Signs{Variaus �
County ftoads}CRP 15-09 with a bid opening date of November 14, 2Q16 at 4:10 pm. (Approved} '
2. Authorizatinn to Cal)for Bids: 2015 County Road Safety—Horizontal Curve Signs(Various �
County Roads)CRP 15-11 with a bid opening date af November 14, 2016 at 4:00 pm. (Approved} ;
3. Recommendation to award the Scrap Metal Crushing project to Bi!!Yark Crushing and Salvage of �
Royal City,WA to crush and remove scrap rnetal in the amount of$40 per ton for material at the '
Ephrata Landfill and$35 per ton for the material from the Coulee City and Mattawa Drop Boxes. �.
(Approved) �
4. Resolutian Notice of Hearing to declare the following vehicles surplus and hold a public hearing �
on November S, 2016 at 1:50 p.m.: (Appraved,Resolution No. 16-Q76-CC� �
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::e. ut.• t ,.,rv�� ,,s:, $ ,�•°_,%a, fa;;. '
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0017 1FTWX33Y98EB26056 143230 mifes 2008 Ford F350 Super Duty Dua11y 4x4 Super Cab wJ 6.8�iter Engine
0605 1FAHP34Nfl6W231577 64005 miies 2006 Ford Focus wJ 2A Liter Engine (
062? 3C4PDDBG2CT293430 117585 miles 2012 Dodge Journey AWD SXT wJ 3,6 Liter V6 !
3012 1C6Rd7FT3CS235563 �y4513 miles 2012 Dadge Ram 1500 ST Quad Cab 4X4 wJ 5J Liter V8
7017 2B3CA4CT8AH128816 104730 miles 2010 Dodge Charger w/5.7 Liter V8 Engine. �
7045 2C3CDXATXCH234265 143033 miles 2012 Dadge Charger w/5J Liter V8 Engine. �
7050 1GNSK2E06CR284586 13833Q miles 2012 Chevy Tahoe 4WD w(5.3 Liter Engine. '
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, Page 5 of 8
Grant County Commissioners Minutes
Week Of October 17, 2016
2:00 p.m.—2:20 p.m. Open Record Public Hearing, Road N.5-NW Road and Right-of-Way
Vacation
The Commissioners held an Open Record Public Hearing to consider an application from The
Nature Conservancy in the matter of vacating a certain county road and/or right-of-way known
as N.5-NW located in S 15,T 21 N, R 24 E, WM.
Jeff Tincher, Public Works Director, read into the record the following Engineers Report:
The Board of County Commissioners of Grant County Washington has received a petition
to vacate that portion of County Road being all that portion of County Road N.5 NW, Road
Log Number 32360,from Mile Post 0.00 to Mile Post 0.15, lying in Section 15 of Township
21 North, Range 24 East W.M., a/l in Grant County, Vl/ashington, as highlighted on the
attached Exhibit A.
The Board of County Commissioners determined that consideration should be given to the
petition and directed the County Road Engineer to prepare a report on the proposed
vacation and abandonment for a public hearing to be held at 2:00 PM, October 18, 2016.
The Notice of Hearing was published in the County Official Newspaper and the Notice of ;
Hearing was posted at each termini in compliance with RCW 36.87.050. '
The proponents of the petition own the majority of the frontage along the petitioned �
County Road. N.5 NW is on the active County Road System. All affected parcels are either
owned by the proponents or have frontage on other currently maintained public roads. ;
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I find that, this section of County Road is not necessary and useful to the public and the
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public wou/d be benefitted by its vacation and abandonment. �
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Randi Shaw, Nature Conservancy, stated their application is to only vacate is the highest '
elevation to 25-yard mark descending down the road. But the engineers report stated they plan �
to vacate the entire area. '
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Jeff Tincher stated his understanding is the road may not have a turn around and he would not i
recommend vacation if the road didn't have a turn around. It made more sense to vacate the '
road where it turns off of Monument Hill Road as well. j
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A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to close the
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public comment period. The motion passed unanimously. Commissioner Stevens moved to i
approve the recommendation of Public Worl<s and approve the vacation as presented. I
Commissioner Swartz seconded and the motion passed unanimously.The hearing adjourned. '
(Resolution No. 16-077-CC) �
2;00 p.m.—5:00 p.m. C Carter, Out !
