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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER i, 2oi2: The Grant County Commissioners session began at 8:3o a.m. with all Comrnissioners in attendance. 8:go a.m. — 9:0o a.m. 9:0o a.m. — 9:5o a.m. io:oo a.m. — io:i5 a,m. io:go a.m. —10:45 a.m. 12:0o p.m. —1:0o p.m. 1:i5 p.m. — 2:0o p.m. 2:0o p.m. — 2:5o p.m. 3:0o p.m. — 3:2o p.m. Elected Official Roundtable Meeting J Stricl�ler, ASC Update and MISC BOCC Action (Continued to 3soo p.m. due to Ms. Strickler'� unavailability) Commissioners Office Safety Meeting Citizen Public Comment Period (No public in attendance) Elected Official and Department Head Monthly Luncheon B Warren, Grant Integrated Services Update T Hechler, Human Resources Update J Strickler, ASC Update and MISC BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items i through 9 on the ASC Agenda as presented. Item io did not arrive for signature. The motion passed unanimously. 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) 2. Department of Ecology Grant Agreement (G1200058) amendment in the amount of $g5,000 to cover an additional $15,00o in Grant Administration, and additional $20,00o for Taslc 1.Y, "Preliminary Jurisdiction". (Approved) 3. Contract Amendment # 2 to Grant County and Anchor QEA regarding the Coalition Shoreline Master Program Update, which adds $20,00o to the budget to cover additional costs incurred by Anchor QEA relating to DOE Grant Task i.1(a.k.a. Anchor Taslc 1.g) "Preliminary Jurisdiction Map". (Approved) 4. CIGNA Screening Application — Behavior Health Clinics, and Clinic Participating Provider Agreement between Grant County, by and through Grant Mental Healthcare, and CIGNA Behavioral Health, Inc. (Approved) 5. Security Services Agreement between Grant County and PPC Solutions, Inc., for the provision of security services to be stationed in and about the Grant County Fairgrounds specifically determined by the Client. Term is September 29, 2oi2 through September go, 2013. (Approved) 6. Interlocal Agreement between Grant County and the Town of Mattawa Regarding Law Enforcement Services. Term is June 1, 2012 through termination by either party. (Approved) 7. Grant County Payment Request #9 to Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. i2-46108- COMMISSIONERS' OCTOBER 1, 2012 MINUTES Page 2 of 5 10, administered through the Grant County Housing Authority, in the amount of $i�,662.6g. (Approved) 8. Grant County Payment Request #2 to Washington State Department of Comrnerce on Emergency Solutions Grant (ESG) No. i3-4610�- 008, administered through the Grant County Housing Authority, in the amount of $6,920.6�. (Approved) 9. Grant County's Request for Reimbursement #i2 on Washington State Department of Commerce Housing and Essential Needs (HEN) Grant No. ii-462o4-5ii, administered through the Grant County Housing Authority, in the amount of $�6,657•49• �APproved) io. Anticipating: Agreement Regarding Use of County Property between Grant County and REFLEX FILMS, LLC to have the use, on a non-exclusive basis, of real property situated within Grant County, Washington's parcel numbers x�oo8200o and i�oo82ooi, the same commonly lcnown as Grant County's portion of the Moses Lalce Sand Dunes, for two (2) non-consecutive days from the October ioth and November 2nd, 2oi2 timeframe. (Did not arrive for signature) 3�3o p.m. — 4:0o p.m. Department Head Review TUESDAY, OCTOBER 2, 2oi2: The session was continued at 10:0o a.m. with all the Commissioners in attendance, 10:0o a.m. — 10:2o a.m. Open Record Public Hearing, Community Development Budget Extension The Commissioners held an Open Record Public Hearing to consider a budget extension request from the Department of Community Development in the amount of $380,000.0o to receive a Washington State Department of Ecology Grant (Gi200053) for a mandatory update to the Shoreline Master Program. Commissioner Carter moved to close the public cornment portion of the hearing. Commissioner Swartz seconded and the motion passed unanimously. Commissioner Swartz moved to approve the budget extension as presented. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Approved, Resolution No. 1a-o6i-CC) 10:3o a.m. — io:5o a.m. L Stoltman, Conservation District Update i:3o p.m. — 2:2o p.m. D Pohle, Public Works Update i. Execution of Contracts; Dodson Road Overlay awarded to Central Washington Asphalt of Moses Lake, WA for the bid amount of $923�569•50. (Approved) 2. Resolution No. 12-o62-CC to increase ER&R Budget by $33�764.0o and in the matter of using ER&R funds for the purchase of equipment not on original budget. (Approved) 2:3o p.m. — 2:5o p.m. D Lee, Prosecuting Attorney's Office Update COMMISSIONERS' OCTOBER i, 2oi2 MINUTES Page 3 of g 3:0o p.m. — 3:i5 p.m. ConsentAgenda (Items i through io) A motion was made by Commissioner Carter Swartz, seconded by Commissioner Carter, to approve items i through io on the Consent Agenda as presented. The motion passed unanimously. COMMISSIONERS OFFICE i. Commissioners Office and Public Defense Vouchers. (Approved) 2. Commissioners September 1�, 2oi2 Minutes for approval. (Approved) g. REVISED Budget Extension request from the Administrative Services Coordinator. The amount approved on September 25, 2012 was $io,000.00 but the County Auditor determined that was the incorrect amount. The new amount for the budget extension is . $50,000.0o to cover the difference of the original budget amount for the county's Interfund Insurance Premium. (Approved) 4. Lobbyist Registration (Li Form) for James W. Potts, to perform lobbying activities for Grant County in 2oig. (Approved) 5. Special occasion license application for Grant County Animal Outreach, 6795 Randolph Rd, Moses Lake, WA 9883�, from the Washington State Liquor Control Board. (Approved) 6, Request from the Columbia Basin Herald to consider adding a link to the County website for their new publication "Grant County Magazine". (Approved) TREASURERS OFFICE �. Request to transfer Che Trial Court Improvement monies from the Law and Justice Fund per SSB 5454• The amount is $23,632.00. (Approved) FAIRGROUNDS 8. Out of State travel request for the Manager and 1 staff person to attend the International Association of Fairs and Expos Convention and Trade Show from November 25-29, 2012 in Las Vegas, NV. (Approved) 9. Request for the Manager, z-staff members, and 5-Fair Advisory Committee members to attend the Washington State Fairs Association Convention from November 1-3, 2012 in Yakima, WA. (Approved) HUMAN RESOURCES io. Personnel Action Request Recommendation regarding the Sheriff's Office request for an exception to the hiring freeze to hire i-Sheriff's Deputy due to a recent promotion. The Director recommends approval. (Approved) 4:0o p.m. —4:5o p.m. J Gingrich, Fairgrounds Update COMMISSIONERS' OCTOBER �, 2oi2 MINUTES Page 4 of 5 MISCELLANEOUS ITEMS The Chair of the Board designated Commissioner Carolann Swartz to serve on the Grant County Canvassing Board for the General Election to be held on November 6, 2oiz. The timeframe she will serve is November 2�, 2012. The Chair of the Board was authorized to sign the James and Tina VanderVeen (VanderVeen Short Plat) File #12-57o5-oi Final Plat Submission and Review. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $225•92> $2�021,584•29� and $49�oi2.2i, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign a Petition for Property Tax Refund (RCW 84.60.050 or 84.69.020) for County parcel nos. 1g-o3og-000 in the amount of $1oi,go and i3-o3o5-00o in the amount of $2,436.22. WEDNESDAY, OCTOBER �, 2012: �:oo a.m. — 8:0o a.m. 9:0o a.m. — 3:0o p.m. 2:0o p.m. — g:oo p.m. C Swartz at Moses Lake Chamber Response Team Meeting (Moses Lake Chamber Office) BOARD OF EQUALTZATION HEARINGS C Carter and C Swartz at WSDOT SR 243 Mattawa Intersection Improvement Meeting (Mattawa City Hall) THURSDAY, OCTOBER 4, 2oi2: 9:0o a.m. — 3:0o p.m. 1:3o p.m. — 8:3o p.m. �:oo p.m. — 8:go p.m. FRIDAY, OCTOBER �, 2012:. 9:0o a.m. — 3:0o p.m. 10:0o a.m. — 2:0o p.m. BOARD OF EQUALIZATION HEARINGS C Carter at Area Aging/Council of Governments Meeting (E Wena�chee Office) Commissioners at Grant County Fair Volunteer Appreciation Social (Fairgrounds 4-H Bldg) BOARD OF EQUALIZATION HF..ARINGS C Swartz at Legislative Steering Committee Meeting (Hal Holmes Center, Ellensburg) COMMISSIONERS' OCTOBER 1, 2oi2 MINUTES Page 5 of 5 Signed this �_ day of ��c� -,�, zo12. BOARD OF COUNTY COMMISSIONERS Gra - ounty, W shi t n y Ric ard Stevens, Chair ��.-��Su� Cin y Carter Carolann Swartz