HomeMy WebLinkAboutMinutes - BOCCMINU'I'ES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 28, 2o1�s
The Grant County Commissioners session began at 8:go a.m. with all Commissioners in attendance.
8:3o a.m. — 9:0o a.m.
9:0o a.m. — 9:5o a.m.
Elected Official Roundtable Meeting
J Striclder, ASC Update and Misc. BOCC Actions
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve Items 1 and
4 through 6 on the ASC Agenda as presented. Items 2 and g did not arrive for signature. The motion
passed unanimously.
io:oo a.m. — io:15 a.m.
1o:go a.m. — ii:i5 a.m.
i. Possible vouchers for Interfund Communications, insurance,
and/or grant administration. (Approved)
2. Antfcipating: Agreement Regarding Juvenile Court
Administration between Grant County Superior Court and the
Board of County Commissioners. Term is January x, 2oi3
through December gi, 2oi6. (Did not arrive for signature)
3. Antacipating: Memorandum of Understanding between Grant
County and REC Silicon, Inc. to improve the current public
warning system by taking advantage of current technology and
initiating the timely purchase and transition to a newer system
with REC-donated software and materials which will provide for
mass notification and public warning. (Did not arrive for
signature)
4. Interlocal Agreement Regarding State Building Code
Administration and Enforcement between Grant County, by and
through the Department of Community Development, and the
town of Wilson Creelc for the County's administration and
enforcement services required to carry out the purposes of the
State Building Code Act. Term is January 28, 2oi3 through
December 31, 2013. (Approved)
5. Grant County Request for Reimbursement No. � on CDBG Public
Services Grant No, i2-65400-002 with the Department of
Commerce and administered through the OIC of Washington in
the amount of $io,000.04. (Approved)
6. Grant County Fairgrounds Advertising Agreement 2oig between
Grant County, by and through the Grant County Fairgrounds,
and the Columbia Basin Herald. (Approved)
Commissioners Office Safety Meeting
Citizen Public Comment Period
Jeff Powell of Moses Lake came in to discuss a Farm Agricultural Management Form from the
Assessor's Office and his property that is currently zoned Current Use- Open Space Agriculture.
He stated that the Assessor's Office sent him paperworlc to confirm the use of his property as
pasture ground since he added PUD power and built a driveway. Tf the County determines this
properiy should be removed from Open Space his taxes will be approx. $�,000.00 per year. He
understands that if the use of his property goes under $50o per year he pays no taxes.
COMMISSIONERS' JANUARY 28, 2o�g MINUTES
Page 2 of 5
He is waiting for confirmation from the Assessor's Office. He believes he falls under this
exemption. The Commissioners stated that the Current Use Advisory Board will be meeting soon
to discuss Current Use Open Space. Mr. Powell was interested in attending this meeting and the
Board directed him to the Assessor's Office.
11:15 a.m. — 11:5o a.m.
i:oo p.m. — i:2o p.m.
2:0o p.m. — 4:0o p.m.
2:0o p.m. — 2:5o p.m.
�:oo p.m. -- 8:3o p.m
MISCELLANEOUS ITEMS
Budget and Finance Update
B Smith, District Court Update
C Swartz at MACC Board Meeting (Armory Building, Moses Lalee)
'T' u'��b'"" u„"""' D�""„"� T�� (Rescheduled to Jan 2�at
.,� � .. � mzrazx-rc�o�urc �c
O 111
C Carter at Quincy Valley Leadership Meeting (Quincy Fire Dept)
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$32�927•93•
The Commissioners approved and signed the Grant County Payroll Authorization form for the January
25, 2o1g payroll.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW q 2.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $i57,13g.64, $2,1o6.g6, $577,290.15,
$58.69, and $408,009.26, as recorded on a listing and made available to the Board.
TUESDAY, JANUARY 2n 2ox�:
The session was continued at 9:0o a.m. with all Commissioners in attendance.
9:0o a.m. — 9:5o a.m. J Eschenbacher, Fair Advisory Committee Update
io:oo a.m. — io:3o a.m.
1i:oo a.m. — 11:20 a.m.
C Carter, On Call Communications Clerlc Interview (Small Meeting
Room)
Open Record Public Hearing, Crescent Ridge Ranch Development
Agreement (CRR Land Co. LLC)
The Commissioners held an Open Record Public Hearing to consider the adoption of a
Development Agreement by and between Grant County and CRR Land Co. LLC, for the Crescent
Ridge Ranch Development, pursuant to RCW g6.�oB.17o. The property is approx. io�-acres and
located in portions of S i8, T 2o N, R 2g (Parcel No. i5-o637-008).
Damien Hooper discussed the project as proposed by the proponent. The agreement seeks to
lengthen the duration that the approvals are valid for the Planned Unit Development (PUD). By
code, this would last 5 years, and they have been given i administrative extension at the Planning
Departmen� level.
COMMISSIONERS' JANUARY 2$, 2oig MINUTES
Page � af �
Because no phases of the plat have been recorded, the �roponent must seek another extensian
and they do this with a development agreement. They are proposin� � years for them to complete
and recard the project.
The Planning Department staff and Civil Deputy Froseeuting Attorney have reviewed the
Agreemenfi and have no issues with it.
