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Home My WebLink AboutMinutes - BOCC M I N UTES GRANT COUNTY BOARD OF COMMISSIONERS - MONDAY, FEBRUARY 15.2016 Presidents Day Holiday, Courthouse Closed TUESDAY, FEBRUARY 16,2016 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 2 through 11 on the agenda as presented. Item 2 was not ready for signature.The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration, etc. 2. Anticipating: Memorandum of Understanding,School Resource Officer(SRO),Wahluke School , District No. 73, between Grant County, by and through the Grant County Sheriff's Office, and the Wahluke School District, Term is from date of final signature to the end of the 2019 school year. (Not ready for signature) 3. $150,000 payment to Port of Moses Lake for Industrial Waste Water Treatment Facility at the Port of Moses Lake (pursuant to Resolution No.99-47-CC for twenty-year period of January 1, 1999 to January 1, 2019); payment is made through Economic Enhancement Rural County account#133184.00.9931.535904907. (Approved) 4. $50,000 payment to Port of Moses Lake for Interlocal Industrial Process Water Systems Agreement between Port of Moses Lake and Grant County(comprised of annual payments of $50,000 for twenty-year period: January 1, 1999 to January 1, 2019); payment is made through Economic Enhancement Rural County account#133184.00.9931.531105110. (Approved) 5. SCRBHO Agreement(Spokane Coun�Cy Regional Behavioral Health Organization (SCRBHO), a division of Spokane County Community Services Housing and Community Development ' Department), Agreement No. 16MH1875, with Grant County, by and through Grant Integrated Services. Term is April 1, 2016 through June 30, 2016. (Approved) ' 6. Resolution No. 16-014-CC in Re: Intergovernmental Cooperation Agreement (Interlocal Agreement) between Grant County and the Grant County Conservation District(ASC Action Item #7, below). (Approved) 7. Intergovernmental Cooperation Agreement (Interlocal Agreement) between Grant County and the Grant County Conservation District for the Voluntary Stewardship Program, Term is January 14, 2016 to approximately October of 2019. (Approved) , Page 2 of 6 Grant County Commissioners Minutes Week of February 15, 2016 8. Washington State Department of Archaeology and Historic Preservation Grant#FY16-90006-001 with Grant County, by and through Facilities & Maintenance,for the County Courthouse Exterior Rehabilitation Project. Term is January 1, 2016 through June 30, 2017. (Approved) 9. Update to Grant County, Washington Policy No, 1500, formerly known as Capital Outlay/Purchasing Thresholds,to Policy No, 1500, General Financial Policies. Effective date is anticipated as February 16, 2016. (Approved) 10, Update to Grant County, Washington Policy No. 1600, Other County Operations/Procedures. Effective date is anticipated as February 16, 2016. (Approved) 11. Update to Grant County,Washington Policy No. 1100, Health, Safety&Security. Effective date is February 16, 2016. (Approved) 9:30 a.m,—9:50 a.m. M Mcl<night,Assessor's Office Update 10:00 a.m.—10:30 a.m. C Carter at Canvassing Board Precertification of Election (Elections Department) 10:�0 a.m.—11:20 a.m. K Eslinger, Human Resources Update Items discussed were: Meeting with Therapist Union (2/17); Labor Relations: Association 2016 (2/19); Corrections 2016—Filed for Mediation; Deputy Sheriff's 2015 (2/11); Sheriff Support 2016—Comp Workgroup; Solid Waste 2016—2016 Comp Adjustments;Teamster GrIS 2016 (2/23); Teamster Dues for Part-Time Employees; and Performance Evaluation Process for Direct Reports. 11:30 a.m.—12:00 p,m. G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral Health Organization 1:00 p.m.