HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 4, 2oi�
The Grant County Commissioners session began at 8:3o a.m. with Commissioners Carter and Swartz in
attendance. Commissioner Stevens was out and excused.
8:3o a.m. — g:oo a.m.
9:0o a.m. — 9:5o a.m.
Elected Official Roundtable Meeting
J Stricl�ler, ASC Update and MISC BOCC Action
A motion was made by Cornmissioner Swartz, seconded by Commissioner Carter, to approve items i and 4
on the ASC Agenda as presented. Items 2 and g did not arrive for signature. The motion passed with 2
Commissioners in attendance.
io:oo a.m. — io:i5 a.m
io:3o a.m. — io:45 a.m.
ii:oo a.m. — i1:2o a.m.
i2:oo p.m. — i:oo p.m.
2:0o p.m. — 2:5o p.m.
g:go p.m. — 4:2o p.m
4:3o p.m. — 5:0o p.m.
i. Possible vouchers for Interfund Communications, insurance,
and/or grant administration. (Approved)
2. Anticipating: Agreement Regarding Juvenile Court
Administration between Grant County Superior Court and the
Board of County Commissioners. Term is January i, 2oi3
through December gi, 20�6. (Did not arrive for signature)
3. Anticipating: Memorandum of Understanding between Grant
County and REC Silicon, Tnc. to improve the current public
warning system by taking advantage of current technology and
initiating the timely purchase and transition to a newer system
with REC-donated software and materials which will provide for
mass notification and public warning. (Did not arrive for
signature)
4. Filing Fee Surcharge Distribution Agreement between Grant
County and the Columbia Basin Dispute Resolution Center,
pursuant to RCW �.75.085. Term is January i, 2oi3 through
December 3i, 2014. (Approved)
Commissioners Office Safety Meeting
Citizen Public Comment Period (No public in attendance)
Budget and Finance Update
Commissioners at Elected Official and Departrnent Head Monthly
Luncheon (Fairgrounds)
T Hechler, Human Resources Update (Cancelled)
J Gingrich, Fairgrounds Update
C Carter, On Call Communications Clerk Interview (Small Meeting
Room)
COMMISSIONER�' FEBRUARY 4, 2oag MINUTES
Page 2 of 6
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $125.2g and $243,19q..63, as recorded
on a listing and made available to the Board.
TUESDAY, FESRUARY 5, 201�:
The session was continued at io:oo a.m. with Commissioners Swartz and Stevens in attendance.
Commissioner Carter was out and excused.
C Carter at Washington Farm Bureau Legislative Days (Olympia)
io:oo a.m. — io:go a.m. D Hooper, Planning Department Update
1i:oo a.rn. — i1:2o a.m. D Pheasant, Review of Dawson Tax Title Application
1:go p.m. — 2:2o p.m. D Pohle, PW Update
1. Authorization to Call for Bids: Road 6-SE Reconstruction with a bid
opening date of February 26, 2oi3 at i:3o pm. (Approved)
2. Road Levy Certification for 2ox3. (Appro�ved)
3. Local Agency Construction Agreement between Grant County and
Marine View Heights for a Storm Water Study, in the amount of
$g�,666.95. (Approved)
4. Dedicated Service Award for Gary Gregory. (Approved)
5. Award Recommendations for Au�o's & Pickups (Equip. Contract
#2013-01) as follows:
• Award the sale of trade-in #650, `oi Ford Taurus, to the high bidder Sally McLanahan for
$3�733•33 �Approved)
• Award the sale of trade-in #735, '06 Ford Crown Vic, to the high bidder Gerald Coulter
for $g,25o.00 (Approved)
• Award the sale of trade-in #�69, '05 Chevrolet Impala, to the high bidder Jenaye Adams
for $g,5o5.00 (Approved)
• Award the sale of trade-in #738, '06 Ford Crown Vic, to the high bidder Josh Savage for
$4,000.0o Award the sale of trade-in #6g8, '04 Ford Fi5o 4x4, to the high bidder Torn
Heilman for $�,400.0o Award the sale of trade-in #3120, 'oo Ford F85o 4x2
w/Knapheide box, to the high bidder Aaron Micicelsen for $g,800.00 (Approved)
• Award the sale of trade-in #F&M2, '98 Jeep Cherokee, to the high bidder J J Bevier for
$i,olo.00 (Approved)
• Award the sale of trade-in #F&Mi,'96 Ford F25o 4x2, to the high bidder Keith Curran for
$i,2oo.00 (Approved)
COMMISSIONERS' FEBRUARY 4, 2013 MINUTES
Page g of 6
• Award the contract for the following items to the low bidder in compliance with the
specifications: (All items approved)
Bud Clary of Moses Lalce
P.O. Box i2�
Longview, WA 98632
Item i- Furnish and deliver small SW 4x4 F.O.B. Grant Count�, WA
to furnish and deliver four 2013 Ford Escape 4WD in the amount of $97,8o6.3i including sales
tax and including trade-ins #632 ($1,802), #659 �$3,102) and #662 ($2,902). The unit price bid
was $24�550.00.
