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M I N UTES
' GRANT COUNTY BOARD OF COMMISSIO�IERS
MONDAY,APRIL 11,2016
The Grant County Commissioners session began at 8:3Q a.m. with all Commissioners in attendance,
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a,m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 2
through 6 and 9 through 16 on the agenda as presented. Items 7 and 8 were not ready for signature,
The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc.
2. Request to decrease Grant County's mileage reimbursement rate from 56.0 cents per mile to
54.0 centers per mile,to match the IRS rates that became effective January 1, 2015. The
County's effective date of rate change will be on the date of BOCC approval. (Approved)
3. Update to Grant County,Washington, Policy Number 1300, Discipline/Corrective Action,which
modifies some title changes for consistency. Effective date will be April 11, 2016. (Approved)
4. Memorandum of Agreement (Grant Integrated Services—Community Support Specialists)
, between the Teamsters Local Union No. 760, representing the Grant Integrated Services
� Community Support Specialists (Union) and Grant County, by and through Grant Integrated
Services, regarding monthly stipend payments continuing through February 24, 2016.
(Approved)
5. Memorandum of Agreement(Grant Integrated Services— Initial Services) between the
Teamsters Local Union No. 760, representing the Grant Integrated Services Initial Services
(Union) and Grant County, by and through Grant Integrated Services, regarding monthly stipend
payments continuing through February 24, 2016. (Approved)
6. Memorandum of Agreement (Grant Integrated Services—Therapy Services) between the
Teamsters Local Union No. 760, representing the Grant Integrated Services Therapy Services
(Union) and Grant County, by and through Grant Integrated Services, regarding monthly stipend
payments continuing through February 24, 2016. (Approved)
7. Anticipating: BOCC signature on Appointment and Oath of Office of Special Deputy Prosecuting
Attorney between Garth Dano, Prosecuting Attorney,and Anthony Menke of Menke Jackson
Beyer, LLP to serve as a Special Deputy Prosecuting Attorney to perform and render legal
assistance and counsel regarding labor law, employment law and personnel matters, and such
other matters and proceedings as required by the Prosecuting Attorney or designee. Term is
from final signature through December 31, 2016. (Not ready for sig�nature)
8. Anticipating: Cash Receipts Program with Interface to dynamics 2015 R2 Proposal between
Grant County, by and through the Grant County Treasurer, and A Systems Integrator(ASI). (Not
ready for signature)
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� Grant County Commissioners Minutes
Week of April �.1, 2016
9. Grant County Request for Reimbursement No. 5 on CDBG Public Services Grant No. 15-62210-
005 for the period February 1—February 29, 2016,with the Department of Commerce and
administered through the OIC of Washington, in the amount of$16,750.53. (Approved)
10. Grant County Request for Reimbursement No. 1 to the Department of Commerce on CDBG
General Purpose Grant No. 15-62210-022, Royal Water District Rehabilitation Project, for the
period November 1, 2015 through January 29, 2016, in the amount of$52,080.29. (Approved)
11. BOCC action on the Strategic Infrastructure Program (SIP) Advisory Committee's
recommendations on the following SIP Projects:
• SIP#2016-01, Port of Ephrata, Fire Suppression System for Two Port-Owned Buildings to
modify the Port's request for funding to a $30,000 design/planning grant;
• SIP#2016-02 (formerlv approved under SIP Proiect#2014-051 Port of Moses Lal<e,
Wide-Body Hangar Infrastructure Project for approval of the Port's request for$200,000
in SIP grant funding.
• SIP#2016-03, Port of Coulee Citv (Grant Countv Port District#4), Coulee City Clinic
Building for approva) of the Port's request for a $100,000 grant.
12. Anticipating: BOCC Resolution in Re: Strategic Infrastructure Committee Recommendation for
Funding on Strategic Infrastructure Program (SIP) numbers 2016-01, Port of Ephrata, Fire
Supression System for Two Port-Owned Building; 2016-02 (formerly approved under SIP#2014-
05), Port of Moses Lake, Wide-Body Hangar Infrastructure Project; and 2016-03, Port of Coulee
City(Grant County Port District#4), Coulee City Clinic Building.
13, Washington State Military Department Homeland Security Grant Agreement, Contract#E16-197
with Grant County, by and through Grant County Emergency Management. Funding is in the
amount of$50,816 with a term of June 1, 2015 through August 31, 2016. (Approved)
14. Contract between Grant County, by and through Grant County Central Services, and Central
Washington Asphalt, Inc. for the Grant County Parking Lot "A" Replacement project (CSD1603).
