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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MAY 13, 2013
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m, — 9:00 a.m. Elected Official Roundtable Meeting
9:30 a.m, — 9:50 a.m. J Strickler, ASC Update and Misc. BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1,
2, and 5 through 13 on the ASC Agenda as presented. Items 3 and 4 did not arrive for signature. The
motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration,
(Approved)
2. Interlocal Agreement between Grant County and Big Bend Community College for the
provision of welding services to Grant County through Big Bend educational programs,
Term will be May 6, 2013 through May 6, 2014. (Approved)
3. Anticipating: CenturyLink ISDN PRS or DSS Advanced Rate Plan Agreement for Washington
Special Pricing. (Not ready for signaiure)
4. Anticipating: CenturyLink Private Switch/Automatic Location Identification Service
Agreement. (Not ready for signature)
5. Grant County's Request for Reimbursement #19 on Washington State Department of
Commerce Housing and Essential Needs (HEN) Grant No, 11-46204-511, administered
through the Gran�C County Housing Authority, in the amount of $22,723.63. (Approved)
6. Grant County Payment Request #9 to Washington State Department of Commerce on
Emergency Solutions Grant (ESG) No. 13-46107-008, administered through the Grant County
Housing Authority, in the amount of $6,866.36. (Approved)
7. Grant County Payment Request #16 to Washington State Department of Commerce on
Consolidated Homeless Grant (CHG) No. 12-46108-10, administered through the Grant
County Housing Authority, in the amount of $2,810.12. (Approved)
8. Addendum Amending Software License and Use Agreement between Grant County and
TerraScan, Inc., which assigns and transfers its rights and obligations regarding the
Agreement between Grant County and TerraScan, In, to Manatron, Inc. Grant County
receives a credit in the amount of $14,375,03 as reflected in Exhibit 1 of the Addendum as it
has previously paid this sum pursuant to the original agreement. (Approved)
9. Central Washington Law Enforcement Regional Network (CWLERN) Termination Agreement
between the following Participating Jurisdictions: (This terminates the 1993 Agreement)
(Approved)
a. Benton County
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Grant County Commissioners Mlinutes
Week of May 13, 2013
b. Chelan County
c. Douglas County
d. Grant County
e. I<ittitas County
f. Okanogan County
g. Yakima County
10. Contract Amendment No. 06 to DSHS Contract Number 1163-27300 between the Washington
State Department of Social & Health Services, Aging and Disability Services Administration,
Division of Behavioral Health and Recovery, and Grant County. The amendment decreases
the contract amount by $36,218.00 for a new total maximum contract amount of
$2,130,382.00. (Approved)
11. CDBG Public Services Grant #12-65400-002 Grant County General Program Administration
record for January 1 to June 30, 2013 for $1,500 Grant Administration Fee out of the grant's
Budget Category 21A, General Administration. (Approved)
12. Amendment B to Washington State Military Department Contract No. E12-130 through RCW
38.52.510 / WAC 118-66 Enhanced 911 and Signature Authorization Form. Amendment
increases FY13 funding amounts and changes the contract expiration date from September
15, 2013 to August 15, 2013. (Approved)
13. Amendment to Contract Agreement No. 12MHBG1472(1), Mental Health Services, Mental
Health Block Grant Program between Spokane County, by and between the Spol<ane County
Regional Support Network (SCRSN), a Division of Spokane County Community Services,
Housing, and Community Development Department, and Grant County by and through
Grant Integrated Services. The amendment adds $8,915 in funding. (Approved)
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting (The Commissioners and staff
discussed the Continuation of Operations Plan)
10:30 a.m. —10;45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:20 a.m, Open Record Public Hearing, Legacy Resort at Frenchman Hills
Development Agreement
The Commissioners held an Open Record Public Hearing to consider the adoption of a
Development Agreement by and between Grant County and Legacy Development Company,
LLC, for the Legacy Resort at Frenchman Hills (f/I</a Potholes Golf and RV Resort), pursuant to
RCW 36.70B.170. The property is approx. 267-acres and located in portions of S 17 and 18, T 17
N, R 28 (Parcel Nos. 21-0042-000, 21-0043-005, 21-0044-000).
Damien Hooper, Planning Director, discussed the development agreement for this project.