— 1:20 p.m. S Wellein, Mcl<ay/Hospital District#4 Financial Update 1:30 p.m,—2:20 p,m. J Tincher, Public Works Update A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1 through 3,and 5 through 8 on the agenda as presented. Item 4 was not ready for signature. The motion passed unanimously. 1. Authorization to Call for Bids: Misc. Equipment 2-2016 with a Bid Opening Date of March 8, 2016 at 1:30 pm. (Approved) 2. Execution of Contract(s): Herbicide Materials 2016 for Items 4,8, 10, 13, 18— Furnish and deliver Herbicide Materials in the amount of$3,035.62 (not including sales tax) to Wilbur-Ellis Company through a Washington State Department of Enterprise Services Contract. (Approved) 3. Execution of Contracts: Misc. Equipment 1-2016 for Item No. 16-01 Furnish and deliver one (1) 3,600 Gallon Skid Tank for water in the amount of$21,602.66 (including tax)to Superior Steel Products, Inc. (Approved) 4. Execution of Contracts for the Sheriff Motorcycles purchase with XPR LLC, dba Experience Powersports in the amount of$57,346.00, (Not ready for signature) , Page 3 of 6 Grant County Commissioners Mmutes Week of February 15, 2016 5. Quote Award: Various Shap Equipment/Awarded to Ephrata Auto Parts af Ephrata, WA to Furnish and Deliver(1) 55 ton capacity heavy duty shop press, (1) accessary kit for 55 ton shop press and (1) bottle jack, air over hydraulic with trolley wheels in the amount of$9,781.56 including sales tax of$724.56. (Approved) 6. Recommendation to award the Towable Rock Rake quote to Sunbelt Rentals, Inc.af Airway u Heights, WA in the amount of$9,009.65 including sales tax of$659.65. (Approved) 7. Recommendation to award the Mattawa Shop Temporary Electrical Installation project to Farmer Electric II LLC in the amount of$6,436,23 (excluding taxj, (Approved) 8. Request authorization ta purchase for Facilities & Main#enance (1} 2Q16 Dodge Grand Caravan SE in the amount of$26,492.43 including$2,298,43 sales tax fram Dwayne Lane's Chrysler Jeep Dodge thrpugh the Washingtan State Dept. of Enterprise Services Contract No.03613. (Approved} The Commissioners receiued a petition requesting Public Works begin a pavement project on Road S South East, which is currently gravel. They turned it over ta Public Works for review. 1:30 p.m,—1;40 p.m. Bid Opening, 2016 Crushing and Stockpiling 1 bid was received from DeAtley Crushing Company in the amount of$582,700.00. A motion was made by Comrnissianer Swartz, seconded by Commissianer Stevens,to turn the bid auer to Public Warks far their review and recammendation. The motion passed unanimously. 2:30 p.m.—2:50 p.m. G Dar�o, Prosecuting Attort�ey's Office Update 3:00 p.m.—3:15 p.m. Consent Agenda {Items 1 through 8} A motion was made by Commissioner Stevens, seconded by Commissioner Swartz,to approve items 1 fihrough 8 on the agenda as presented. The motion passed unanimausly. CO(UIMlS510NERS OFFIC� 1. Commissioners Office and Public Defense Vouchers for approval. (Approved} 2. Commissioners Jahuary 25,2016 Minutes for approval. (Approvedj 3. New marijuana license applications for: Beacon Farms(Caitlin Ibarra, Patrick Williams,and Adam Lindsey) 1512 Rd 2-NW,S�e C, Moses Lake,WA 98837 (previously approved under a different location) (Producer Tier 2 and Pracessor)(Approved}; and Green Island Qrganics(David Benham� 13055 Road 2-NE, Unit 3, Moses Lake,WA 98837 (Praducer Tier 3 and Processor} (Approved the applicant and production portion of the application, but recommended denying the processing partion because it is not permitted in that location/zan�wifihout and approved Gonditional Use Permit)from the Washington State Liquor and Cannabis Board. 