(Approved)
15. Designation of Fiscal Coordinator pursuant to Department of Commerce Community
Development Block Grant (CDBG)Construction Handbook's Section 4 on Grant#15-62210-022,
Royal Water District Rehabilitation Project. (Approved)
16. Grant County Payment Request#3 to Washington State Department of Commerce on
Consolidated Homeless Grant (CHG) No. 16-46108-10, administered through the Grant County
Housing Authority, in the amount of$29,962.77. (Approved)
9:30 a.m.—10:00 a.m. Department Head Review
. 10:00 a.m.—10:30 a.m. Grant Integrated Services Update—Conference Call
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
; 10:30 a.m.—5:00 p.m, C Carter at NCWBH Appreciation Lunch (Columbia Station,Wenatchee)
11:00 a.m.—11:50 a.m. State Auditor's Office 2014 Accountability Exit Conference
i 1:30 p.m.—1:50 p.m. M McKnight,Assessor's Office Update '
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Grant County Commissioners Minutes
Week of April 11, 2016
2:00 p.m.—2:20 p.m. Open Record Public Hearing, Reinhold, Zundel Trust Open Space
Application
The Commissioners held an Open Record Public Hearing to consider an application for
Classification or Reclassification Open Space Land per RCW 84.34 from the Reinhold Zundel Trust by
Lewis H.Zundel,Trustee,for the following:
• Parcel Nos. 181437000, 181438000, 181442000, 181458000, 181442001 and
181441000(added at the hearing) located within:the north half and the southwest
quarter of S 13,T 21 N,R 30 E,WM;the southeast quarter,the northeast quarter
and the west half of S 14,T 21 N, R 30 E WM;and the northwest quarter of S 24,T
21 N, R 30, E WM (with exceptions),all of which is 1271.61 acres in size;
• Parcel No. 181479000 located in the SE S 32,T 21 N,R 30 E,WM which is 160 acres
in size;and
• Parcel No. 181429000 located in the NE and SWSW S 10,T 21 N, R 30 E,WM which
is 200 acres in size.
Pam Hill discussed the applications stating these parcels were at one time being farmed but he
is no longer capable to farm them. Ms. Hill believes this property will be farmed in the future,
once the property owner can find someone to lease or purchase the property. It is Open Space
Agriculture and is requesting Open Space (holding state) and will be checked every 5 years.
Lewis H. Zundel commented that he and the trust go together, and if someone wanted to buy
the property,they would have to pay in gold, he doesn't want to waste his time with realtors.
Commissioner Stevens moved to close the public comment portion of this hearing.
Commissioner Swartz seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the recommendation of the Assessor's office and
approve the applications as presented� Commissioner Swartz seconded and the motion passed
with 2 Commissioners in attendance. The hearing adjourned. (Approved,the Commissioners
signed 3 Open Space Taxation Agreements)
2:30 p.m,—2:50 p.m. Specialty Permitting and Code Enforcement Discussion
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$851,209.22, as recorded on a listing
and made available to the Board.
Page 4 of 7
Grant County Commissioners Minutes
Week of April 11, 2016
TUESDAY,APRIL 12,2016
The session was continued at 10:00 a.m, with Commissioners Swartz and Stevens in attendance.
Commissioner Carter was out and excused.
9:00 a.m,—9:50 a.m. I< Eslinger, Human Resources Update
Items discussed were: Accounting Clerk; Accounting Consultant; Directors of Emergency
Management and Financial Services; and PERC 128095-E-16 Employment Specialist.
10:00 a.m.—10:30 a.m. , G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral
Health Organization—Conference Call
10:30 a.m.—10:50 a.m. R Schneider, Emergency Management Update
11:00 a.m.—11:50 a.m. T Gaines, Central Services Update
Items discussed were;
• Facilities and Maintenance: Fairgrounds Schedule; Parking Lots; Sidewall<s; Striping Bid;
Tunnels/Change Order;Juvenile; and Buildings.
12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Lunch (PUD Office, Ephrata)
1:30 p.m.—2:20 p.m. J Tincher, Public Works Update
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1
through 3 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Resolution 16-033-CC awarding a sub grant of their Coordinated Prevention Grant from the
Washington State Department of Ecology to the Regional Board of Mayors, Electric City,for the
reimbursement of costs associated with oil recycling in the Grand Coulee Dam area. The
amount is not to exceed $282.00. (Approved)
2. Recommendation to award the Asphalt Hauling& Dispatch Services to Haney Trucl< Line in the
approximate amount of$125,000,00 to $155,000.00 for the 2016 season if diesel prices remain
constant. (Approved)
3. Jurisdictional Transfer in the matter of transferring jurisdiction of Pat Chee Drive (Roadlog 10593
MP 0.0 to 0.46) and Rights-of-Way in S 3,T 14 N, R 23 E, WM,to the City of Mattawa.
