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Home My WebLink AboutMinutes - BOCC MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 3,2016 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting i ' 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc. BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 4 through 7 on the agenda as presented. Items 2 and 3 were not ready for signature. The motion passed unanimously. I1. Possible vouchers for insurance, legal services,grant administration, etc. 2. Anticipating: Working Agreernent By and Between Grant County and Teamsters Local Union No. 760, Initial Services,for the period January 1, 2016 through December 31, 2016. (Did not ' arrive for signature) 3. Anticipating: Reimbursement No. 6 to the Department of Commerce on CDBG General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project,for the period July 30 through August 26, 2016, in the amount of$10,482.89 to Century West Engineering and $133,632.68 to Pegram Construction for a t`otal reimbursement of$144,115.57. NOTE: The I dollar amount to Pegram Construction (and therefore the total reimbursement amount) is '. subject to change. (Did not arrive for signature) - 4. Contract between Grant County and Joe's Excavation, Inc., for worl<to be performed on Project #FM1611, Grant County Courthouse Parking Lot"G" Replacement, located at County property known as 37 C Street NW in Ephrata, Washington. Contract sum, including taxes, is$36,033.41 � with a completion date of November 1, 2016. (Approved) 5. Contract between Grant County and Joe's Excavation, Inc.,for worl<to be performed on Project #CSD1604, Grant County Youth Services Parking Lot Replacement, located at 303 Abel Rd., Ephrata, Washington. Contract sum, including taxes, is$74,858.95 with a completion date of November 1, 2016. (Approved) 6. Agreement between Grant County and Municode (Municipal Code Corporation)for updating the County's Code of Ordinances (Grant County Code). Term is July 30, 2016 through July 29, 2019. 7. Negotiated Settlement Agreement between Grant County, by and through the Planning Department, and Ron and Lori Anne Clauson. (Approved) 9:30 a.m,—9:50 a.m. D Hooper, Planning Department Update Items discussed was: I-502 and Medical Cannabis Applications. 10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) Page 2 of 5 Grant County Commissioners Min�tes Week of October 3, 2016 11:00 a.m.—11:20 a.m. C Pence, New Hope Domestic Violence and Sexual Assault Services U pdate 12:00 p,m,—1:00 p.m. Elected Official and Department Head Monthly Luncheon 2:00 p.m. —3:00 p.m. Commissioners w/C Cochran MISCELI.ANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$392,475.87, as recorded on a listing and made available to the Board. The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the September 30, 2016 payroll. The Commissioners approved and signed the Grant County Payroll Authorization form for the September 30, 2016 payroll. I TUESDAY, OCTOBER 4,2016 I The session was continued at 9:00 a.m, with all Commissioners in attendance. 9:00 a.m,—9:50 a.m. K Eslinger, Human Resources Update t Items discussed were: 09/01/16 WCCSEO Wage Increase Impact: Dano, Garth; Hill, Brett Contract Negatiations: Sheriff Support 2016:�ounter-Proposal Pending;Teamster GrIS 2016 (ir,�tiai): signature pending;PERC 127508-M-15 - Deputy Sheriff Mediation:caato soara;PERC 127886-M-16 -Corrections Mediation:tbd;PERC 127-990; PERC 127991; PERC 127988; PERC 127989- Association Mediafiion (cH,oc,Pw,vs):so/19; Solid Waste Move to Association:tba;Other Actions: District Court Grievance:tbd;Holiday Pay Grievance:ArbitratorSelection;PERC 128207-C-16- Unit Clarification:ii/oz;Arbitration—Threat of Retaliation; Arbitration— Modification of Payroll Records; Labor Disclosure for Corrections Mediation:comp�i�ng�ata;PERC 128406-E-16—Solid Waste Representation; 2017 Healthcare Renewal: 10/03/16 Recommendation from the HIC; Instruction to Mercer(Due by 10/14); Sick Leave Pay Out; Core Insurance Benefits; Building Department; New Hope; Labor Attoney Budget for 2017; Benefits Budget 2017; Prosecutor's Office Budget Impacts; Approval to transition to Semi-Monthly in January 2017; Negative Impacts to Bargaining Planning; State Auditor—Audit Scope. , Page 3 of 5 Grant County Commissioners Minutes Week of October 3, 2016 Personnel Action Requests (PAR)for the salary,wage,and/or position changes for Brett Hill, Public Defense; and Garth Dano, Prosecuting Attorney's Office. 