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Home My WebLink AboutMinutes - BOCC M I N UTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY,AUGUST 29, 2016 The Grant County Commissioners session began at 8:30 a,m. with all Commissioners in attendance. 8:30 a.m,—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Strici<ler,ASC Update and Misc. BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 2 through 4 on the agenda as presented. The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration, etc. (Approved) 2. Washington Rural Counties Insurance Program 2016—2017 Renewal Application, (Approved) 3. Amendment A to Washington State Military Department Grant Agreement#E16-197 between Grant County, by and through its Department of Emergency Management. The amendment changes the grant agreement end date from August 31, 2016 to September 30, 2016 and replaces Exhibit D, Original Milestones, with Revised Milestones. (Approved) 4. Corrected Subrecipient Agreement for CDBG Public Services between Grant County and the OIC of Washington (re Washington State Department of CDBG Contract No. 16-68420-005 with Grant County). The correction modifies a Federal Award Identification Number(FAIN) provided by Commerce listed on the agreement. (Approved) 9:30 a.m.—9:50 a.m. J Hammond, Board of Equalization Update 10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a.m.—11:20 a.m. Open Record Public Hearing, Grant County Fair—Restroom Replacement Project Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from the Grant County Auditor's Office—Accounting Department in the amount of$51,654.96 to the Grant County Fair—Restroom Replacement project fund. Madeline Prentice, Chief Accountant, stated this is a transfer the remaining fund balance from the Big Bend Economic Development Council (BBEDC) Fund#309.397 to the Fair— Restroom Replacement Project Fund#309.594. (note: that was already done,this hearing is a budget extension hearing to add the budget to the Fair—Restroom Replacement project). Page 2 of 6 Grant County Commissioners Minutes Week of August 29, 2016 A motion was made by Commissioner Stevens to close the public comment period. Commissioner Swartz gave back ground information stating the BBEDC disbanded in 2010 and the Board of Directors decided the remaining funds (payable to the County from a USDA grant that the BBEDC received) be transferred to the County. The EDC was then dissolved because there were no other projects. The BBEDC Board voted to transfer these funds to the County. Commissioner Swartz seconded to close the public comment portion of the hearing. The motion passed unanimously. Commissioner Swartz moved to approve the budget extensions as presented. Commissioner Stevens seconded and the motion passed unanimously, The hearing adjourned. (Approved, Resolution No. 16-068-CC) 1:00 p.m.—1:30 p.m. "Tentative" Healthcare Authority Conference Call (Cancelled) 1:30 p.m, —2:00 p.m. S Wellein, McKay Healthcare/Hospital District#4 Update Items discussed were: Past/Present/Future;Analysis of County Debt; and Deposits and Tra nsfers. 2:00 p.m.—4:00 p.m. DENNIS COLLIER RETIREMENT CELEBRATION (Public Works) MISCELLANEOUS ITEMS The Commissioners notified the Auditor's Office and Accounting Department that they lifted the payroll and payment check hold that was placed against GranC County Weed District No. 1. The Commissioners wrote a letter of support for People for People's Public Transportation Grant project that will serve Adams, Lincoln, and Grant Counties. TUESDAY,AUGUST 30.2016 The session was continued at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m.—9:50 a.m. K Eslinger, Human Resources Update Items discussed were: Labor-Management Meeting(GrIS)—08/30; Risk/Safety/Security Discussion—08/30; Contract Negotiations: Sheriff Support 2016:Counter-Proposal Pending;Teamster Gr'IS 2016 (Initial):Drafting CBA;PERC 127508-M-15- Deputy Sheriff Mediation:F�nai�zing csa;PERC 127886-M-16-Corrections Mediation:o9/zs;PERC 127-990; PERC 127991; PERC 127988; PERC 127989-Association Mediation (cH,oc,Pw,YS�:Unscheduled;Solid Waste Move to Association:o�/ss; Other Actions: District Court Grievance:os/z6-z�;Holiday Pay Grievan�e:Arbitration selection;Holiday Pay Grievance:Hoid;Holiday Pay Grievance:Hold Page 3 of 6 Grant County Commissioners Minutes Week of August 29, 2016 PERC 128207-C-16- Unit Clarification:si/oz;Arbitration—Threat of Retaliation;Arbitration— Modification of Payroll Records; Labor Disclosure for Corrections Mediation:comp�ung oata;Change of payroll cycle; Process Roll-Out for HIC Membership; Evaluations/PARs for Direct Reports; Auditor's Office; Building Department; Grant Integrated Services; New Hope; Healthcare Reserve Audit; Update to County Holiday Schedule 2016-2018; and Proposed By-laws change for the HIC. 10:00 a.m.—10:10 a,m. Open Record Public Hearing, Peter Lancaster Open Space Application The Commissioners held an Open Record Public Hearing to consider an application for Classification or Reclassification Open Space Land per RCW 84.34 from Peter Lancaster for the • following: • Parcel Nos. 151179000 through 151179015 located entirely within S 4,T 21, R 24 and is 642.51 acres in size;and • Parcel No. 151186001 located in the S%2 NE;SW; N%z SE;SWSE LS POR N of CO RD in S 8,T 21, R 24 and is 282 acres in size. , Pam Hill, Segregation Deputy of the Assessor's Office, discussed the project stating the proponent is breeding pygmy rabbits on this property and is working with the Department of Fish and Wildlife and is applying to put this in Farm Agricultural Conservation for Open Space. She stated Grant County does not have a Public Benefit Rating System so he will not get a reduction in taxes but he does not have to pay 7 years back taxes with penalties and interest. He is trying to keep the rabbits from becoming extinct, Discussion ensued. A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to close the public comment period. 