HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT C4UNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 25, 2013
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Swartz and Stevens in
attendance, Commissioner Carter was out and excused.
8:30 a.m. — 9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m. — 9;50 a.m. J Strickler, ASC Update and Misc. BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 10 on the ASC Agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
2. Contract Amendment: Mental Health Services Program between Spol<ane County, by and
between the Spokane Regional Support Network, a Division of Spokane County Community
Services, Housing, and Community Development Department and Grant County, by and
through Grant Integrated Services. The amendment start date is 04/01/13 and end date is
09/30/13. Amendment incorporates Section 1(Term of Agreement) and Section 7
(Funding). (Approved)
3. Grant County Request for Reimbursement No. 10 on CDBG Public Services Grant No. 12-
65400-002 with the Department of Commerce and administered through the OIC of
Washington, in the amount of $11,157.07. (Approved)
4. Letter of Engagement between Grant County, by and through the Board of County
Commissioners, and Paulette Burgess for Superior Court Conflicts Cases. (Approved)
5. Anticipating: Letter of Engagement between Grant County, by and through the Board of
County Commissioners, and Patrick Earl for Superior Court Conflicts Cases. (Did not arrive
for signature)
6. Anticipating: Letter of Engagement between Grant County, by and through the Board of
County Commissioners, and Tyson Lang for Superior Court Conflicts Cases. (Did not arriue
for signature)
7. Anticipating: Letter of Engagement between Grant County, by and through the Board of
County Commissioners, and Bradley Thonney for Superior Court Conflicts Cases. (Did not
arrive for signature)
8. Anticipating: Letter of Engagement between Grant County, by and through the Board of
County Commissioners, and Devra Sigle-Hermosilla for Superior Court Conflicts Cases. (Did
not arrive for si�nature)
9. Anticipating: Professional Services Agreement for Legal Representation of Indigent
Individuals in Grant County Superior Court (Adult Felony Only) Overflow/Conflicts
Contractor, between Grant County and Dovie Sigle. Term is March 25, 2013 through
December 31, 2014. (Did not arrive for signature)
Page 2 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
10. County Program Agreement between the Washington State Department of Social & Health
Services (DSHS) and Grant County, by and through Grant Integrated Services, entitled "Let's
Draw the Line". This is a$2,000,00 grant with a start date of 03/12/13 and end date of
05/31/13.(Approved)
10:00 a.m. —10:15 a.m.
10:30 a.m. — 10:45 a.m.
Commissioners Office Safety Meeting
Citizen Public Comment Period
Tim Mandelas from Moses Lake came today to discuss an incident that happened to him and
how he was a victim of a crime and treated unfairly by the Sheriff's Office and the Prosecuting
Attorney's Office. The Commissioners stated they will discuss this with the Prosecuting Attorney
Tuesday at his weekly update,
11:00 a.m. —11:50 a,m.
1:30 p.m. —1:50 p.m.
Budget and Finance Update
Bid Opening, County Paper of Record
The following bids were received:
1, Grant County Journal $5.90 per column inch
2, Columbia Basin Herald $2,25 per column inch
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to take this
information under advisement and pursuant to RCW 36.72.075, at its first April meeting, the
county legislative authority shall let a contract to a legal newspaper qualified under this section
to serve as the official county newspaper for the term of one year beginning the first day of July
following. This meeting is scheduled for April 1, 2013 at 11:00 a.m. The motion passed with 2
Commissioners in attendance.
2:00 p.m. — 2:50 p.m.
3:00 p.m. — 3:20 p.m.
T Hechler, Human Resources Update
Open Record Public Hearing, CDBG Public Services Grant 2013
Application and 2012 Close out
The Commissioners held an Open Record Public Hearing to review community development and
housing needs, inform citizens of the availability of funds and eligible uses of the state
Community Development Block Grant (CDBG) funds, and receive commends on proposed
activities, particularly from low and moderate income persons and persons residing in the Grant,
Adams, and Lincoln County areas. $127,253.00 will be available to Opportunities
Industrialization Center of Washington (OIC of WA) to fund public service activities that
principally benefit low and moderate income persons.This hearing is to also close out 2012
CDBG grant 12-65400-002.
June Strickler, Administrative Services Coordinator, discussed the proposed and notified the
Commissioners that all hand outs are available in English and Spanish and that a Spanish
interpreter is here to assist if necessary,
Page 3 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
Available handouts: (1) Community Development Block Grant Program description, (2) Federal
Regulations 24 CFR 570.486(a), (3) Public Participation Plan (PPP), and a(4) Grant County's
adopted CDBG Grievance Procedure form (an attachment to the PPP). Ms. Strickler has a
resolution for signature with certifications of compliance for CDBG public services grant only.
