HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COU �ITY BOARD OF COMMISSIORIERS
MONDAY,JANUARY 25, 2016
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Stricl<ler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 3
through 8 on the agenda as presented. Item 2 was not ready for signature. The motion passed
unanimously.
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1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc,
2. Anticipating: Memorandum of Understanding,School Resource Officer(SRO),Wahluke School
District No. 73, between Grant County, by and through the Grant County Sheriff's Office, and the
Wahluke School District. Term is from date of final signature to the end of the 2019 school year.
(Did not arrive for signature)
3, Amendment to Interlocal Cooperative Agreement Between Chelan County, Douglas County, and
Grant County Re: North Central Washington Behavioral Health,which created a joint operation
of the Counties to provide for integrated mental health treatment and chemical dependency
treatment services in accordance with E2SSB 6312, RCW Chapter 71.24, RCW Chapter 71.36 and
RCW 70.69A, effective and commencing April 1, 2016,which was signed by the Grant County
Commissioners on December 14, 2015 and adopted by Ordinance. (Approved)
4. Commercial Premises Lease Agreement between Grant County, by and through New Hope
Domestic Violence &Sexual Assault Services and The Cutting Edge Salon, LLC,for premises
located at 604 West Third Avenue, Suite B, Moses Lake, WA,to be used as the staff offices for
New Hope DV/SA, The term of the lease shall be for five years commencing on or after the 15t
day of February, 2016, and shall terminate on the 315t day of January, 2021. (Approved)
5. Signature Authorization Form, Washington State Military Department, for Grant County-MACC
911's Contract#E16-039 for the FY16 E911 County Contract. (Approved)
6. Point& Pay, LLC E-Payment Services Agreement with Grant County, by and through the Grant
County Treasurer, for electronic payment services. Term is from January 25, 2016 through
January 25, 2019. (Approved)
7. State of Washington Department of Corrections Contract No. I<11005 with Grant County, by and
through Grant Integrated Services' Prevention and Recovery Center(PARC),for the provision of �
DOSA(Discussion-Oriented Organizational Self-Assessment)Assessments. Term is January 1,
2016 through June 30, 2020. (Approved)
8. Grant County Request for Reimbursement No. 3 on CDBG Public Services Grant No. 15-62210- i
005 for the period December 1—December 31, 2015,with the Department of Commerce and ;
administered through the OIC of Washington, in the amount of$2,111.36, (Approved) �
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10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting I
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Page 2 of 7
Grant County Commissioners Minutes
Week of January 25, 2016
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11;00 a.m,—11:50 a.m. Budget and Finance Update (Rescheduled to 1/27/16 at 10:30 a.m.)
2:00 p.m. —2:50 p.m. I< Eslinger, Human Resources Update
Items discussed were: Association (Courthouse/Youth Services/Public Works) 2016; Deputy
Sheriffs 2015 (Mediation); Letter from Teamsters re: Representation for Therapists;
Evaluations/PAR's for Direct Reports; Assessor's Office; Emergency Management; PARC;Youth
Services; and Barracuda Access for HR Staff.
3:00 p.m.—3:20 p.m. D Pitts, Grant County Democrats—Building at the Fairgrounds
Discussion
3:30 p.m, —4:20 p.m. L Allison, Grant Integrated Services—Union Discussion
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
January 22, 2016 payroll.
The Chair of the Board was authorized to sign the Jacob Silva (Silva Short Plat) File#P 15-0170 Final Plat
Submission and Review.
The Commissioners wrote a letter to the State Legislators of District 12 and 13,voicing their non-support
for SB 2926 and HB 1571 which authorizes manufacturers selling paint in Washington to provide a take-
back and recycling program for unwanted latex and oil-based architectural paint. Purchasers of paint in
Washington would be required to pay a fee to fund the take-back program (Paint Stewardship Program).
TUESDAY,JANUARY 26, 2016
The session was continued at 9:45 a,m, with all Commissioners in attendance.
9:45 a.m.— 10:00 a.m, Z Kennedy, Legislative Session Update
10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update ,
11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Services Update (Cancelled)
11:30 a.m.—11:50 a.m. G Goodwin, Discussion on Chelan/Douglas/Grant County Behavioral '�
Health Organization—Conference Call ;
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Grant County Commissioners Minutes
Week of January 25, 2016
12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Luncheon (PUD Office, Ephrata)
1:30 p.m. —2:20 p.m. J Tincher, Public Works Update
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1
through 7 on the agenda as presented. The motion passed unanimously.
1. Recommendation to award the Herbicide Materials contracts as follows:
• Items 6, 1/3 of 9, 11, %2 of 12, 19, —Furnish and deliver Herbicide Materials F.O,B.
Grant County WA to Crop Production Services Inc.to furnish and deliver the listed items
in the amount of$49,559.80 not including sales tax, (Approved)
• Items 2, 3, 5, 7B, 1/3 of 9, 15, 21A, 22A, 23A—Furnish and deliver Herbicide Materials
F.O.B. Grant County WA to Helena Chemical Company to furnish and deliver the listed
items in the amount of$217,594.44 not including sales tax. (Approved)
• Items 1, 1/3 of 9, %2 of 12, 14B, 16, 17, 20— Furnish and deliver Herbicide Materials
F.O.B. Grant County WA Co Wilbur-Ellis Company to furnish and deliver the listed item in ,
the amount of$27,676.75 not including sales tax. (Approved)
• Items 4, 8, 10, 1�, 18—Furnish and deliver Herbicide Materials F.O.B. Grant County �
WA to Wilbur-Ellis Company through a Washington State Department of Enterprise I
Services Contract to furnish and deliver the listed items in the amount of$3,035.62 not !
including sales tax. (Approved) �
2. Request to purchase 4,176 ounces of MSM - Metsulfuron methyl (60%) in the amount of ,�
$11,275.20 excluding sale tax from Wilbur-Ellis Company through a Washington State �
Department of Enterprise Services contract. (Approved)
3. Recommendation to award the Miscellaneous Equipment 1-2016 contracts as follows:
• Item No. 16-01— Furnish and deliver one (1) 3,600 Gallon SI<id Tank for Water F.O.B. �
Grant County WA to Superior Steel Products, Inc.to furnish and deliver one (1) 3,600 �
Gallon Skid Tank for Water in the amount of$21,602.66 including sales tax. The unit i
price bid was$20,021.00. (Approved) �
• Item No. 16-02— Furnish and deliver two (2) Roller Packer Motor Grader Attachment �
F.O.B. Grant County WA to Rowand Machinery Company to furnish and deliver two (2) i
Roller Packer Motor Grader Attachments in the amount of$49,903.75.75 including
sales tax. The unit price bid was$23,125.00. (Approved)
• Item No. 16-03—Furnish and deliver Telescoping Square Tubing F.O.B. Grant County
WA to National Barricade and Sign to furnish and deliver one (1) lot of 2,500 • I
Telescoping Square Tubing in the amount of$41,647.50 including sales tax. The unit
price bid was$38,562.50. (Approved)
4. Resolution notice of hearing to declare surplus seven (7)Sheriff Vehicles thru the State of �
Washington Department of Enterprise Services contract. (Item not ready for signature) �
5. Authorization to Call for Bids: 2016 Crushing and Stockpiling with a bid opening date of ;
February 16, 2016 at 1:30 pm. (Approved) i
6. State of Washington County Road Administration Board (CRAB) Road Levy Certification Form for �
2016. (Approved)
7. Washington State Department of Transportation Local Programs State Funding Agreement for �
the Endeavor Middle School Sidewalks project, in the maximum authorized amount of
$135,200.00. (Approved)
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Grant County Commissioners Minutes
Week of January 25, 2016
2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update
3:00 p.m. —3:15 p.m. Consent Agenda (Items 1 through 13)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
through 13 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2, Commissioners January 11, 2016 Minutes for approval. (Approved)
3. New marijuana license application for Flying Eagle Farm (I<eum and Seon Kim) 6256 SW
Frenchman Hills Rd, Royal City,WA 99357 (Producer Tier 2)from the Washington State Liquor
and Cannabis Board. (Approved)
4. Letters of appointment for Larry Williamson and Helen Fancher to the Board of Equalization.
(Approved)
HUMAN RESOURCES
5. Recommendation Memorandum regarding a request from Grant Integrated Services for a
Cornpensation Review of their Peer Support position within the Best Grant. The HR Director
recommends the establishment of an additional Employment Specialist Position working under
the BEST grant. (Approved)
6, Recommendation Memorandum to implement a 1%cost of living adjustment(COLA)for non-
represented (non-bargaining) position wages scales and to allow for available step increases per
the following table: (Approved)
�m.pla�'es G�rnup �eco�mmex�dation on CO�.,A, R�cammendation
(Cost o��,rvi�g Adjtts�ment) o� In�reases
Non-Exempt ,
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Exempt 1.0% COLA applied to all wage scales
retroactive to oi/o1/16. Apply available step increases,
Public Defenders effective on the 1st day of the pay II
period following the anniversary of
Prosecuting At�o�rneys the position date. �
Standard calculation proce�s applied to
Unique Scales existin wa e scales calculated from the
g � Probationary increases available for
Manager— Supervisor hourly rate of Step i. those hired at step 1. �
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Department Head �
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Elected Official Will be reviewed separately by the Board of County Commissioners. �
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Page 5 of 7
Grant County Commissioners Minutes
Week of January 25, 2016
Hqu�ly Processed on a case-by-case basis recommended by the Elected Official or
Department Head,with the concurrence of the County Commissioners.
7. Personnel Action Request for the salary, wage and/or position changes for Marla Webb, Clerk's
Office. (Approved) ,
CENTRAL SERVICES
8. Request to begin the bid process for the Window Coverings project#CSD1607�For the
Courthouse and Annex. (Approved)
9, Request to begin the bid process for the Parking Lot Replacement project#CSD1604 for the
Juvenile Court and Youth Services building. (Approved)
10. Request to begin the bid process for the Parking lots "A" and "G" project#CSD1603 for the
Courthouse Complex. (Approved)
FAIRGROUNDS
11. Recommendation to approve the following rental rate changes for 2016: (Approved)
a. Commercial Building from $500.00 to$600.00 (including kitchen access)
b. 4-H Building from $700.00 to$750.00 (including kitchen access)
c. Kitchen Access from $100.00 to$0.00 (no charge)
PROSECUTING ATTORNEY'S OFFICE
12, Request to purchase a Sharp MX-5141N copier in the approximate amount of$12,112.00 from
Business Interiors. This item was approved in their 2016 capital expenditures budget.They also
request to surplus their Sharp 550N copier(Asset Tag No. 102587). (Approved)
13. Request to surplus 2 IBM Wheelwriter Typewriters (Asset Tag Nos. 100464 and 100465).
(Approved)
MISCELI.ANEOUS ITEMS �
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The Commissioners approved and signed the Grant County Payroll Authorization form for the January
22, 2016 payroll. ;
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As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$405,864.83 and $34,436.30, as
recorded on a listing and made available to the Board. ,
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Page 6 of 7
Grant County Commissioners Minutes
Week of January 25, 2016 ;
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WEDNESDAY,JANUARY 27, 2016 i
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The session was continued at 9:30 a,m, with all Commissioners in attendance. ':
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8:30 a,m,—9:30 a.m. C Carter at Central Safety Committee Meeting (3rd Floor Meeting Room) �
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9:00 a.m.—9:30 a.m. R Stevens, WRCIP Fiscal Committee Conference Call �
9:30 a.m. 9:50 a.m. B Hill, Public Defense Update
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The Commissioners were given copies of Criminal Defense Caseload spreadsheets. I
10:00 a.m.—10:20 a,m. C Potter, Port of Royal Slope Update
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10:30 a.m.—10:50 a.m. Budget and Finance Update i
11:00 a.m,—11:20 a.m. K Allen, Clerl<'s Office Update i
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11:30 a.m.—12:00 p.m. C Carter, Finance Committee Meeting �
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6:00 p.m.—7:00 p.m. R Stevens at McKay/Hospital District#4 Board Meeting (Soap Lake) '
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MISCELLANEOUS ITEMS �
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of I
$620.01 and$16,454.23. I
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As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the '
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the I
auditing officer as required by RCW 42.24.090, in the amount of$205,620.82, as recorded on a listing �
and made available to the Board.
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THURSDAY,JANUARY 28, 2016
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9:30 a,m,—3:00 p,m, BOARD OF EQUALIZATION HEARINGS
11:30 a.m.—1:00 p.m. C Swartz at Grant County Economic Development Council—Investment
Council Meeting(Pillar Rocl<Grill, Moses Lake)
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' Page 7 of 7
Grant County Commissioners Minutes
Week of January 25, 2016
FRIDAY,JANUARY 29, 2016
11:00 a.m,–3:00 p.m. R Stevens at Eastern Washington Council of Governments–EW COG
Meeting (Davenport)
1:30 p.m. –3:30 p.m, C Swartz, Legislative Steering Committee Conference Call/Webinar
Signed this /C��/� day of /iC��� , 2016.
B D OF COUNTY COMMISSIONERS I
Gra It o nty shi n
Cindy Carte , Ch ir
l.:��'G��?����G2✓�t.�������
Carolann Swartz,Vic -Chair i
Attest: ` K...., ��`�"�"— I
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Richard Stevens, Member I
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�`� arbara J. Vasquez, CMC !
`� le k o he Board �
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