Comrnissianer Sfievens inoved to clase the puUlic cornment portion of tlle hearing. Commissioner
Swartz seconded anc� the motion passed uilanimausly. Commissioner Swartz moved to approve
the recammendation of the Plamiing Departnaent and adopt the Develc�pment Agreexnent as
presented. Commissioner Stevens seconded and the mation �assed unaniinaus]y. The hearing
adjourned. (Re�olutian No.1�-oo8-CC)
1:ga p.xn. — 2.2o p.m. D Pohle, Public Works Update
1. Execution of Cantracts. 2013 Crushin� Contract awarded to Setibert
Excavatars, Inc. of Cottonwood, Idaho far the bid amount of
$1,162>55a.00 (Approwed)
2. Execution of Contracts: (�) llump Trucics awarded to Freedom
Trucle Centers, Inc. of Spokane, Washington to furnish and deliver
(2) 2014 Western Star 4gooSF Truck Chassis in the amount of
$228,798.90 including sales tax and trade-in offers; also awarded ta
Northend Truck Lquipment, Ine. of Marysville, Washington ta
furnish, install and deliver (2)12-i4 cy dump bodies j1�' two-way
snow plows, and 10 cy body sanders for the bid amaunt of
$�.74,621.a4 including sales tax. (Approved)
g. Autl�orization to Call far Bids: Asphalt Cracic Sealant (Matei�ials
Cantract #2o1g-o�7) wiih a bid opening date af February zg, 2ai� at
1:45 Pm. (Approved)
4. Authorization to Call for Bids: Liquid Asphalt 2oi� (Materials
Contract #2olg-o8) with a bid opening date af Februal•y 19, 20�3 at
�:oa pnn. (Approved)
5. Authorization to Call far Bids: Culvert Pipe (Materiala Contract Na.
#2013-09} with a�id opening date of F�ebruary 2b, 2ox� at i:4� pm.
(Approvcd)
a;go p.m. — i:4o p.rn. Bid �penin�, �quipinent Contract 2o13-ox
Numerous bids were received (see attached bid tabulation).
A motion was made by Commissioner S�vartz, seconded by Commissioner Stevens, to turn over
the b'rds to Public Works far their review and recomrneildation. The naotion passed unanimously.
�:oa p.m. —�:1� p.m. Consent Agenda (Items 7 through 8)
A motion was made by Commiasioner Swartz, seconded by Cammissioner Stevens, ta approve items 1
through 4 and 6 through 8 on the Consent Agenda as presented. Item 5 is being held for further review of
the bidding laws o£ Washington. The motion passed unanimously.
C(3MMISSIOlVERS t�FFICE
1. Commissioners Office an� Pttblic Defense Vouchers {Appraved}
2. Commissioners Jan�iary 1q, 2013 Minutes for approval. (Approved)
3. Recammendation from the Noxious Weed Control Board to appoint
Summer Sahli as Director of Section 2 and Chuck Sandmann as
Directar of Section 4. (Approved}
COMMISSIONERS' JANUARY 28, 2013 MINLTTES
Page 4 of 5
g:go p.m. — 4:3o p.m.
MISCELLANEOUS ITEMS
4. Recommendation from the Fairgrounds Facility Advisory Committee
to reappoint Larry Schwab representing the Columbia Basin Rodeo
Association and Andrew Bechyne representing the At-Large position.
(Approved)
FACILITIES AND MAINTENANCE
5. Request for approval to begin the pre-design phase with The DOH
Associates for the new District Court facility in Moses Lake. The cost
not to exceed $i4,000.00. (This item is being held for further
review of the bid laws of Washington)
HUMAN RESOURCES
6. Personnel Action Request Recomrnendation regarding a request
from Emergency Management to make an emergency hire of an
employee to complete the County's Hazard Mitigation Plan that is
due May 31, 2oi3. The Director recommends approval. (Approved)
AUDITOR'S OFFICE - ACCOUNTING
�. Request to create a new Accounting/Budgeting, Internal Service fund
#50� Dental Self-insurance for the purpose of tracleing resources and
expenses for the self-insured dental insuxance which was
implemented January 1, 2013. (Approved, Resolution No. 1g-
oo7-CC)
SHERIFF'S OFFICE
8. Request to purchase Duty/Range Ammunition in the amount not to
exceed $8,000.0o from San Diego Police Supply who utilizes the WA
State Bid roster. (Approved)
T Hechler, Human Resources Update
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for January
25, 2oig payroll.
WEDNESDAY, JANUARY �o, 2oi3°
i1:go a.m. — i2:oo p,m
2:0o p.m. — 5:0o p.m.
6:0o p.m. — 8:0o p.m.
R Stevens, Finance Committee Meeting
C Swartz at WSAC Board of Directors Meeting (WA Counties Building,
Olympia)
C Swartz at Legislative Steering Committee Meeting (WSAC Office,
Olympia)
COMMISSIONERS' JANUARY 28, 2oxg MIleTUTES
Page 5 of 5
THUR�DAY, JANUARY gi, 201�:
8:0o a.m. - g:3o a.m.
8:0o a.m. - 3:0o p.m
ii:oo a.m. - 2:0o p.m.
3:0o p.m. - 5:0o p.m.
4�35 P.m. - 4�45 P.m.
ASSESSOR'S OFFICE STAFF MEETING
C Swartz at Legislative Steering Committee Meeting (Joel Pritchard Bldg,
Washington Rm, Olympia)
R Stevens, Public Employees Union Negotiations
C Carter at Solid Waste Advisory Committee (SWAC) Meeting (Public
Worlcs)
Bid Opening, Grant County Technology Services Enterprise Content
Management System (Commissioners Front Counter)
The following bids were received:
1. VP Consulting, Inc. (dba VPCI)
2. Techline
3. Integra
ist Year � Year Plan
$263,808.96 $346�837•94
$245�434•00 $350�590.00
$181,638.00 $g86,638.00
P,11 bids were turned over to the Technology Services Departrnent for review and
recommendation from the Imagine Group Members.
Signed this � 1 V\� day of �_����013.
BOA� COUNTY COMMISSTONERS
Gra t un Washi ton
�� i
Cindy Carter, Ch ir
' G� � ��
C o a wartz
Richard Stevens