Candi Jaeger discussed the 2012 Energy Assistance Program and the Prosperity Center. She also
stated that their programs are looking to outreach other areas (other than Moses Lake) for the
upcoming 2013 year.
Commissioner Stevens moved to close the public comment portion of the hearing,
Commissioner Swartz seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Stevens moved to approve the 2012 Grant Closeout as presented. Commissioner
Swartz seconded and the motion passed with 2 Commissioners in attendance. Commissioner
Stevens moved to approve the 2013 Grant Application in the amount of $127,253.00 as
presented. Commissioner Swartz seconded and the motion passed with 2 Commissioners in
attendance, The hearing adjourned. (Resolution No. 13-022-CC)
3:30 p.m. — 3:40 p.m. Open Record Public Hearing, Strategic Infrastructure Program Budget
Extension
Open Record Public Hearing regarding a budget extension request from the Administrative
Services Coordinator in the amount of $749,000.00 for Strategic Infrastructure Projects as listed
below:
Project AmountlT pe Transfer to:
SIP #2012-07: City of Moses Lake, Utility $ 100,000 Grant 113155-00-9974-538052000
Infrastructure for Project Jackson (Grant)
$ 60,000 Loan 113155-00-9974-538052001
Loan
SIP #2012-08: Port of Coulee City (GC Port District $ 70,000 Grant 113155-00-9975-572752000
#4), Coulee City Marina Boat Dock Expansion (Grant)
$ 30,000 Loan 113155-00-9975-572752001
Loan
SIP #2012-09: Port of Grand Coulee (GC Port $ 7,500 Grant 113155-00-9905-576652001
District #7 , Banks Lake Golf Course RV Sites
SIP #2012-10: City of Soap Lake, Soap Lake Main $ 56,500 Grant 113155-00-9976-595352000
Avenue Improvement Project (Grant)
$ 2�,000 Loan 113155-00-9976-595352001
Loan
SIP #2013-01: City of Warden, (Emergency) Water $ 400,000 Grant 113155-00-9977-538052000 (Grant)
S stem Im rovement, Phase 2
' T07AL , .. . ' $ 7'4, ;000,'00 . '
Commissioner Stevens moved to close the public comment portion of the hearing. Commissioner
Swartz seconded and the motion passed with 2 Commissioners in attendance. Commissioner Stevens
moved to approve the budget extension as presented. Commissioner Swartz seconded and the motion
passed with 2 Commissioners in attendance. The hearing adjourned, (Resolution No. 13-023-CC)
4:00 p.m. — 4:30 p.m. Department Head Review
Page 4 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $734,842.46, $158,112.74,
$659,881,12, and $129.53, as recorded on a listing and made available to the Board,
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for March
22, 2013 payroll.
TUESDAY, MARCH 26, 2013
The session was continued at 9:00 a.m. with all Commissioners in attendance.
J:00 a.m. — 9:30 a.m.
9:30 a.m. — 9:50 a.m.
10:00 a.m. —10:30 a.m
11:00 a.m, —11:20 a.m.
11:30 a.m, —12:00 p.m.
1:30 p.m. — 2:20 p.m.
J Potts, Legislative Update Conference Call
C Price, WSU extension Master Gardner Position Discussion
Department Head Review
W Swanson, Juvenile Court and Youth Services Update
Dispute Resolution Center Update
D Pohle, Public Works Update
1. Execution of Contracts: (1) Sorting Conveyor for Ephrata Landfill awarded to The C S Bell Co.
of Tiffin, Ohio for the bid amount of $12,788.31 including sales tax. (Not ready for
signature)
2. 2012 Annual Certification to the Washington State County Road Administration Board.
(Approved)
3. Authorization to Call for Bids: Landfill Glass Pulverizer Concrete Pad with a bid opening date
of April 16, 2013 at 1;30 pm. (Approved)
2:30 p,m. — 2:50 p.m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30,110(1)(i) Commissioner Carter called an Executive Session to order at
2:30 p.m, to go until 2:50 p.m. regarding Potential Litigation — Tax Liens. In attendance were
Commissioners Stevens, Carter, Swartz, and Lee Pence, Civil Deputy Prosecuting Attorney. The
session was then continued to 3:00 p.m. then continued again until 3:10 p.m. Commissioner
Carter closed the session at 3:10 p.m.
