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Home My WebLink AboutMinutes - BOCCAG�NDA ./U�"�� GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 1, 2013 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m, — 9;15 a.m, L Pence, Personal Property Tax Claim involving Desert Rock Excavation Inc., Federal Court Matter (Conference Call) The Commissioners unanimously approved the $55,135,45 settlement offer on the Desert Rocl< Excavation Inc, Federal Court Matter / Peoples United lawsuit. 9:15 a.m. — 9:50 a.m. J Strickler, ASC Update and Misc. BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 through 7 on the ASC Agenda as presented. The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. Amendment 4 to Washington State Department of Ecology Grant Agreement (Agreement #G1200053); the amendment serves to shift $48,000.00 from the FY14 budget to the FY 13 budget to accommodate portions of the "Restoration Plan" associated with the Shoreline Master Program. (Approved) 3. Grant Integrated Services Landscape and Grounds Maintenance Contract between Grant County, by and through Grant Integrated Services, and Tatum Lawn Care. Term is March 1, 2013 through February 28, 2014. (Approved) 4. Letter of Engagement between Grant County, by and through the Board of County Commissioners, and Patrick Earl for Superior Court Conflicts Cases. (Approved) 5. 2013 Spirituous Liquor Agreement between Grant County, by and through the Grant County Sheriff's Office, and ARAMARK Entertainment, Inc. and Live Nation. Term is April 1, 2013 through December 31, 2013. (Approved) 6, Special Counsel Contract between Grant County and Evans, Craven and Lackie, P.S., for the performance and rendering of legal assistance and advise related to the matter REC Solar Grade Silicon, LLC v. Laure Grammer, Grant County Assessor, Board of Tax Appeals (State of Washington , Formal Docket No, 13-030). Term is March 1, 2013 through September 31, 2014. (Approved) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE t1NY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. t1NY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA. MAY BE ACTED UPON BY THE BOARD Page 2 of 6 Grant County Commissioners Minutes Week of April 1, 2013 Extension of Services Agreement between Grant County, by and through the Fairgrounds, and GSI Water Solutions, Inc. (GSI) for the implementation of GSI's Department of Health approved Groundwater and Effluent Monitoring and Reporting Plan for the Grant County Fairgrounds in Moses Lal<e. Period of Performance is upon completion of the monitoring well drilling project but no later than December 31, 2013. (Approved) 10:00 a.m. —10:15 a,m, 10:30 a.m. —10:45 a.m. Commissioners Office Safety Meeting Citizen Public Comment Period Rich Archer and Brandon Douglas came in to discuss the Sand Scorpions and discussed the history of their group, It was formed in 1990 and they want to preserve the Sand Dunes. They came today to also let the Commissioners I<now of a Monster Truck event they will be holding at the gravel pit area in the Dunes Memorial Day weekend. They are currently working on the insurance needed. This will be a free event: "Monsters in the Dunes" 11:00 a.m. —11:10 a.m. County Paper of Record Award A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to award the County Paper of Record bid to the Columbia Basin Herald in the amount of $2.25 per column inch. The motion passed unanimously. 11:15 a.m. —11:45 a.m. 12:00 p.m. —1:00 p.m 1:10 p.m. —1:50 p.m. 2.00 p,m. — 2:50 p.m 3:00 p.m. — 3:20 p.m 3:30 p.m. — 3:50 p.m MISCELLANEOUS ITEMS R Schneider, Continuity of Government Directive Elected Official and Department Head Luncheon L Allison, Grant Integrated Services Update T Hechler, Human Resources Update D Hooper, Planning Department Update B Vasquez, Clerl< of the Board Update As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $128,710.36 and $219,875.35, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of $27�476.i�. NOTE: ALL TIMES ARE E5TIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD Page 3 of 6 Grant County Commissioners Minutes Week of April 1, 2013 TUESDAY, APRIL 2, 2013 The session was continued at 9:00 a.m. with all the Commissioners in attendance. 9:00 a,m. — 9:20 a.m 10:30 a.m. —10:50 a.m. 1:30 p.m. —2:20 p.m. 2:30 p,m. —2:50 p,m, 3:00 p.m. —3:15 p.m Department Head Review L Stoltman, Conservation District Update D Pohle, Public Works Update Execution of Contracts: (1) Sorting Conveyor for Ephrata Landfill awarded to The C S Bell Co. of Tiffin, Ohio for the bid amount of $12,788.31 including sales tax, (Not ready for signature) D Lee, Prosecuting Attorney's Office Update (Cancelled) Consent Agenda (Items 1 through 14) COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) 2, Commissioners February 25, 2013 Minutes for approval. (Approved) 3. Special occasion license application for Quincy Valley Tourism Association, PO Box 668, Quincy, WA 98848, from the Washington State Liquor Control Board, (Approved) 4. Request for proclamation from the Family Readiness Group Volunteers for the 11615t Transportation Company in Ephrata to proclaim April 12, 2013 as "Purple up for Military Kids" day in recognition of Military Children during the month of the Military Child and ask the citizens to join in honor these children by wearing purple on this day. (Approved) GRANT INTEGRATED SERVICES — NEW HOPE DOMESTIC VIOLENCE AND SEXUAL ASSAULT SERVICES 5. Request for proclamation from New Hope Domestic Violence and Sexual Assault to proclaim April as Sexual Assault Awareness Month. (Approved) SHERIFF'S OFFICE 6. Request to purchase a Crash Data Retrieval Unit in the amount not to exceed $2,865.00 as previously approved in their Capital Outlay budget. (Approved) 7. Request to purchase 10 Tasers and associated cartridges and DPM's (Power Supply) in the amount not to exceed $11,600.00 as previously approved in their Capital Outlay budget.