(Approved, Resolution No. 16-034-CC)
2:30 p.m.—2:50 p,m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 8)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 8 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
Page 5 of 7
Grant County Commissioners Minutes
Week of April 11, 2016
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners March 28, 2016 Minutes for approval. (Approved)
3. Special occasion license application for Our Lady of Fatima Catholic Church. Event to be held at
Hidden Meadow, 9383 Rd 11.5 NE, Moses Lake, WA 98837,from the Washington State Liquor
and Cannabis Board. (Approved)
4. New liquor license application for Block 40 Meats, 10578 Road 10-NE, Moses Lal<e, WA 98837,
from the Washington State Liquor and Cannabis Board. (Approved)
CENTRAL SERVICES
5. The following bids were received at a March 31, 2016 bid opening for the Fairgrounds Sewerage
Collection System (Sewer Project#CSD1611):
Individual/Business/Firm Amount Alternate
Advanced Excavation $1,305,245.38-SCH A $167,986-SCH B
$1,437,731.38 Total
J&K Earthworks $1,424,333.95-SCH A $121,790.00-SCH B
$1,546,123.95 Total
DW Excavating $1,080,754.01-SCH A $394,798.41-SCH B
$1,475,543.42
The Director recommends awarding the bid to DW Excavating per the Schedule A as listed above.
(Approved)
6, Washington State Department of Enterprise Services,Agreement No. 2016-994 H (1-1) Invoice
No. 1 payable to Mcl<instry Essention in the amount of$489,369.42 for construction costs; and
Agreement No. 2016-994 A(1-1) Invoice No. 2 in the amount of$150,180.28, and Invoice No. 3
in the amount of$203,507.08 for Professional Services, all for the Courthouse Campus
Renovation project investment grade audit, design fees, and construction management.
(Approved)
7. Recommendation to award the Sidewalk Replacement Project (Phase 1#FM1605) bid to MC
Construction in the amount of$9,837.00. (Approved)
TREASURER'S OFFICE
8. Application from Myriam Villagran Diaz for Resale of Tax Title property for Parcel Nos. 08-1487-
000,08-1488-000, 05-1549-000 through 08-1559-000 (Lots 1 to 5 Blocl< 17; Lots 6 to 8 Block 17;
Lots 1 through 11 Block 32,Salome)with a starting bid of$10,000.00. The Treasurer
recommends approval of the offer and begin a Tax Title sale on these parcels. (Approved)
Page 6 of 7
Grant County Commissioners Minutes
Week of April 11, 2016
4:00 p.m. —5:00 p.m. C Swartz at Moses Lake Trail Planning Team Meeting(Moses Lake City
Hall)
6:00 p.m.—7:30 p.m. FAIR ADVISORY COMMITTEE MEETING
MISCELLANEOUS ITEMS
The Commissioners approved a request from New Hope Domestic Violence and Sexual Assault Services
for an operating transfer in the amount of$75,000.00 in order to maintain a positive balance.
The Commissioners approved a ruqest from New Hope Domestic Violence and Sexual Assault Services
for an operating transfer in the amount of$12,000,00 to repay a loan to Grant Integrated Services/Grant
Mental Healthcare.
WEDNESDAY,APRIL 13, 2016
R Stevens,Out
9:30 a,m,— 11:00 a.m. DISABILITY BOARD MEETING (Rescheduled)
11:30 a.m.-2:00 p.m. HEARINGS EXAMINER
12:00 p.m.—1:00 p.m. C Carter and C Swartz at Mercer Insurance Meeting(EI Agave, Ephrata)
7:00 p.m. —8:30 p.m. C Carter and C Swartz at Health Board Meeting(Public Works Meeting
Room)
THURSDAY,APRIL 14,2016
R Stevens,Out
9:00 a.m.— 10:30 a.m. C Swartz at MACC Board Meeting(Armory Building, Moses Lal<e)
10:00 a.m,—11:30 a.m. C Carter at Warming Center Planning Meeting (Moses Lal<e Community �
Health)
10:00 a.m.—11:00 a.m. "Tentative" POLICY ADVISORY COMMITTEE MEETING (Cancelled)
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Grant County Commissioners Minutes
Week of April 11, 2016
10:30 a.m.—11:30 a.m. C Swartz at LEPC Meeting(Simplot, Moses Lal<e)
1:00 p.m.—5:00 p,m. "Tentative"JUVENILE COURT(Cancelled)
7:00 p.m. —8:00 p.m, C Carter and C Swartz at Grant County Sheriff's Town Hall Meeting
(Larson Sub-Station, Moses Lal<e)
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24,090, in the amounts of$321,331.68, $178,635.14, and
$787,710.85, as recorded on a listing and made available to the Board.
FRIDAY,APRIL 15,2016
R Stevens,Out
1:00 p.m.—5:00 p.m. "Tentative"JUVENILE COURT(Cancelled)
2:00 p.m.—4:00 p.m. C Carter and C Swartz at Moses Lake Policy Chief Dave Ruffin
Retirement Celebration (The Learning Center, Moses Lake)
Signed this /�'� day of�=f ,�, 2016,
BOARD OF COUNTY COMMISSIONERS
f nt ounty, W sh'n n
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Cindy Carte , Chair
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C r�la�n Swartz,Vice air���
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Attest• ,
, Richard Stevens, Member
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Barbara J. V squ�j , C '
Clerk of the Bo��`d ��.
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