Pursuant to GCC 25.28 the County can enter into a Development Agreement for this project to
lengthen the duration of the approvals that exist. Staff issued an Administrative Extension to his
PUD approx. 1 year ago and the developer is running close to the end of the 1 year duration that
GC can provide. The only way to extend this project now is to enter into a Development
Agreement with the BOCC.
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�rant �o�nty �ommissioners Minutes
Week of May 13, 2013
This has been reviewed by the staff and the prosecuting attorney office and Staff recommends
approval, Discussion ensued. Development agreement establishes the agreement for 7 years.
Greg Haynes, Director of Development and Operations of Legacy Resort, provided an update on
the project.
Tom Martinez, Vice-president of Legacy Resort, commended Damien Hooper for his support and
efforts with this Development Agreement.
Commissioner Stevens moved to close the public comment portion of the hearing.
Commissioner Swartz seconded and the motion passed unanimously. Commissioner Swartz
moved uphold the recommendation of the Planning Department and approve the Development
Agreement as presented. Commissioner Stevens seconded and the motion passed
unanimously. The hearing adjourned.
(Note: After the hearing was over, it was decided that the Commissioner's Office will receive a
Cashier's Check from Legacy Resort in the amount of $2,250.00 to cover the amount to finish
their water system. This check is being held in the Treasurer's Office.)
(Resolution No. 13-029-CC)
12:00 p.m. —1:00 p.m,
1:00 p.m. —1:20 p.m
1:30 p.m. —1:50 p.m.
2:00 p.m. — 2:50 p.m
3:15 p.m. — 4:00 p.m
MISCELLANEOUS ITEMS
Commissioners at PUD Commissioner Lunch (PUD Office, Ephrata)
C Carter w/ J Gingrich, Fairgrounds Issue
L Grammer, Assessor's Office Update
T Hechler, Human Resources Update
Commissioners at Road Supervisor Meeting (Public Works)
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42,24,090, in the amounts of $1,288,283.01 and $672,128.42, as
recorded on a listing and made available to the Board.
The Commissioners approved and signed the Grant County Payroll Authorization form for the May 10,
2013 payroll.
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$31,483.03.
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Grant County Commissioners Minutes
Week of May 13, 2013
TUESDAY, MAY 14, 2013
The session was continued at 9:30 a.m. with all the Commissioners in attendance.
10:30 a.m. —10:50 a,m
11:00 a.m. —11;20 a.m.
1:00 p,m, — 5:00 p.m
R Schneider, Emergency Management Update
R DeChenne, Facilities and Maintenance Update
C Carter at Grant County Conservation District Project Tour (Best
Western Lake Front Hotel, Moses Lake)
1:30 p.m, — 2:20 p.m. D Pohle, Public Works Update
1. Dedication Awards to Dan Odenrider and Malissa Curran.
(Approved)
2. Execution of Contracts: R-NE Reconstruction awarded to Tommer
Construction of Ephrata, Washington for the bid amount of
$798,333,00. (Approved)
2:30 p.m. — 2:50 p,m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i) Commissioner Swartz called an Executive Session fo order at
2:30 p.m. to go until 2:40 p.m. regarding the REC Litigation. In attendance were Commissioners
Swartz and Stevens, and Lee Pence, Civil Deputy Attorney. Commissioner Swartz closed the
session at 2:40 p.m.
3:00 p.m, — 3:15 p.m. Consent Agenda (Items 1 through 13)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 13 on the Consent Agenda as presented. Item 2 was approved in part: the Commissioners
approved the surplus of the photocopier but not to use it as payment to IES. The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Multi Agency Communications Center request for payment of Batch 01-52 in the amount of
$74,068.54 using Bond Funding. (Approved)
HUMAN RESOURCES
3. Personnel Action Request (PAR) for the salary, wage, and/or position changes for Royer
DeChenne, Facilities and Maintenance. (Approved)
4. Personnel Action Request Recommendation regarding a request from Juvenile Court and
Youth Services to start an employee off at a Step higher than Step 1-3. The Director
recommends approval. (Approved)
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Grant ���nty C�mmissioners Minutes
Week of May 13, 2013 .