4. Special occasian liquor license applications for: Royal Golf Club Association, 13702 Dodson Rd S, Royal City, WA 99357 (to be held at the Frenchman Hills Barn, Royal City); and Ridge Riders Inc., 22039 Alcan Rd, Grand Coulee, WA 99123 (to be held at Che Ridge Riders Arena, Grand Coulee) from the Washingtan State Liquor and Cannabis Board. (Approved? I i Page 4 of 6 Grant County Commissioners Minutes Week of February 15, 2016 5, Application for added privilege (Grocery Store—Beer/Wine and Spirits Retailer)for Legends Music, 752 Silica Rd NW, Quincy, WA 98848,from the Washington State Liquor and Cannabis Board. (Approved) 6. Multi-Agency Communications Center(MACC) Bond Claims Payment Request (Batch 01-32) in the amount of$194,494.84. (Approved) CENTRAL SERVICES 7. Request to begin the Request for Proposal process to prep the building site of the new bathroom at the Fairgrounds being constructed by CXT. This will include electrical, plumbing and possibly site excavation. (Approved) 8. Request to purchase one (1) Walk In Cooler(self-contained) and one (1) Walk In Freezer(self- , contained)for the Grant County Jail from Smith &Green Company in the amount of$21,613.00 (excluding tax) using the Washington State Department of Enterprise Services Contract No. 03809. These items were approved in the Facilities and Maintenance Capital Expenditures Budget. (Approved) 4:00 p.m.—4:20 p.m. B Smith, District Court 4:30 p.m,—5:00 p.m. K Allen, Clerk's Office Salary Discussion WEDNESDAY, FEBRUARY 17,2016 The session was continued at 10:30 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Swartz was out and excused. 8:00 a.m.—9:00 a.m. C Carter w/W Johnson at Teamsters Local 760 Discussion (GrIS, Moses Lake) 9:30 a.m.—11:30 a.m. TOURISM COMMISSION MEETING 10:00 a.m. —10:30 a.m. R Stevens, WRCIP Board of Directors—Conference Call 10:30 a.m. —12:00 p.m. Grant County Limited Tax General Obligation Bonds—Rating Conference Call with Standard and Poor's (R Stevens Office) 5:00 p.m.—8:00 p.m. R Stevens at Legislative Steering Committee Reception (Water Street Cafe, Olympia) (Did not attend) Page 5 of 6 Grant County Commissioners Minutes Week of Februar 15 2016 Y , MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24,080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$791,596.17, as recorded on a listing and made available to the Board. Designation of County Commissioner Richard Stevens to serve as the County Legislative Authority on the Canvassing Board for the Election to be held on February 9, 2016. ' The Commissioners approved and signed the Grant County Payroll Authorization form for the February 5, 2016 payroll. THURSDAY, FEBRUARY 18,2016 C Swartz,Out 8:00 a.m.—1:30 p.m. R Stevens at Legislativ�Steering Committee Me2ting (1AQ Building, Capitol Campus, Olympia) 1:00 p.m.—3:00 p.m. HUMAN RESOURCES(Did not use the room) MISCELL�4NEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080,�and those expense reimbursement claims certified by the i auditing officer as required by RCW 42,24.090, in the amounts of$182,007,54 and $224,684.08, as recorded on a listing and made available to the Board. FRIDAY, FEBRUARY 19, 2016 -- ---- GSwartz;-Out -- - - 8:00 a.m.—1:00 p.m. HUMAN RESOURCES 10:00 a.m,—10:30 a.m. R Stevens at Canvassing Board Certification of Election (Elections Department) 10:00 a.m.—11:00 a.m. C Carter, CDRSN Conference Call ' Page 6 of 6 ', Grant County Commissioners Minutes , Week of February 15, 2016 MISCELLANEOUS ITEMS The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the February 19, 2016 payroll. � Signed this__��)!day of 1,�2016. BOARD OF COUNTY COMMISSIONERS � wa t unty; h'ngton Cindy Car er, Chair �C�:; ,�. C.��'� Car Swartz,Vice-C " r ,� Attest: ° �_,-�---e�� ,^, ; Richard Stevens, Member -�� r'� arbara J. Vasquez,,�CM � `� � t_ �, lerk of the Board