HomeMy WebLinkAboutMinutes - BOCC MiNUTEs
GRANT COUNTY BOARD OF COMMISSIONERS
' MONDAY, MARCH 7,2016
IThe Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in
attendance. Commissioner Swartz was out and excused.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strid<ler,ASC Update and Misc. BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 2
through 5, 7, and 10 on the agenda as presented. Item 6 is no longer being signed by the BOCC and item
8 is not ready for signature. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc.
2. Update to Grant County,Washington Policy Number 1500, General Financial Policies, Section
1,503.11.2(d). (Approved)
3. Master Services Agreement between Grant County, by and through Grant Integrated Services,
and BHR Worldwide, Inc, regarding call center services. Term is April 1, 2016 with one year
automatic renewal. (Approved)
4. Grant County Request for Reimbursement No.4 on CDBG Public Services Grant No. 15-62210-
� 005 for the period January 1—January 31, 2016, with the Department of Commerce and
administered through the OIC of Washington, in the amount of$12,642.29. (Approved)
! 5. Grant County Payment Request#2 to Washington State Department of Commerce on
Consolidated Homeless Grant(CHG) No. 16-46108-10, administered through the Grant County
Housing Authority, in the amount of$30,193,98. (Approved)
6. Anticipating: Grant County application to the Washington State Department of
Social & Health Services, Division of Vocational Rehabilitation, by and through Grant Integrated
Services, for supported employment services to individuals with mental illness. The term is July
1, 2016 through June 30, 2018. (Not being signed by BOCC)
7. Services Agreement between Grant County, by and through Grant County Superior Court, and
Mary Jane Castillo, dba Bi-Lingual Services, for the provision of interpreter services for Superior
Court. Term is March 1, 2015 through February 28, 2017. (Approved)
8. BOCC signature on Appointment and Oath of Office of Special peputy Prosecuting Attorney
between Garth Dano, Prosecuting Attorney, and Anthony Menke of Menke Jackson Beyer, LLP
to serve as a Special Deputy Prosecuting Attorney to perform and render legal assistance and
counsel regarding labor law, employment law and personnel matters,and such other matters
and proceedings as required by the Prosecuting Attorney or designee. Term is from final
signature through December 31, 2016. (Not ready for signature)
9. 2016-2017 Professional Services Agreement, Conflict and Overflow Investigator, betwe2n Grant
County and Gary T. Way,doing business as Way Investigations. Term is March 1, 2016 through
December 31, 2016. (Approved)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY 5UBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA.MAY BE ACTED UPON BY THE BOARD.
Page 2 of 7
Grant County Commissioners Minutes
i Week of March 7, 2016
', 9:30 a.m.—9:50 a.m. D Hooper, Planning Department Update
' 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:20 a.m. Adoption— Inventory of County Capitalized Assets per RCW 36.32.210
The Commissioners, pursuant to RCW 36.32.210, on the first Monday of March, filed with the
auditor of the county a statement showing a full and complete inventory of all capitalized assets
for the twelve months period ending December 31St of the preceding year, as prepared by the
Accounting Department. (Approved, Resolution No. 16-018-CC)
12:00 p.m.—1:00 p.m. Elected Official and Department Head Monthly Luncheon
, 2:00 p.m. —2:10 p.m. Open Record Public Hearing, Strategic Infrastructure Program Budget
' Extension (Commissioner Carter to participate via conference call)
The Commissioners held an Open Record Public Hearing to consider a budget extension request
from the Administrative Services Coordinator for the Economic Enhancement Strategic
Infrastructure Program (Fund#113) projects:
• SIP#2015-05: Port of Quincy, l3th Avenue NW Infrastructure Improvements,
$150,000(Grant)and$75,000(Loan)
s SIP#2015-06:City of George, Industrial Park No.5 Street and Infrastructure
Improvements,$100,000(Grant)
�, June Stricl<ler,Administrative Services Coordinator, discussed the projects.
i
Commissioner Stevens moved to close the public comment portion of this hearing.
, Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance,
Commissioner Stevens moved to approve the budget extension as presented. Commissioner
Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing
adjourned. (Approved, Resolution No. 16-019-CC)
2:00 p.m. —3:00 p.m. C Carter at North Central Washington Behavioral Health Organization
Meeting (Columbia Station,Wenatchee)
3:00 p,m.—4:30 p.m. C Carter at Chelan/Douglas Regional Support Network Meeting
(Columbia Station, Wenatchee)
; MISCELLANEOUS ITEMS
� As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW�2.24.080, and those expense reimbursement claims certified by the
' auditing officer as required by RCW 42.24.090, in the amounts of$813,228.70, $182,112.02 and
' $362,348.57, as recorded on a listing and made available to the Board.