7he motion passed unanimously. Commissioner Stevens moved to approve the recommendation of the Assessor's office and reclassify the parcels as presented. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (Approved,the Board signed 2-Open Space Taxation Agreements) 10:10 a.m.—10:25 a.m. Open Record Public Hearing, Christopher Lyle Gray Open Space Application The Commissioners held an Open Record Public Hearing to consider to consider an application for Classification or Reclassification Open Space Land per RCW 84.34 from Christopher Lyle Gray for Parcel No. 150598010 located in a portion of Government Lots 4,5,and 12 within S 6,T 20,R 23 and is 78J9 acres in size. Pam Hill, Segregation Deputy, discussed the application stating this property was in Conservation Reserve Program (CRP) which expired. It was originally farmed in the 1980's and now wants it back into grazing land. He wants to go into Open Space Ag Conservation. (Farm and Agricultural Conservation land) The Assessor's Office recommends approval. Page 4 of 6 Grant County Commissioners Minutes Week of August 29, 2016 A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to close the public comment period. The motion passed unanimously. Commissioner Swartz moved to approve the recommendation of the Assessor's Office and reclassify the parcels as presented. Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (Approved,the BOCC signed an Open Space Taxation Agreement) 11:00 a.m.—11:20 a,m. Technology Services Update 11:30 a.m.—12:00 p.m. C Carter, Finance Committee Meeting Items discussed were: Approval of July 27, 2016 meeting minutes; Investment activity— Purchases and Maturities; Registered Warrant Balances Review; and Revenue Comparisons for Prior Month or Year Ago. 1:30 p.m, —2:20 p.m. J Tincher, Public Works Update Items discussed were: L&I Safety; CAMS; HHW Event—September 10t"at the Ephrata Landfill; and Dennis Collier 40 Year Dedicated Service Award. 2:30 p,m,—2:50 p.m. G Dano, Prosecuting Attorney's Office Update 3:00 p.m.—3:20 p.m. Consent Agenda (Items 1 through 11) A motion was made by Commissioner Swartz, seconded by Commissfoner Stevens, to approve items 1 through 11 on the agenda as presented. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense vouchers for approval. (Approved) 2. Commissioners July 25, 2016 Minutes for approval. (Approved) 3. New liquor application for Russell Creek (Richard and Wendy Shaw) 22132 Rd T.7 SW, Building C, Mattawa, WA 99349,from the Washington State Liquor and Cannabis Board, (Approved) 4. Budget extension request from the Administrative Services Coordinator in the amount of $125,080.00 for a Department of Commerce CDBG Public Services Grant No. 16-62210-005 which is pass through funding for the OIC of Washington. (Approved,the hearing was set for September 26, 2016 at 9:30 a.m.) HUMAN RESOURCES 5. Recommendation Memorandum regarding a 3rd Sick Leave Donation Request for an employee of Public Worl<s, Recipient No. 16-04. The Director recommends approval. (Approved, Carrreron Melseth) Page 5 of 6 Carant County Commissioners Minutes Week of August 29, 2016 TECHNOLOGY SERVICES 6. Request to receive 2 days of onsite training from Cities Digital for the Laserfiche software the county currently uses. The cost will be$5,511.36 and funding would come from their training ' budget, (Approved) � 7. Request to purchase a conference room table from Business Interiors in the amount of$646,92 and 4 chairs from Staples in the amount of$431.96. This was approved in their Capital Outlay budget, (Approved) BUILDING DEPARTMENT AND FIRE MARSHAL'S OFFICE 8. Request to hire a third party to conduct plan reviews and inspections to assist their department with the new Washington State Energy Code requirements. (Approved) EMERGENCY MANAGEMENT 9. Request for a proclamation to proclaim September, 2016 as National Preparedness Month. (Approved) , CENTRAL SERVICES 10. Request to pay the final invoice from DW Excavating(progress payment#5)for the Fairgrounds Sewer project(CSD 1611) in the amount of$202,092.81 minus the $50,080.76 retainage. The total payment will be$152,012.05. (Approved) 11. Washington State Department of Enterprise Services,Agreement No. 2014-994 H (1-1)(changed from 2016-994) Invoice No. 5 payable to McKinstry Essention in the amount of$718,228.84 for construction costs; and Agreement No. 2014-994 A(1-1) (changed from 2016-994) Invoice No. 7 payable to McKinstry Essention in the amount of$251,645.17 for Professional Services, all for the Courthouse Campus Renovation project investment grade audit, design fees, and construction management. Also, Change Order#2 to the Campus Renovation Project in the amount of$95,036.69 in regard to the extra Data Center work. (Approved) 3:30 p.m.—4:00 p.m, C,Carter w/J Stang, Washington State Auditor's Office Risk Assessment Discussion MISCELLANEOUS ITEMS ' As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the , auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$544,482.69, as recorded on a listing and made available to the Board. Page 6 of 6 Grant County Commissioners Minutes Week of August 29, 2016 WEDNESDAY,AUGUST 31, 2016 No meetings scheduled THURSDAY,SEPTEMBER 1,2016 7:00 a.m.—8:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting(Moses Lal<e Chamber Office) 1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (East Wenatchee Office) (Cancelled) 4:00 p.m.—5:00 p.m. VETERANS ADVISORY BOARD FRIDAY,SEPTEMBER 2, 2016 No meetings scheduled Signed this l,.-FJ� day of��, 2016. � BO R F COUNT COM ISSIONERS Gr t Co ty,Wa 'n to Cin y arter, hair ti , �/� �1�� Carolann Swartz, Vi -Chair ,,,. �� ._._.__.____--- �%" ttest: �� ,�"f r,- �/ 1;� -~��"` Richard Stevens, Member f" ,� �c� � �B rbara J, Vasque 1, C C erk of the Boar