Page 5 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
3:00 p.m, — 3;15 p,m. Consent Agenda (Items 1 through 8)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers, (Approved)
2. New license application for CI Midway Shell, 16010 Rd. 1 NW, Quincy, Washington, 98848,
from the Washington State Liquor Control Board, (Approved)
PROSECUTING ATTORNEY'S OFFICE
3. Recommendation by District Court Districting Committee to approve the amended 2013
districting plan. (Approved)
HUMAN RESOURCES
4. Personnel Action Request Recommendation regarding a request from District Court for an
exception to the hiring freeze to hire a Deputy Clerk II due to a recent resignation. The
Director recommends approval. (Approved)
5. Personnel Action Request Recommendation regarding request to re-organize the
Department of Community Development. (Approved were the following:
a. Remove Planning from the Supervision and Budget of the Department of
Community Development
b. Create a Planning Department
c. Remove GIS Division from the Supervision of the Department of Community
Development
d. Re-name the Planning Manager to Planning Director
e. Planning Director will supervise the GIS Division
f. Director of Community Development will supervise the Code Enforcement Division
g. Split the Salary of the Code Enforcement Officer (60% Planning, 40% Building)
h. Split the Salary of the Secretary/Receptionist (80% Building, 20% Planning)
GRANT INTEGRATED SERVICES
6. Request for authorization to purchase two (2) replacement workstations at approximately
$900 each and purchase five (5) replaeemen� moni�tors at approximately $150 each, These
items are routine replacement and one of the workstations to be replaced is now broken.
There are sufficient funds budgeted for these items. (Approved)
CORONERS OFFICE
7, Request for out of state travel for Craig Morrison to attend the Annual International
Association of Coroners and Medical Examiners Training in Las Vegas, Nevada, June 23 — 29,
2013. This is required for accreditation of the coroner's office. (Approved)
Page 6 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
EMERGENCY MANAGEMENT
Request for approval to use $21,000.000 of Homeland Security grant funds dedicated to the
FFY10 Homeland Security Grant Project #5205 for the purchase of security gate located on
the Grant County Fairgrounds. These funds must be spent by June 30, 2013. Emergency
Management has received two bids and request bid be awarded to J&M Electric of Moses
Lake. Total amount of $34,712.51 including tax. The additional remaining funds will be
supplied by the Grant County Fairgrounds bond money, $13,712.51. (Denied due to a
conflict of interest)
3:30 p.m. —4:30 p,m.
MISCELLANEOUS ITEMS
P Harris, Veterans Advisory Board Presentation for Service Officer
Position
The Chair of the Board was authorized to sign the Harold Lewis (Lewis Farm Unit 84 Short Plat) File #12-
5747-01, Final Plat Submission and Review.
WEDNESDAY, MARCH 27, 2013
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:20 a.m
9:30 a.m. — 9:50 a.m.
10:00 a.m, —10:20 a.m,
10:30 a.m. —10:50 a.m.
11:00 a.m, —11:20 a.m.
11:30 a.m, —12:00 p.m.
1:00 p.m. — 3:00 p,m.
B Hill, Public Defense Update
S Kozer, Public Defense Update
G Baker, Technology Services Update
T Jones, Sheriff's Office Update
K Allen, Clerk's Office Update
C Carter, Finance Committee Meeting
C Swartz at PCC Rail Authority Meeting (Davenport)
2:30 p.m. — 5:00 p.m. DISTRICT COURT JUDGE CANDIDATE REVIEW COMMITfEE
Page 7 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
THURSDAY, MARCH 28. 2013
R Stevens at Transportation Improvement Board (TIB) Meeting (Olympia)
8:00 a.m. — 9:30 A.m.
9:30 a,m.-4:00 p.m.
10:00 a.m. —11:30 a.m.
6:00 p.m. — 8;00 p.m
FRIDAY, MARCH 29, 2013
ASSESSOR'S OFFICE STAFF MEETING
BOARD OF EQUALIZATION HEARINGS
C Carter at Homeless Task Force Meeting (Cancelled)
R Stevens at GWMA Administrative Board Meeting (Othello City Hall)
R Stevens at Transportation Improvement Board (TIB) Meeting (Olympia)
9:00 a.m. — 3:30 p.m
11:00 a.m. — 3:00 p.m.
5:30 p.m. — 9:00 p.m.
SATURDAY, MARCH 30, 2013
2:00 p.m. — 5:00 p.m.
BOARD OF EQUALIZATION HEARINGS
R Stevens at EW COG Meeting (Lincoln County Courthouse, Davenport)
(Unable to attend)
C Swartz at Grant County EDC 2013 Annual Banquet (ATEC, BBCC)
C Carter at Washington DOT Meeting regarding Roundabout in Mattawa
(Desert Aire) (Unable to attend)
Page 8 of 8
Grant County Commissioners Minutes
Week of March 25, 2013
.
Signed this `�'� day of 2013.
BOARD OF COUNTY COMMISSIONERS
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Cindy Cart r, Chair
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Car nn Swartz
Richard Stevens