'i
, Page 3 of 7
' Grant County Commissioners Minutes
Week of March 7, 2016
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the
March 4, 2016 payroll.
The Chair of the Board was authorized to sign the Bill Watson (Watson FU 354 Short Plat) File#P 15-
0045 Preliminary (Final Review P15-0159); and the Bill Watson (Watson FU 70 Short Plat) File#14-6008,
Final Plat Submission and Reviews.
The Commissioners approved and signed the Grant County Payroll Authorization form for the February
19 and March 4, 2016 payrolls.
TUESDAY, MARCH 8,2016
The session was continued at 10:00 a.m. with Commissioners Carter and Stevens in attendance.
Commissioner Swartz was out and excused.
9:00 a.m,—9:50 a.m. I< Eslinger, Human Resources Update
Items discussed were: Sheriff Support Comp Review Work Group (3/8); HR Office Closed (3/9);
Colonial Life Presentation (3/14); Amy Umburger and Willow Conley PAR's;Therapy Services
��, Manager; Labor Relations Discussion: Association 2016 Medication; Corrections 2016
' Mediation; Deputy Sheriffs 2015 Mediation; Sheriff Support 2016 Comp Work Group; Solid
Waste 2016 Pending Filing Date;Teamster GrIS 2016 first session; District Court Grievance
Request for Arbitration; Holiday Pay Grievances; Sheriff Deputy Arbitration; Special
Counsel/Special Deputy Prosecutor Appointment; GrIS Stipend—Pay Back; Healthcare Reserves
Audit of Benefits Deducted; Youth Services; GrIS Therapy Services; ADA Self-Evaluation; and HR
Strategic Planning.
9:45 a.m.— 10:00 a.m. Z Kennedy, Legislative Session Update—Conference Call
10:00 a.m.—10:20 a.m. G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral
Health Organization
10:30 a.m,—10:50 a.m. R Schneider, Emergency Management Update
11:00 a.m.—11:50 a.m. T Gaines, Central Services Update
Items discussed were:
• Technology Services-VOIP Phones;Terra Scan Update; and Facility Dude for Sheriff.
• Facilities/Central Services—Fairgrounds Sewer Update; Historic Update; Evidence Storage
RFQ;Juvenile Status;Jail Coolers; and Wheeler Facility.
• Interfund Communications—Scan Billing/Postage Billing and Mail Room Move.
Page 4 of 7
Grant County Commissioners Minutes
Week of March 7, 2016
1:30 p.m. —2:20 p,m. J Tincher, Public Works Update
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve item 1 on
the agenda as presented. The motion passed with 2 Commissioners in attendance.,
1. Execution of Contracts for the Herbicide Materials 2016 to Crop Production Services Inc.for the
following Items: 6, 1/3 of 9, 11, %2 of 12, 19, in the amount of$49,559.80 not including sales tax.
(Approved)
1:30 p.m. —1:40 p.m. Bid Opening, Miscellaneous Equipment 2—2016 (Item 16-01 Double
Drum Compactor; Item 16-02 Moldboard Mount Asphalt Cutter; and
Item 16-03 Bulk Oil System)
The following bids were received:
1. Central Machinery Item 16-01 $234,360.00
2. Modern Machinery Co Item 16-01 $269,583.00/$278,502.00
3. NC Machinery Company Item 16-01 $211,423.58
4. Northwest Pump Item 16-03 $4,645.10
5. PacWest Machinery LLC Item 16-01 $233,917.20/$248,652.00
6. Rowand Machinery Item 16-01 $248,128.84
7. Sonsray Machinery Item 16-01 $258,316.56
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to turn over the
bids to Public Works for their review and recommendation. The motion passed with 2
� Commissioners in attendance.
i
2:00 p.m. —2:20 p.m. Open Record Public Hearing, Sunrise Water Association Franchise
The Commissioners held an Open Record Public Hearing to consider a franchise application from
Sunrise Water Association to construct, operate and maintain a water pipeline utility for
carrying water within Highland Drive Right-of-Way from the westerly intersecting point of Lot 1
of Curlew Crest Plat to the east section line of S 18,T 17 N, R 28 E,WM.
Jeff Tincher, Public Works Director, showed a picture of the franchise and stated Public Worl<s
has no objection to this application.
Michael Wyman,Attorney for the Association, discussed this application.
Commissioner Stevens moved to close the public comment portion of this hearing.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the franchise as presented. Commissioner Carter
seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Approved and signed the Order Granting Franchise)
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update
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Grant County Commissioners Minutes
Week of March 7, 2016
3:00 p.m. —3:15 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1
through 9 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense vouchers for approval. (Approved)
2. Commissioners February 15, 2016 Minutes for approval. (Approved)
3. New liquor license application for Cascade Cellars (Sverre Johansen and Regina Smigaj-
Johansen) 2873 Wild Goose Rd NE, Moses Lake, WA 98837,from the Washington State Liquor
and Cannabis Board. (Approved)
' 4. Change of Corporate Officers/Stockholders Liquor Application for Ephrata Raceway Park(Rita
and Michael Witte) 14156 Rd B.3 NW, Ephrata,WA 98823,from the Washington State Liquor
and Cannabis Board. (Approved)
5. Authorization of Canvassing Board Representatives-Auditor's Staff, to act under authority given
in RCW 29A.60 for Laurie Buchanan, Dedra Osborn and Trisha Gibb to act as representatives for
the County; and for Maria Lugar to handle the ballots through the mail room process.
(Approved)
6. Designation of County Commissioner R;^"^�^' c+^„^�� Cindy Carter to serve as the County
Legislative Authority on the Canvassing Board for the Election to be held on April 26, 2016.
(Approved)
7. Recommendation to appoint John Lord and Rodericl< Davis to the Board of Equalization.
(Approved)
8. Request to surplus an I BM Wheelwriter Typewriter,Asset Tag No. 100250, purchased in 1986.
(Approved)
GRANT INTEGRATED SERVICES
9. Request to purchase four vehicles: one Jeep Patriot in the amount of$17,677 plus tax;two
Chevrolet Cruze's in the amount of$17,988 plus tax(each); and one Chevrolet Malibu in the
amount of$23,995.00 plus tax, These vehicles were approved in their 2016 budget and will be
purchased from Bud Clary, Moses Lal<e off of the state contract. (Approved)
6:00 p.m. —7:30 p.m. FAIR ADVISORY COMMITTEE MEETING
6:30 p.m. —8:00 p.m. R Stevens at Friends of the Lower Grand Coulee Meeting (Ephrata City
Hall)
MISCELLANEOUS ITEMS
Personnel Action Recommendation for the salary,wage and/or position changes for Willow Conley,
Building Department.
Page 6 of 7
Grant County Commissioners Minutes
Week of March 7, 2016
WEDNESDAY, MARCH 9, 2016
C Swartz, Out
9:30 a,m.—11:00 a.m. R Stevens, Disability Board Meeting
7:00 p,m.—8:30 p.m. C Carter and R Stevens at Health Board Meeting (Public Works Meeting
Room)
THURSDAY, MARCH 10,2016
C Swartz, Out
9:00 a.m.—10:30 a.m. R Stevens at MACC Board Meeting (Armory Building, Moses Lake)
9:30 a.m.—12:00 p.m. BOARD OF EQUALIZATION HEARINGS
10:30 a.m. —11:30 a.m, R Stevens at LEPC Meeting(Simplot, Moses Lal<e)
1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting (East
Wenatchee Office)
FRIDAY,MARCH 11, 2016
10:30 a.m. —3:00 p.m. C Carter at Grant Integrated Services Contract discussion with North
Central Washington Behavioral Health Organization (Columbia Station,
Wenatchee)
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$279,030.06, as recorded on a listing
and made available to the Board.
The Chair of the Board was authorized to sign the Hintz Land LLC (Hintz FU 33 Short Plat) File#P 16-0040
(Preliminary# P 15-0167).
Page 7 of 7
Grant County Commissioners Minutes
Week of March 7, 2016
Signed this r v��day of���%�d, 2016.
' BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
�,�G��5�
Cindy Carter, Chair
�-�G✓�����?�%�
Caro�Swartz,Vice-Chair
Attes : �``----
,�- ,� Richard Stevens, Member
Barbara J. Vasq z, C
Clerl<of the Board