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Home My WebLink AboutMinutes - BOCC MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY,FEBRUARY 22, 2016 The Grant County Commissioners session began at 8:30 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Swartz was out and excused. 8:30 a,m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 3 through 5 on the agenda as presented. Item 2 did not arrive for signature. The motion passed with 2 Commissioners in attendance. 1. Possible vouchers for Interfund Communications, insurance, legal services, grant administration, etc. 2. Anticipating: Memorandum of Understanding, School Resource Officer(SRO), Wahluke School District No, 73, between Grant County, by and through the Grant County Sheriff's Office, and the Wahlul<e School District. Term is from date of final signature to the end of the 2019 school year. (Did not arrive for signature) 3. Resolution No. 16-015-CC in Re: Intergovernmental Cooperation Agreement between Grant County and Asotin County(ASC Action Item #4, below). (Approved) 4. Intergovernmental Cooperation Agreement between Grant County and Asotin County for inter overnmental dis osition of ro ert and urchasin Term is Februar 22 2016 to until — g p p p Y p �• Y , terminated by either party. (Approved) 5. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court(Adult Felony Only), Conflicts/Overflow Contractor, between Grant County and N. Smith Hagopian. Term is January 1m, 2016 through December 31, 2017, (Approved) 9:�0 a.m.—9:50 a.m. D Nelson, Building Department and Fire Marshal's Office Update (Cancelled) 10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting 10:30 a.m,—10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a.m,—11;50 a.m. Budget and Finance Update Page 2 of 5 Grant County Commissioners Minutes Week of February 22, 2016 2:00 p.m.-2:50 p.m. I< Eslinger, Human Resources Update Items discussed were: GrIS Teamster Negotiations (2/23); Associations Negotiations (2/25); Memos regarding Comp Banding for Accounting Deputy and Permit Technician; Association 2016;Teamsters GrIS 2016 (Initial);Teamster GrIS Reopeners 2-16 (CSS;Therapy); Licensing and Recording Deputy-Reclassification; Building Secretary-Reclassification; Association Member Audit; Holiday Pay; Deputy Prosecutors and Public Defenders;Youth Services; and GrIS- Therapy Services. 3:00 p.m.-3:50 p.m. D Dean, Bureau of Land Management-Vantage to Pomona Transmission Line Update Meeting 1'UESDAY,FEBRUARY 23, 2016 The session was continued at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m.-9:20 a.m. C Opheikens, Columbia Basin Dispute Resolution Center Annual Report The CBDRC submitted their annual report. 9:45 a.m.- 10:00 a.m. Z Kennedy, Legislative Session Update 10:00 a.m.-11:00 a.m, C Carter,Spol<ane County Regional Support Network (SCRSN)-Closeout Discussion Conference Call - - - - 11:00 a.m,-11:20 a.m, W Swanson,Juvenile Court and Youth Services Update 11.:30 a.m.-11:50 a.m. G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral Health Organization-Conference Call 12:00 p.m.-1:00 p.m, Commissioners at PUD Commissioner Luncheon (PUD Office, Ephrata) 1:00 p.m. -5:00 p.m. C Swartz, Out 1:30 p.m.-2:20 p.m. J Tincher, Public Works Update A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1 through 4 on the agenda as presented, Item 5 was not ready for signature. The motion passed with 2 Commissioners in attendance. 1. Execution of Contracts for the Sheriff Motorcycles purchase with XPR LLC, dba Experience Powersports in the amount of$57,346.00. (Approved) Page 3 of 5 Grant County Commissioners Minutes Week of February 22, 2016 2. Award Recommendation: 2016 Crushing and S�tockpiling(The Director recommends not awarding this project due to high price bid received,and only 1 bidder responded. He recommends advertising this project in hopes that more bidders will respond,Approved) 3. Authorization to Call for Bids: 2016 Crushing and Stockpiling with a bid opening date of March 15, 2016 at 1:30 pm. (Approved) 4. Request to Purchase High Molecular Weight Methacrylate (HMWM)through an Extended Purchase Option (220 gallons