(Approved) 8. Request to purchase 150 new inmate jail mattresses in the amount not to exceed $20,575,00 as previously approved in their Capital Outlay budget. (Approved) NOTE: ALL TIMES ARE ESTIMATES TO ASSI5T IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSIN�SS OF TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD Page 4 of 6 Grant County Commissioners Minutes Week of April 1, 2013 9. Request to purchase a new Transportation Insert (with camera system) to be installed in their Corrections transport van in the amount not to exceed $21,100.00 as previously approved in their Capital Outlay budget. (Approved) HUMAN RESOURCES 10. Personnel Action Request Recommendation regarding a request from Grant Integrated Services to eliminate the Supported Employment Specialist position and create an Employment Specialist I, Employment Specialist II and Employment Specialist III position; and to Re-evaluate and Re-band the Benefits Specialist position. The Director recommends approval. (Approved) 11. Personnel Action Request Recommendation regarding a request from the Department of Public Defense for an exception to the hiring freeze to hire 1 Legal Secretary I position. The Director recommends approval. (Approved) PLANNING DEPARTMENT 12. Out of state travel request for Elisabeth Lauver (GIS) to attend a ESRI Holistic Testing event from April 15 -18, 2013 in Ontario, CA. (Approved) EMER�ENCY MANAGEMENT 13, Request for approval to use $21,000.000 of Homeland Security grant funds dedicated to the FFY10 Homeland Security Grant Project #5205 for the purchase of security gate located on the Grant County Fairgrounds. Emergency Management received two bids. The original award request from the March 26, 2013 Consent Agenda was denied due to a conflict of interest. They are now requesting to award the bid to the second bidder, J&K Electric, in the amount of $32,900,00, The additional remaining funds will be supplied by the Grant County Fairgrounds bond money, $11,900.00. (This request is being withdrawn) FAIRGROUNDS 14, Request to have a new septic system installed at Building #4, The Fair Office, in the amount of $8,416.20 using Central Washington Excavating for the project. (Approved) 3:30 p.m. —4:20 p.m. J Gingrich, Fairgrounds Update MISCELLANEOUS ITEMS The Commissioners approved and signed the Grant County Payroll Authorization form for the March 25, 2013 payroll. The County received a Tort Claim from Century Lin� and it was tendered to the Washington Rural Counties Insurance Pool for defense. NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CI-IANGED SUBJECT TO THE BUSINESS OF TH E DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD Page 5 of 6 Grant County Commissioners Minutes Weel< of Aprii 1, 2013 WEDNESDAY. APRIL 3, 2013 The session was continued at 11:00 a.m. with all the Commissioners in attendance. 7:00 a.m. — 8:00 a.m. 10:00 a,m. —10:30 a.m. 11:00 a.m. —11:20 a.m, 6:00 p.m. —8:00 p.m 6:00 p.m, —7:30 p,m. THURSDAY, APRIL 4, 2013 8:00 a.m. — 3;00 p,m. 9:00 a.m. —12:00 p.m. 1:00 p.m. —5;00 p.m. 1:30 p.m. —3:30 p.m. C Swartz at Moses Lake Chamber Response Team Meeting (Moses Lake Chamber Office) R Stevens at WRCIP State Auditor Exit Conference (Canfield Legal Office) Capt. Campbell, National Guard 11615t Transportation Company Update C Swartz at Legislative Steering Committee Meeting (WSAC Office, Olympia) PLANNING COMMISSION C Swartz at Legislative Steering Committee Meeting (John A Cherberg Bldg, Conf Rm A/B/C, Olympia) CURRENT USE ADVISORY COMMITTEE TREASURER'S OFFICE INTERVIEWS C Carter at Area Aging/Council of Governments Meeting (E Wenatchee Office) (Cancelled) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECI' PLACED ON THE AGENDA REGARDLESS O,F HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD Page 6 of 6 Grant County Commissioners Minutes Week of April 1, 2013 FRIDAY, APRIL 5, 2013 9:00 a.m. — 9:30 a.m, T Hechler and J Taylor, Human Resources and Accounting Budget Update 10:00 a.m. —11:00 a.m. L Pence, Revenue Sharing Agreement Discussion Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 10:10 a.m. to go until 10:15 a.m. regarding the Potential Litigation. In attendance were Commissioners Stevens, Carter, Swartz, Lee Perlce, Civil Deputy Attorney, Darryl Pheasant, Treasurer, and Laure Grammer, Assessor, The session was then continued to 10:17 a.m. Commissioner Carter closed the session at 10:17 a.m. IViISCELLANEOUS ITEMS The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for April 5, 2013 payroll. � Signed this �2h day of _�� 2013. At�"est: Barb ra J. Vasqu Cler of the Boar BOARD OF COUNTY COMMISSIONERS nt County, W�a�,�hin Cindy Car�t�r, Chair Caro n Swartz, Vic Chair � M ��--_.._...,_ . 1 Richard Stevens NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF TH E DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGAkDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD