HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, JLTNE 4, 2oa2:
The Grant County Commissioners session began at 8:3o a.m, with all Commissioners in attendance.
8:go a.m. — 9:0o a.m.
9:0o a.m. — 9:5o a.m.
Elected Official Roundtable Meeting
J Stricl�ler, ASC Update and MISC BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items i
through 6 on the ASC Agenda as presented. The motion passed unanimously.
io:oo a.m. — 1o:i5 a.m.
1o:go a.m. — 10:45 a.m.
i:15 p.m. — 2:0o p.m.
2:0o p.m. — 2:5o p.m.
MI�CELLAleTEOUS ITEMS
1. Possible vouchers for Interfund Communications, insurance, and/or
grant administration. (Approved)
2. Exhibit B, Revision 5 to Washington State Department of Social and
Health Services (DSHS) Contract 1163-29349 for the addition of an
individual for Residential Services. (Approved)
3. Commercial Purchase and Sale Agreement between Grant County
and Kathryn Kennison, and Richard LeMargie for the property at
264 West Division Street in Ephrata, Washington. (Approved)
4. Grant County Request #2� on Homeless Prevention and Rapid Re-
Housing Program (HPRP) Contract #io-461ii-6o8 with the
Department of Commerce in the arnount of $1i,895.i1. (Approved)
5. Grant County's Request for Reimbursement #8 on Washington State
Department of Commerce Housing and Essential Needs (HEN)
Grant No. ii-462o4-511, administered through the Grant County
Housing Authority, in the amount of $15,689.g7. (Approved)
6. Grant County Payment Request #5 to Washington State Department
of Commerce on Consolidated Homeless Grant (CHG) No. 12-46�08-
io, administered through the Grant County Housing Authority, in
the amount of $1o,2i4.i8. (Approved)
Commissioners Office Safety Meeting
Citizen Public Comment Period (l�o public in attendance)
J Christian-Stoker, Grant Integrated Services Update
T Hechler, Human Resources Update
The Commissioners approved and signed a Payables Transaction Edit List in the amount of $26,054•56•
COMMISSIONERS' JUNE 4, 2oi2 MINUTES
Page 2 of 6
TUESDAY, JUNE 5, 2oi2:
The session was continued at 1o:go a.m. with Commissioners Stevens and Swartz in attendance.
Cornmissioner Carter was out and excused.
9�3o a.m. —12:0o p.m.
10:3o a.m, —10:5o a.m.
1i:oo a.m. —1�:io a.m.
C Carter at Neils v Grant County Mediation (Spolcane)
L Stoltman, Conservation District Update
Open Record Public Hearing, Coroner's Office and Prosecuting
Attorney's Office Budget Extensions
Commissioners held an Open Record Public Hearing to consider a budget extension request from the
following Grant County Offices:
r.
2.
3•
Coroner's Office Fund #ooi, Department #i2o in the amount of $2,851.0o for out of state
travel expenses to attend the International Association of Coroners and Medical Examiners
convention in Las Vegas, NV;
Prosecuting Attorney's Office Fund #001, Department #io9 in the amount of $58,6i8.00 to
cover the salary and benefits of a new Prosecuting Attorney position primarily responsible for
handling contested infraction dockets.
Prosecuting Attorney's Office Fund #001, Department #109 in the amount of $1g,165.38 to
cover step increases and related benefits granted by the Commissioner's Office effective
January i, 2oi2.
Commissioner Swartz moved to close the public comment portion of the hearing.
Commissioner Stevens seconded and the motion passed with 2 Commissioners in attendance.
Commissioner Swartz moved to approve the budget extension as presented. Commissioner Stevens
seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Resolution No. i2-og6-CC)
i:3o p.m. — 2:2o p.m.
2:0o p.m. — 2:2o p.m.
D Pohle, Public Works Update
Open Record Public Hearing, Maiers Development Corp Franchise
Application for Baseline .5 SE
The Commissioners held an Open Record Public Hearing to consider a franchise application from
Maiers Development Corporation to construct, operate and maintain Desert Hills Water System
to convey potable water and irrigation water under, across and along county road Baseline .5 SE
within Desert Hills Major Plat, located within the North half of the Southwest quarter of S 6, T i8
N, R 2� E, W.M.
Derek Pohle, Public Worlcs Director discussed the project from Desert Hills Water System, owned
by Bob Fancher, for the Desert Hills Plat. The proponent is requesting to use the outer io feet of
the Baseline .5 SE right of way. Grant County policy is the outer 5 feet of the outer right of way.
Grant County discovered the stated owners installing this system in the County right of way
earlier this year during routine inspections by Road District Staff. He stated this operation had
begun illegally without any franchise in place or permits or approved plans. On March 14, 20�2
they were issued a cease and desist order. They were given 2 options: i) Remove their illegally
installed water system out of the right of way and install them into their own utility easement that
were provided within their own Plat; or 2) attempt to apply for a franchise, which is why we are
here today. In either case, their installations do not comply to county conditions/policies so even
if they were granted this franchise, they would not be able to acquire approved plans or permits
from County Engineers Office without moving their existing installation to within the utility
accommodation corridor on the other side of the county road.
COMMISSIONERS' JUNE 4, 2oi2 MINITTES
Page g of 6
Public Worlcs recommendation is to deny the franchise request and require them to remove
illegally installed system from the Right of Way and use their own utility easement provided in
their Plat to install their water systems.
The second option is to grant the franchise and require them to meet the county standards which
would require them to remove their illegally installed water systems and put them in compliance
with our utility accommodation policies within the corridor.
Commissioner Stevens aslced if the engineering firm was Columbia Northwest Engineering, Derek
stated yes. And clarified that Pamp Meier's Development Corp and asked if these 2 firms should
know the process? Derek stated yes, they are both well-seasoned companies and should have
been aware of the requirements to get a franchise. Commissioner Stevens stated they must have
made an honest mistake and are now asking for a franchise to talce care of their mistake.
Discussion ensued.
Commissioner Swartz moved to close the public comment portion of the hearing.
Commissioner Stevens seconded and the motion passed with z Commissioners in attendance.
Commissioner Swartz moved to approve the recommendation of the Public Works Department
and deny the franchise application. Commissioner Stevens seconded and the motion passed with
2 Commissioners in attendance. The hearing adjourned. (Franchise denied)
2:3o p.m. — 2:5o p.m. D Lee, Prosecuting Attorney's Office Update
3:0o p.m. — g:15 p.m. Consent Agenda (Items i fihrough li)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items i
through ii on the Consent Agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONERS OFFICE
i. Commissioners Office and Public Defense Vouchers (Approved)
2. Proclamations for the following High Schools titles: (A115
Approved)
a. ACH High School boys Baseball Team and their 2oiz State
�B 2nd Place Title
b. ACH High School Girls Softball Team and their 2oi2 State
rB 2nd Place Title
c. Ephrata High School Boys Golf Team and their 2oi2 State
2A gra place Title
d. Ephrata High School Boys Track and Field Team and their
2oi2 State 2A ist Place Title
e. Royal High School Boys Soccer Team and their 2oi2 State 1A
grd Place Title
g. Proclamation proclaiming Thursday, June �, 2oi2 as Chief for a Day
in honor and recognition of the children participating in this event.
(Approved)
4. Budget Extension request from the Administrative Services
Coordinator in the amount of $�o,32i.00 to facilitate the increased
funds approved through an Arnendrnent E to Homeless Prevention
and Rapid Re-Housing Program (HPRP) Contrac� #io-461i1-6o8
between the Washington State Department of Commerce and Grant
County. (Approved, the public hearing was set for July �,
2oi2 at 10:00 a.m.)
COMMISSIONERS' JUNE 4, 2012 MINUTES
Page 4 of 6
5. Change of Corporate Officers / Stockholders Application for
O'Sullivan Grocery, 8i98 SR 262 E, Othello, WA 99344� from the
Washington State Liquor Control Board. (Approved)
6. Bid award decision for the Grant County Fairgrounds Sewage
Engineering Evaluation Qualifications that was held May 3i, 2012.
The only bid received was from Gray and Osborne, Tnc.(A motion
was made by Commissioner Swartz, seconded by
Commissioner Stevens, to hire Gray and Osborne, Inc. as
the Grant County Fairgrounds Sewage Engineering Firm.
The motion passed with 2 Commissioners in attendance.)
COMMUNITY DEVELOPMEI�TT - PLANNING DIVISION
�. Ordinance relating to the following amendments of the Unified
Development Code. The public hearing was held May 29, 2012 at
g:go p.m.:
Planned Unit Developments, Variances & PreliminarX
Subdivision to be heard bv Hearing Examiner
23.04.040 (e) - Land Use Regulations - Allowable,
Administrative, Conditional and Prohibited Uses;
23.o4.r2o - Temporary Uses (a) (5) (E) & (G) - Temporary farm
labor camps;
25.02.030 - Definitions - sections B, F;
25.04.060 -Project Permit'Types - Defined (b)(g);
25.04.08o Table 2- Summary of Administrative Review of
Project Permit Applications; 25.04.�7o(a) - Type III Procedure
- Quasi Judicial Decision;
25.04.2�o(b) - Planning Commission Recommendation;
25.04.28o(a) - Type N Procedure - Final Plat;
25•04•31o(b) - Order of Proceedings;
25•04•41o(a) - Administrative Appeals of Permit Decisions;
25.o4.5io(a) -Hearing Examiner ReviewAvailable.
Reasonable Use Exception changing from a'1 �e III
process to a�pe II process
23.04.1�0 (c), (d), (e), ({� - Reasonable Use Exception;
25.04.060 (b)(2), (b)(3) Project Permit types - Defined;
25.04.08o Table 1- Project Permit Classification;
25.04.08o Table 2- Summary of Administrative Review of
Project Permit Applications.
Removal of the Building Board of A�peals and insertion
of other a��ropriate a�peal bod�as s�eciiied in Grant
Countv Code.
25.o4.ioo (a) - Administrative Interpretations.
Clarification regarding method of Public Notice for
Preliminary Short Subdivision
25,04.2oo(a) Method of Public Notice of Application by
Application Type - Table 3.
(Approved, Ordinance No. x2-oS5-CC)
EMERGENCY MANAGEMENT
8. Budget ex�ension request in the amount of $3,058.04 for a contract
amendment from the Energy Facility Site Evaluation Council
(EFSEC) to purchase 4- Canberra Radiation Monitors. (Approved)
COMMISSIONERS' JUNE 4, 2oi2 MINUTES
Page 5 of 6
4:0o p.m. —4:5o p.m.
MISCELLANEOUS ITEMS
9. Proclamation request to proclaim June i8-24, 2oi2 as Amateur
Radio Week in Grant County. (Approved, the p�blic hearing
was set for July g, 2oi2 at io:oo a.m.)
TREASURER'S OFFICE
10. Request to transfer the Trial Court Improvement monies from the
Law and Justice Fund per SSB 5454• The amount is $11,8i6.00.
(Approved)
HUM1-1N RESOURCES
1i. Personnel Action Request Recommendation regarding a request
from Public Defense to re-evaluate and re-name the Office Manager
Position. The Director does not recommend approval. (Approved)
J Gingrich, Fairgrounds Update
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $230.00, $153�699•5g� $455�664.8i,
and $��2.35, as recorded on a listing and made available to the Board.
WEDNESDAY, JiTNE 6, 2oi2s
�:oo a.m. — 8:0o a.m.
ii:3o a.m. —1:go p.m.
4:0o p.rn. — q.:io p.m
7:0o p.m. — 8:go p.m.
THURSDAY, JiJNE 7, 2oi2:
9:0o a.m. —1o:go a.rn.
9:0o a.m. — i2:oo p.m.
9:0o a.m. —10:0o a.m
10:0o a.m, — ii:oo a.m
i:go p.m. — 3:3o p.m.
C Swartz at Moses Lake Chamber Response Team Meeting
GRAN I' COUNTY EMPLOYEE APPRECIATION BBQ
Bid Opening, RFP for Grant County Fairgrounds Monitoring Wells
PLANNING COMMISSION
R Stevens at Greater Columbia Behavioral Health Board of Directors
Meeting (GCBH RSN Office, Kennewick)
BOARD OF EQUALIZATION HEARINGS
C Swartz at MACC Finance Meeting (Armory Building, Moses Lake)
C Carter at "Business Etiquette and Professionalism" Training (Grant
Integrated Services)
C Carter at Area Aging/Council of Governments Meeting (E Wenatchee
Office)
COMMISSIONERS' JUNE 4, 2oi2 MINUTES
Page 6 of 6
2:0o p.m. — 3:0o p.m.
4:0o p.m. — 5:0o p.m.
MISCELLANEOUS ITEMS
CHIEF FOR A DAY EVENT
VETERANS ADVISORY BOARD MEETING
The Chair of the Board was authorized to sign the Port District No. 3 of Grant County (Port District No. 3
of GC Plat of Industrial Parlc No 4) File #11-562i-og, Final Plat Submission and Review.
FRIDAY. JiTNE 8, 2oi2s
io:oo a.m. — ii:oo a.m.
io:oo a.m. —1i:oo a.m
12:0o p.m. — i:go p.m.
R Stevens, NCWRSN Governing Board Conference Call
TREASURER'S OFFICE SURPLUS AUCTION
C Swartz at BB RC&D Meeting (Ritzville) (Cancelled)
Signed this _� day of