5. Personnel Action Request Recommendation regarding a request from the Prosecuting
Attorney's Office for an Exception to the Hiring Freeze to hire 1-Deputy Prosecuting
Attorney I, II, or III due to a recent appointment and need of a replacement. The Director
recommends approval. (Approved)
6, Personnel Action Request Recommendation regarding a request from District Court for an
Exception to the Hiring Freeze to hire 1-Lead Clerk due to a recent resignation. The Director
recommends approval. (Approved)
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
Request to create a new fund #138 titled Building Division, to separately track the receipt
and use of funds obtained via the issuance of building permits. (Approved, Resolution No.
13-030-CC)
TREASURER'S OFFICE
8. Request to transfer the Trial Court Improvement monies from the Law and Justice Fund per
SSB 5454. The amount is $11,901.00. (Approved)
JUVENILE COURT AND YOUTH SERVICES
9. Request to surplus a Sharp ARM 455 photocopier and give it to Independent Electrical
Services as payment for necessary electrical upgrades. (The Commissioners approved the
surplus of the photocopier but not to use it as payment to IES.)
10. Change Order #3 from Independent Electrical Services (IES) in the amount of $1,700.00 for
extra asphalt needed in the Emergency Generator Replacement project. (Appraved)
11. Change Order #2 from Segalini Electric LLC in the amount of $1,241.75 to change out the
Panel C cover, extend 2 circuits and remove exhaust fan and damper, and replace motorized
damper, all for the Emergency Generator Replacement project. (Approved)
GRANT INTEGRATED SERVICES
12. Out of state travel for Kierstin Tate and Wendy Hanover to attend a Middle Management
Academy from June 3— 6, 2013 in Washington, DC. (Approved)
COMMUNITY DEVELOPMENT
13. Request for proclamation proclaiming May as Building Safety Month in Grant County.
(Approved)
MISCELLANEOUS ITEMS
The Commissioners signed the official letter of appointment for Tyson Hill as District Court Judge.
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Grant Coun#y Commissioners Mireu#es
Week of May 13, 2013
WEDNESDAY, MAY 15, 2013
7:00 a.m, — 8:00 a,m,
9:00 a.m, — 9:30 a.m.
9:30 a.m, —12:00 p.m
11:00 a,m, —12:00 p.m
6:00 p.m. — 7:30 p.m
THURSDAY, MAY 16, 2013
C Swartz at Grant County Economic Development Council Meeting
(ATEC, BBCC)
R Stevens, WRCIP Conference Call
TOURISM BOARD MEETING
C Swartz at Grant County EDC Draft Feasibility Study Interview (GC EDC
Office, Moses Lake)
Fair Advisory Committee Meeting (Fairgrounds)
The session was continued at 10:00 a.m. with all the Commissioners in attendance.
9:00 a,m. — 3:00 p.m.
10:00 a.m. —11:00 a.m.
BOARD OF EQUALIZATION HEARINGS
J Moberg, Lane Trial Follow-Up Meeting — Executive Session
(Commissioner Stevens Office)
Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at
10:03 a.m. to go until 10:33 a.m. regarding the Lane v Grant County Litigation. In attendance
were Commissioners Stevens, Carter, Swartz, Tammie Hechler, Frank Andrus, WA Rural County
Insurance Pool, and Jerry Moberg, Moberg and Associates. Commissioner Carter closed the
session at 10:33 a.m,
11:30 a.m. —1:00 p.m
12:00 p.m. —1:00 p.m.
6:00 p.m. — 7:00 p.m
6:30 p.m. — 8:00 p.m.
C Swartz and R Stevens at Grant County Economic Development
Council / Genie Industries Luncheon (ATEC, BBCC)
C Carter at Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting (Samaritan Hospital, Moses Lake)
R Stevens at McKay Healthcare and Rehabilitation Facility Open House
(Soap Lake)
C Swartz at Grant Transit Authority Board Meeting (Moses Lal<e Facility
Office)
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Grant County Commissioners Il�linutes
Week of May 13, 2013
FRIDAY. MAY 17. 2013
8:00 a.m. — 5:00 p.m.
Signed this
A est:
Bar ara J, Vas ez
C rk of the Board
Commissioners on Grant County Road Tour with Public Works
�.- /,�
C day of 2013.
BOARD OF COUNTY OMMISSIONERS
Gr r�t�oun , Was i�gton
Cindy Carter, hair
(.� � C.�C/���
C I nn Swartz
� �-
Richard Stevens