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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD tJF CaMMISSIONERS MONDAY, APRIL 8, 2013 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. Elected Official Roundtable Meeting 9:30 a.m. — 9:50 a.m. J Strickler, ASC Update and Misc. BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 through 8 on the ASC Agenda as presented. The motion passed unanimausly. 1. Passible vouchers for Interfund Communicatians, insurance, and/or grant administration. (Approved) Z. BOCC action on Strategic Infrastructure Program (SIP� Advisory Committee recommendation on SIP #2013-02, Moses Lal<e School District Boys & Girls Club/Park Orchard Elementary School Clubhouse & Community Center request for SIP funding in the amnunt of a $13,772,78 loan and a$32,136.50 grant, far a total af $45,909.28. (The BOCC appraved the SiP Committee's recommendation to deny this funding} 3, BOCC Chair signature on Washington State Department of Commerce Associate Development �rganization Certification/Designation Form, designating the Grant County Economic Development Counci) as its Associate Development Organization (ADO}. (Approved) 4. Grant County's Requesi for Reimbursement #18 on Washington State Department of Commerce Nousing and Essentiai Needs (HEN) Grant No. 11-46204-511, administered through the Grant County Housing Autharity, in the amaunt af $1.6,490.50, (Approvedj 5. Grant Caunty Payrnent Request #8 to Washington State Department of Commerce on Emergency Salutions Grant (ESG} No, 33-46107-OQ8, administered through the Grant County Hausing Autharity, in the amaunt af $5,198A2. (Approved} 6. Grant Caunty Payment Request #15 to Washington State Department of Cammerce on Consolidated Hameless Grant �CHG} No, 12-46108-1Q, administered thraugh the Grant Caunty Nousing Authority, in the amo�ant of $6,655,92, which wi!( correct a$0.1,0 overpayment made to Grant County by Cammerce. {Approved) 7. Professiona) Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court (Adult Fefany Onlyj, Qverflow and Gonflicts, between Grant County and Peter S, Schweda. Term is Aprii 8, 2013 through December 31, 201.4. (Approved} Page 2 of 5 Grant County Commissioners Minutes Week of April 8, 2013 10:00 a.m. —10;15 a.m� 10:30 a.m. —10:45 a.m. 11:00 a.m. —11:50 a.m 12:00 p.m. —1:00 p.m 1:30 p.m. —1:50 p.m. 2:00 p.m. — 2:20 p.m. 3:15 p.m. —4:00 p.m TUESDAY, APRIL 9, 2013 8, Amendment to Departrnent of Social and Health Services (DSHS) Contract No. 1363-73704 with Grant County, by and through Grant Integrated Services (GrIS), for Long-Term Payable. Term is 7/1/13 to 6/30/14.(Approved) Commissioners Office Safety Meeting Citizen Public Comment Period (No public in attendance) V Scharlau, Columbia Basin Development League (CBDL) — Columbia Basin Project Update Commissioners at PUD Commissioner Lunch (PUD Office, Ephrata) L Grammer, Assessor's Office Update (Cancelled) D Nelson, Community Development Discussion on Code Enforcement Cases Commissioners at Road Supervisor Meeting (Public Works) The session was continued at 9:00 a,m. with all Commissioners in attendance. 9:00 a.m. — 9;20 a.m. 9:00 a.m. — 9:30 a.m 10:00 a.m. — 10:50 a.m. 11:00 a.m. — �.1:20 a.m. J Potts, Legislative Update Conference Call R Stevens at WRCIP State Audit Exit Meeting (Canfield) R Schneider, Emergency Management Update AND Grant County Hazard Mitigation Plan Update R DeChenne, Facilities and Maintenance Update 1:30 p.m, —2;20 p.m. D Pohle, Public Works Update 1. Execution of Contracts: (1) Sorting Conveyor for Ephrata Landfill awarded to The C S Bell Co. of Tiffin, Ohio for the bid amount of $12,788.31 including sales tax. (Approved) 2. Authorization to Call for Bids: R-NE Road Reconstruction with a bid opening date of April 30, 2013 at 1:30 p.m. (Approved) Page 3 of 5 Grant County Commissioners Minutes Week of April 8, 2013 2;30 p.m, — 2:50 p.m, D Lee, Prosecuting Attorney's Office Update Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 2:33 p.m. to go until 2:36 p.m. regarding the REC Litigation. In attendance were Commissioners Stevens, Carter, Swartz, D. Angus Lee, Prosecuting Attorney, and Lee Pence, Civil Deputy Attorney, Commissioner Carter closed the session at 2:36 p.m. 3:00 p.m. — 3:15 p.m. Consent Agenda (Items 1 through 13) A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 through 13 on the Consent Agenda as presented. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) 2. Commissioners March 4 and 11, 2013 Minutes for approval. (Approved) 3. Special occasion license applications for Big Bend Community College Foundation, 7662 Chanute St NE, Moses Lake, WA 98837; and Ridge Riders Inc., 2209 Alcan Road NE, Grand Coulee, WA 99133, from the Washington State Liquor Control Board. (Approved) 4. New license application for Sunfire Grill, 23572 Sunserra Loop NW, Ste 2, Quincy, WA 98848, from the Washington State Liquor Control Board. (Approved) 5. Approval of a 3.25% increase to the wage classifications for Public Works, Courthouse, Juvenile, and District Court Bargaining Unit employees, effective January 1, 2013. (Approved) 6. Approval of an additional .25% increase to the wage classifications contained within the Grant County Compensation Plan and Salary Structure for Non-Represented (non- bargaining) employees and Solid Waste Bargaining Unit employees, effective January 1, 2013. (Approved) 7. Approval of a 3.25% increase to the wage classifications for the following employees not contained within the Grant County Compensation Plan and Salary Structure: Grant Integrated Services and Public Defense, effective January 1, 2013. (Approved) S. Approval of a 3.25% increase to the wage classifications for the following the employees contained within the Grant County Compensation Plan and Salary Structure for the Grant Integrated Services — Initial Services Union Bargaining Unit Employees. (Approved) JUVENILE COURT AND YOUTH SERVICES 9. Out of state travel for Garth Kofoed to attend a Detention Manager's Association meeting from April 9-11, 2013 in Vancouver, WA, This requires travel through Oregon. (Approved) 10. Change order for the Electrical Panel C Replacement in the amount of $847.03 to update the AIC Rated breal<ers. (Approved) Page 4 of 5 Grant County Commissioners Minutes Week of April 8, 2013 AUDITOR'S OFFICE — ACCOUNTING OFFICE 11. Request for approval of an amendment to the Veterans' Assistance Fund Policies and Procedures, (Approved) FACILITIES AND MAINTENANCE 12. Scope of Work for the District Court Renovation Project — Architectural and Engineering Services proposal in the amount not to exceed $15.500.00. (Approved) 13. Change order for the District Court Renovation project in the amount of $7,650.00 plus reimbursable expenses due to the need for a revised Conditional Use Permit with the City of Moses Lal<e. (Approved) 5:00 p.m. — 7:00 p.m. 7:00 p.m. —8:00 p.m. MISCELLANEOUS ITEMS SHERIFF'S OFFICE SUPPORT STAFF MEETING C Swartz at Republican Women Dinner (Moses Lake) As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $659,749.22, $1,063,290.37, $159,316.10, and $1,475.28, as recorded on a listing and made available to the Board. WEDNESDAY, APRIL 10. 2013 9:30 a.m. —11:00 a.m 11:30 a.m. — 2:00 p.m. 7:00 p.m. —8:�0 p.m THURSDAY, APRIL 11, 2013 8:30 a.m. — 9:30 a,m. 9:00 a,m. —10:30 a.m. R Stevens, Disability Board Meeting HEARINGS EXAMINER Commissioners at Health Board Meeting (Public Works Meeting Room) Central Safety Committee M2eting (Multi-Purpose Room) C Swartz at MACC Meeting (Armory Bldg, Moses Lake) 9:00 a.m, —10:00 a.m. R Stevens at Lane v Grant County Pre-Trial Meeting (Canfield, Ephrata) Page 5 of 5 Grant County Commissioners Minutes Week of April 8, 2013 10:00 a.m. —11:00 a.m. 11:00 a.m. —12:00 a.m. 12:00 p.m. —1:00 p.m. 1:00 p,m. — 2:00 p.m 4:05 p,m, —4:10 p.m At�est: C Carter at Lane v Grant County Pre-Trial Meeting (Canfield, Ephrata) C Swartz at LEPC Meeting (GTA Building, Moses Lake) Commissioners at Suzi Fode Farewell Lunch (GrIS) C Swartz at Lane v Grant County Pre-Trial Meeting (Canfield, Ephrata) REQUEST FOR QUALIFICATIONS DUE FOR GRANT COUNTY JAIL INTAKE (B001<ING) AREA RENOVATION RFQ's were received from the following companies: 1. 2. 3. 4. 5. 6. 7. Architects Rasmussen Triebelhorn KMB Design Groups, Inc. P.S. Columbia Energy Calvin Jordan Associates MJ Neal Associates/Architects, PLLC The DOH Associates Integrus Architecture, P.S. All RFQ's were turned over to Dan Durand of the Sheriff's Office for review and recommendation. r Signed this �� day of 2013, Ba ba a J. Vasquez Cl�rl<, f the Board BOARD OF COUNTY COMMISSIONERS � � t County, W� ash'ngton Cindy Car er, Chair �;�'�'��=�-�2�� a Ca r n Swa rtz . — Richard Stevens