10:00 a.m.—10:30 a.m. Department Head Review 10:30 a.m.—10:50 a,m. L Stoltman, Conservation District Update 11:00 a.m.—11:20 a,m. Superior Court discussion on Bailiff Program 11:30 a.m,—12:00 p.m. J Bishop, Port of Moses Lake discussion on Air Quality 1:30 p.m, —2:20 p.m. J Tincher, Public Worl<s Update A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1 and 2 on the agenda as presented. The motion passed unanimously. 1. Execution of Contracts: Railroad Avenue HMA Overlay project in Wilson Creek awarded to Granite Construction for the bid amount of$94,499.00. (Approved) 2. Request to the County Road Department for Reimbursable Work from the Town of Wilson Creek for 1) Sink Hole on Sprague Street 2) Pavement Breaking on Railroad West of 1St St. 3) Sink Hole on Main Street between 15Y and 2"d streets and not to exceed a maximum of$1,800.00. (Approved) 2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update ' 1:00 p.m.—1:20 p.m. Consent Agenda (Items 1 through 7) A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1 through 3, Item 4 in part, and 5 through 7 on the agenda as presented, The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense vouchers for approval. (Approved) � 2. Commissioners September 19, 2016 Minutes for approval. (Approved) 3. Recommendations from the Health Insurance Committee to appoint the following members: (All approved) a. Karen Maedl<e representing the Employee's Association as a Labor Representative b. Rebecca Martinez representing the Fairgrounds as a voting member c. Justin Walker representing Public Worlcs as a voting member(previously represented the Association) d. Patricia Berns representing Juvenile Court and Youth Services as an alternate member Page 4 of 5 Grant County Commissioners Minutes Week of October 3, 2016 SHERIFF'S OFFICE 4. Held from the September 27, 2016 ConsentAgenda: Budget extension request in the amount of $63,914.00 to purchase a FARO Crime Scene Laser Scanner with associated software and training. (The Board approved the request to purchase the item but using current Sheriff's Office funds. If their budget is short at the end of the year,the Board will consider a budget extension at that time). FAIRGROUNDS 5, Out of state travel request for the following employees/Fair Advisory Committee members to attend the Washington State Fair Association (WSFA)Annual Convention from October 27-29, 2016 in Vancouver,WA(travel will be through Oregon): (All approved to attend) a. Brenda Adame, Spencer Biallas, and Rebecca Martinez b. Kandi Bersanti, Ken McLain, Frank Delgado,Terry Sell,and John Eschenbacker 6. Request from the Columbia Basin Antique Power Club to hold their Truck Pull event at the Fair in front of the grandstand as they did in 2016. (The Board voted to allow the club to continue to use the Grandstand for future tractor pull events and charge the club$200.00 minus the 25% non-profit discount,for use of the area. The agreement shall be reviewed every 2 years.) 7. Out of state travel request for the following employees/Fair Advisory Committee members to attend the 2016 IAFE International Association of Fairs and Expositions Convention and Trade Show from November 27-30, 2016 in Las Vegas, NV: (The Board approved 2 office staff employees and 2 Fair Advisory Committee members to attend) a. Brenda Adame, Spencer Biallas, and Rebecca Martinez ' b. Kandi Bersanti, Ken McLain, Frank Delgado,Terry Sell,and John Eschenbacker i WEDNESDAY,OCTOBER 5, 2016 10:00 a.m.—11:00 a.m. MCKINSTRY MONTHLY OWNERS MEETING THURSDAY,OCl'OBER 6,2016 1:30 p,m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting(East Wenatchee Office) FRIDAY,OCTOBER 7, 2016 No meetings held Page 5 of 5 Grant County Commissioners Minut�s Week of October 3, 2016 Signed this /t�� day of�_, 2016. BOARD OF COUNTY COMMISSIONERS Grant County, Washington �� L�Jc.� Cindy Carter, Chair ___�e/i��?��jC"' � �/ � _ Carolann Swartz, Vice-Chair ��A�est: � — ��_� d ,,,�-°'�Y ,1�� ;1 , Richard Stevens, Member � �,�,,� C, d � ,,, � Ba��ara J. Vasquez C C ,�° �-'C�erk of the Board ' f�.