of HMWM)from I<wil<Bond Polymers, LLC in the amount of $9,240.00 not including shipping or sales tax. This material will be used for the ongoing Bridge Decl<Sealing Program. (Approved) 5. Execution of Contracts for the Herbicide Materials 2016: Items 6, 1/3 of 9, 11, %Z of 12, 19, — Furnish and deliver Herbicide Materials F.0,6. Grant County WA to Crop Production Services Inc. to furnish and deliver the listed items in the amount of$49,559.80 not including sales tax. (Not ready for signature) 2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 5) A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 1 through 5 on the agenda as presented. Item 3 is being amended per the below correction.The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioner's Office and Public Defense Vouchers, (Approved) 2. From the Grant County Finance Committee, recommendations to approve the following: - (Approved) a. Lower the registered warrant percentage rate from 4.5%to 3.5% b. Increase the maximum debt limit of Mcl<ay Healthcare (Hospital District#4)to 1.5 million c. Increase the maximum debt limit of Quincy Valley Medical Center(Hospital District#3) to 3.6 million then bring them back down to 3 million by the end of 2016. 3. Reappointment letters for the following members of the Grant County Mosquito Control District#2: Diane Canady, Carl Russell. Mosquito Control District#3; Bruce Geer,Tom Hennigh, and Kevin Goetz. (Approved) 4. New marijuana license application for Emerald Sea of Green (Karen and Richard Clark) 23097 Baird Springs Rd, Quincy, WA 98848 (Producer Tier 3 and Processor)from the Washington State Liquor and Cannabis Board. (Approved) ASSESSOR'S OFFICE 5. Request to purchase a Sharp MX 2615N Black/White/Color copier from Business Interiors in the amount of$4,401.25 (excluding sales tax). This was approved in their 2016 Capital Expenditures budget. They also request to surplus their old MX-M283N copier and return to Business Interiors for a $1,200.00 trade-in on their new copier. (Approved) Page 4 of 5 Grant County Commissioners Minutes Week of February 22, 2016 3:30 p.m.—4:20 p.m. B Adame, Fairgrounds Update (C Carter via conference call) 3:30 p.m.—5:00 p.m. C Carter, Out MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$631,122.54, as recorded on a listing and made available to the Board. WEDNESDAY, FEBRUARY 24,2016 The session was continued at 9:30 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Swartz was out and excused. 8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(Public Works Meeting Room) 9:30 a.m. -9:50 a.m. B Hill, Public Defense Update 11:00 a.m.—11:20 a.m. K Allen, Clerk's Office Update 11:30 a.m.—12:00 p.m. C Carter, Finance Committee Meeting Items discussed were: Approval of prior meeting minutes (1/27/16); Investment activity—purchases and maturities; registered warrant balances review; Revenues comparisons for prior month or year ago. MISCELLANEOUS ITEMS As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$14,428.40, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of $5,102.14. Page 5 of 5 Granti County Commissioners Minutes Week of February 22, 2016 THURSDAY, FEBRUARY 25,2016 8:00 a.m.-3:00 p.m. C Carter at Columbia Generaiion Station Exercise- Rehearsal (Emergency Management Coordination Center, Moses Lake) 9:30 a.m.-2:�0 p.m. BOARD OF EQUALIZATION HEARINGS 10:00 a.m.-1:00 p.m. R Stevens at Commissioners Columbia River Policy Advisory Group Meeting (Best Western Lake Front Hotel, Moses Lal<e) 10:00 a.m.-1:00 p.m. C Carter at Homeless Task Force Meeting (Moses Lake Community Health Center) FRIDAY, FEBRUARY 26,2016 1:30 p.m.-3:30 p.m. C Swartz, Legislative Steering Committee Conference Call/Webinar SATURDAY, FEBRUARY 27,2016 5:00 p.m.-8:00 p.m. Commissioners at Republican Party-Lincoln Day Dinner(Pillar Rock Grill, Moses Lake) - - - - Signed this�day of �, 2016. BOARD OF COUNTY COMMISSIONERS Grant County, Washington ��.:� C..,�.,�� c9� Cindy Carter, Chair � Carol nn Swartz, Vic -Chair �-�St: ,,- -,. _--__ _ .�-� 'f� ;. ,,-� " ,f� Richard Stevens, Member ,r '�' �<�, -�--' �"� - i !' � ��,,.. � B rb a J.Vasquez, (� C ,,,�'� ler of the Board