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2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update i
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Page 6 of 8
Grant County Cammissioners Minutes
Week �f October 17r 2016
3:00 p.m. —3:15 p.m. Consent Agenda (Items 1 through 7)
A motian was made by Commissioner Stevens, seconded by Commissioner Swartz,ta approve items 1
through 7 on the agenda as presented� The motion passed with 2 Commissioners in attendance, ,
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers far approval.(Approved)
2. Commissioners October 3, 2016 Minutes far appraval, (Appraved)
3. Held from the Octo6er 11, 20Z6 Cansent Agenda Meeting: Recommendatian from tha Health
Insurance Committee for the following changes to the County Medica) Insurance: (Approved)
Buy-Up Plan Keep the Buy-Up plan design the same as 2016 except for implernenting prescription
drug utilization management programs.
Core Pian • Plan design - Increase the deductible to$1,000�employee} and$3,000(family),
increase the out-af-pocket maxirnum to$5,000{employee} and $10,000(family),
increase copay to$35
• Contributions-Increase employee contributions by 5°lo far employees and
dependents.
• Implernent prescriptian drug utilizatior� management programs
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HUMAN RESQURCES
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4. Recommendation Memorandum to initiate the Caunty Sick Leave Donatian policy for an `
ernployee of Interfund Communications(Recipient 16-10)3rd request. The Directar `
recammends approval. (Approved) �
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C€NTRAL SERVICE�
5. Request for out of state travel to attend the Facility Qude University from April 29—May 4, 2Q17 �
in Raleigh Durham, NC. (Approved� �
6. Request appraval for a change order ta the parking!ot prajects and purchase 17 concrete
bollard blocks to create a barrier from the parking lots and the courthouse. The change order �
arnount would be$11,383.20. (Approved) �
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FAIRGROUNDS
7. Request for Brenda Adame and 1. Fair Advisory Committee member ta attend the Rocky '
Mountain Associatian af Fairs convention fram November 9-12, 2p16 in Spakanef WA. i
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(Approved) ',
MISCEI.LANEOUS ITEMS I',
Multi-Agency Communications Center(MACC) Bond Claims Payment Request(Batch 01-74) in the ;
amount of$128,937.90. �
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' Page 7 of 8
Grant County Commissioners Minutes
; Week Of October 17, 2016
WEDNESDAY, OCTOBER 19, 2016
7:00 a.m,—8:00 a.m. C Swartz at Grant County Economic Development Council Meeting
(ATEC, BBCC)
9:30 a.m.— 11:30 a.m. TOURISM COMMISSION MEETING
4:00 p.m. —6:00 p.m. R Stevens at Columbia Basin Development League (CBDL) Meeting
(Simplot, Moses Lal<e)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$17,280,57.
THURSDAY,OCTOBER 20, 2016
C Swartz, Out
10:00 a.m.—11:30 a.m. C Carter at Homeless Task Force Meeting(Moses Lake)
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12:00 p.m.—1:00 p.m. C Carter at Domestic Violence and Sexual Assault Consortium Meeting i
(Samaritan Hospital, Moses Lake) �
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2:45 p.m.—2:50 p.m. BID OPENING, COURTHOUSE AND ANNEX WINDOW COVERINGS I
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FRIDAY, OCTOBER 21, 2016 �
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C Swartz,Out �
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, Page S af 8
Grant County Commissioners Minutes
' Week Of October 17, 2016
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Signed tnis �� day o , 2016.
B- Rd OF COUNTY COMMISSIONERS
�G nt a nty, shi on
Cindy Cart , Chair
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Carol� Swartz,Vice- air
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- - Attest: - - - - - - - - —
,_. f Richard Stevens, Member
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� ar ara J. Vasquez, CMC
. ;�k of the Board
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