Item 2- Furnish and deliver full size 4-door RWD Police Sedan F O B Grant Countv, WA
to furnish and deliver four 2oig Dodge Police Charger in the amount of $i1g,�16.04 including
sales tax and including the trade-ins #'7009 ($2,002), #�o1g ($2,302) and #�oi5 ($1,802). The
unit price bid was $2�,8oi.00.
Item 5- Furnish and deliver full size SUV Police 4x2 F.O.B. Grant Countv, WA
to furnish and deliver three 2o1g Chevrolet Police Tahoe 4x2 in the amount of $88,965•29
including sales tax and including the trade-ins #�004 ($i,5o2) and #�028 ($2,�oz). The unit
price bid was $28,809.00.
Item 6- Furnish and deliver full size SLTV Police 4x4 F:O.B. Grant Countv, WA
to furnish and deliver two 2oig Chevrolet Tahoe Police 4x4 in the amount of $62,515.80
including sales tax and including the trade-ins #�61($i,ioz), #�84 ($2,002) and #7ox1($2,502).
The unit price bid was $g1,692.00.
Item �- Furnish and deliver 1/2 ton 4x4 ext cab pickup w/6 5' box F O B Grant Countv, WA
to furnish and deliver three 2o�g Dodge Ram i5oo Quad Cab 4x4 in the amount of $68,320.73
including sales tax and including the trade-ins #oi5 ($6,002) and #5oi ($4,502). The unit price
bid was $24�549•00.
Item 8- Furnish and deliver 3/a ton 4x4 re� cab �ickup w/8' box F.O.B. Grant Count�, WA
to furnish and deliver two 2oi3 Ford F25o Reg, Cab 4x4 in the amount of $44�500.5o including
sales tax and including the trade-ins #�033 �$4�802) and #go5o ($2,002). The unit price bid was
$23,966.00.
Item A- Furnish and deliver 3/a ton 4x4 crew cab pickup w/6.ti' box F O B Grant Countv WA
to furnish and deliver two 2oi3 Chevrolet 250o Crew Cab 4x4 in the amount of $66,96�.14
including sales tax and including the trade-in #65� ($3,002). The unit price bid was $32,446.00.
Item 10 - Furnish and deliver i ton 4x4 crew cab chassis w/84" CA F.O.B. Grant Countv, WA
to furnish and deliver one 2013 Ford F55o Crew Cab & Chassis 4x4 w/84" CA, i8,000 lb gvw in
the amount of $40�223•35 including sales tax. The unit price bid was $g�,i75.00.
• Award the contract for the following items to the low bidder in compliance with the
specifications: (All items approved)
Legacy Ford
i225 Autoplex Way
Pasco, WA 99301
Item �- Furnish and deliver mid size SUV 4x4 F.O.B. Grant Countv, WA
to furnish and deliver one 2oig Ford Explorer 4x4 in the amount of $27,935•18 including sales tax
and trade-in #�83 ($2,250). The unit price bid was $2�,g�g.00.
Item 4- Furnish and deliver mid size police AWD utility interce�tor F O B Grant Countv, WA
to furnish and deliver two 2oi3 Ford Police AWD Utility Interceptor in the amount of $63,00i.o3
including sales tax and trade-in #�001($3,200). The unit price bid was $30,606.00.
COMMISSIONERS' FEBRUARY 4, 2o1g MINUTES
Page 4 of 6
1:45 p.m. — i:55 p.m. Bid Opening, Equipment Contract 2013-0� (Motor Grader and Landfill
Compactor)
Numerous bids were received (see bid tabulation).
A motion was rnade by Commissioner Stevens, seconded by Commissioner Swartz to turn the bids
over to Public Worizs for their review and recommendation. The motion passed with 2
Commissioners in attendance.
2:0o p.m. — 2:�o p.m. Bid Opening, Equipment Contract 2o1g-o4 (Asphalt Sealant Melter and
Applicator, Forklift, Crane, and Tilt Trailer)
Numerous bids were received (see bid tabulation),
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz to turn the bids
over to Public Works for their review and recommendation. The motion passed with 2
Commissioners in attendance.
2:3o p.m. — 3:2o p.m. D Lee, Prosecuting Attorney's Office Update AND Yellowstone Pipeline
Company Franchise Adoption
On June i9, 2oi2 the Board of County Commissioners voted to adopt a franchise for Yellowstone
Pipe Line Company for a period of fifty (50) years to construct, operate and maintain a 6" refined
petroleum products over, under, along, and across certain County roads in Grant County,
Washington lying within the following described portion of the County, to-wit: Along the
following roads: ii-NE, W-NE, V-NE, io-NE, T-NE, S-NE, R-NE, 9-NE, Q-NE, P-NE, 8-NE, N-
NE, M-NE, �-NE, L-NE, K-NE, J-NE, 2oth Ave. NE, i9tn Ave. NE, and 6.� NE. After deliberation,
the Order and Resolution granting the franchise is ready for final signature and adoption. (Per
Lee Pence, Civil Deputy Attorney, not ready for signature)
3�3o P•m• — 3�45 P•m. Consent Agenda (Items i through 1i)
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 1i on the Consent Agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers (Approved)
2. Commissioners January 2i, 2o1g Minutes for approval (Approved)
g. Recommendation from the Health Insurance Committee for the County
to offer employees a Health Fair in the fall of 2oig which could include
biometric screening, flu shots, American Red Cross blood donation,
American Cancer Society educational booth, and local fitness centers
booth, (Approved)
4. Special occasion license application for the Grant County Economic
Development Council, 6594 Patton Blvd NE, Moses Lake, WA 98837�
from the Washington State Liquor Control Board. (Approved)
FACILITIES AND MAINTENANCE
5. Request to hire Sno Valley Process Solutions to complete the rebuild of
the Geo Compressor #2 approved in their 2oi3 Capital Expenditures
budget in the amount of $2g,5oo.00. (Approved)
COMMISSIONERS' FEBRUARY 4, 2o1g MINUTES
Page 5 of 6
SHEIZIFF'S OFFICE
6. Request to proceed with their HVAC Unit/Worlc Release capital project
approved in the 2013 Capital Expenditures budget in the amount not to
exceed $20,000.00. (Approved)
�. Request to purchase a FAX machine from Business Interiors in the
amount not to exceed $i,000.00 as approved in their 2oi3 Capital
Budget. (Approved)
8. Request to purchase a Live Scan Fingerprint Machine from Cross Match
Technologies in the amount not to exceed $i4,1�5.0o as approved in
their 2.o1g Capital Expenditures budget. (Approved)
9. Budget extension request in the amount of $i5,136.6o to cover 2oi2
expenses within their INET Forfeiture Account. (Approved)
GR[�NT INTEGRATED SERVICE�
10. Request for New Hope to purchase a 2005 Ford Escape from Public
Works to replace a recently damaged vehicle, using proceeds recovered
from insurance coverage. It is valued at $5,600.00. (Approved)
HUMAN RESOURCES
1i. Personnel Action Request Recommendation regarding a request from the
Sheriff's Office for an exception to the hiring freeze to hire a
Temporary/Seasonal part time Records Specialist due to a significant
influx in request for new Concealed Pistol Licenses. The Director
recommends approval. (Approved)
MISCELLANEOUS ITEIVIS
Originally presented at the January 29, 2oig Consent Agenda, the Commissioners denied a request from
the Facilities and Maintenance Manager to hire The DOH Associates to provide the County with a scope of
work and plans for the renovation of the Moses Lalce District Court building. It was determined that this
must go out for the Request for Qualifications (RFQ) process.
WEDNESDAY, FEBRUARY 6. 2oa�:
C Carter at Washington Farm Bureau Legislative Days (Olympia)
�:oo a.m. — 8:0o a.m
6:0o p.m. — 8:3o p.m.
6:0o p.m. — 8:0o p.m.
MISCELLAIVEOUS ITEMS
C Swartz at Moses Lake Chamber Response Team Meeting (Moses Lake
Chamber Off'ice)
PLANNING COMMISSION MEETING
C Carter at Vantage to Pomona Transmission Line Meeting (Desert Aire)
The County received a Tort Claim from Deborah Ann Langshaw and it was tendered to the Washington
Rural Counties Insurance Pool for defense.
COMMISSIONERS' FEBRUARY q,, 2013 MINUTES
Page 6 of 6
THURSDAY, FEBRUARY �, 2oi3:
9:0o a.m. — 12:0o p.m. TECHNOLOGY SERVICES HELP DESKASSISTANT INTERVIEWS
9:0o a.m. — 1o:go a.m.
i:3o p.m. — g:go p.m.
C Swartz at MACC Meeting (Armory Building, Moses Lake)
C Carter at Area Aging/Council of Governments Meeting (E Wenatchee
Office) (Cancelled)
FRIDAY, FEBRUAI�Y 8, 201�:
9:0o a.m. —1:0o p.m.
9:0o a.m. —11:go a.m.
C Swartz at Big Bend Community College (BBCC) Stakeholder Meeting
(ATEC, BBCC)
C Carter at Spolcane County Regional Support Networlc Multi-County
Commissioners Budget Meeting via video conference (Grant Integrated
Services, Moses Lake Office)
�"'`-�t,�,,
Signed this _� day of ��, 2o1g.
BOARD OF COUNTY COMMISSIONERS
G nt o ty Washin n
Cindy Carter, air
°� 1C C-c�5�,.
C a n Swartz
Richard Stevens