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Home My WebLink AboutResolution 11-097-CCBOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION RELATING TO AN RESOLUTION No. ll- t�'aCC INCREASE TO THE TRAVEL REVOLVING FUND (ACCOUNT) FOR GRANT MENTAL HEALTHCARE VVHEREAS, Resolution No. 99-64-CC established a Travel Revolving Fund (Account) for Grant Mental Healthcare Fund #408 in the amounti of $2,000.00, and Resolution No. 07-034-CC increased this amount by $1,500.00 to $3,500.00; and Resolution No. 08-037-CC further increased this amount by $1,500.00; WHEREAS, it has been called to the attention of the Board of County Commissioners that this fund number has been changed to Fund # 108; WHEREAS, Mental Healthcare wishes to transfer funds into Account 111740000 from other accounts to increase this fund for more convenient use. Those transfers are as follows: • $2,250.00 from 108000.00.0000.111770000 • �$�.�� Y'Oril 1�8��.��.��.111%��0�� • $500.00 from 108000.00.0000.111790000 WHEREAS, budget transfers can be accomplished without a public hearing pursuant to state and county budget laws; NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the travel fund for Grant Mental Healthcare be increased by $2,800.00 to a total of $7,800.00. DATED this ��i�/day of ��, 2011. ATTEST: � �i'(� 11'��'I� � ' Clerk of the Board r�,�r�� BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain GRANT COUNTY, WASHINGTOlOT ■ � � Carolann Swartz, Chair � Richard Stevens, Member � �%�c��.�-� Cindy Carter, Member N;\StafflBVasquez\Resolution-Ordinance\Grant Mental Healthcare travel fund increase 2011.doc Page 1 of 1 Page 1 0� 1 �arbara Vasquez --- - - From: Karen Hand Sent: Wednesday, December 07, 2011 9:30 AM To: Barbara Vasquez Subject: Resolutions for MH Barb, r�'��''r Here is what is going on: n,�� 108000.00.0000.111770000 is being closed. The amount in the account is $2,250,' 108000.00.0000.111700000 is being reduced by $50. It currently has a$140 balance. The reduction will take the balance down to $90. �, r / 1 �� 108000.00.0000.11179000p is being reduced by $500. It currently has a$3,000 balance. The reduction �/O�'��y.00` will take the balance down to $2,500. G�' � p�1. 108000.00.0000.111740000 is being increased by $2,800. It currenity has a$5,000 balance. The ,� ��i increase will take the balance up to $7,800. How's that! Karen Hand, Accounting Grant County Auditor's OfFice Phone: 5og-754.-zoii Ext 34.0 �ax: 5�9,754-6071 12/7/2011 � �, 1 " rGvC F�� - ,� ��' ��tiU'-- ��w� � z_ (o � I I �.�- MEMORANDU" aced this T0: Dave Firebaugh, County Auditor �� FROM: Bernadine Warren, Grant Integrated Services DATE: November 17, 2011 ai�t #1 ►�ist #2 6�ist #3 RE: Request to consolidate petty cash/revolving accounts '� d�y of' //.(,�`� � �aard o��aunty �ommissi�nerw Gr�n� ��unly, l�l�shin�tQn �, ; s ! l 20 // .r�'!.'�� i . � Dist # 1 tiist #I t Dis� # 2 [�ist # 2 — l�is4 # 3 � �is� # 3 Grant Integrated Services curren�Cly has four separate revolving accounts with the cash in each account residing in separate bank accounts, This request is to consolidate the cash into two accounts and address current needs/practices. GL Account number �.08000.00,0000.111770000 contains $2,250.00 to be used for the Children's Hospital Alternaiive Program (CHAP), which ended two years ago. These funds currently reside in U.S, Bank account number 153500847956. We request to move these funds to Petty Cash Advance Travel Account, 108000.00.0000.111740000, Washington Trust Banl< account number 1002688612. This will close out the CHAP account, GL Account number 108000.00,0000.111700000 contains $140.00. Fifty dollars ($50) of this is for a Mental Health Revolving Account, which is deposited in Washington Trust Bank account number 120100223, The remainder of the funds is petty cash, We request to transfer the $50 to Petty Cash Advance Travel, 108000.00.0000.111740000, Washington Trust Banl< account number 1002688612. This will close out the revolving fund banl< account and reduce 108000.00.0000,111700000 to $90,00, the amount currently needed for front desk/administrative petty cash in Moses Lalce, Quincy, and Grand Coulee, GL Account number 108000.00.0000.111790000 is the Crisis Response Revolving Account containing $3,000.00, Of this amount, $250 cash has been kept in Quincy, and $250 cash has been I<ept in Grand Coulee. The remaining $2,500.00 is deposited in Moses Lal<e U.S. Banl< account number 153500847758. Neither Quincy nor Grand Coulee has used �he crisis cash for more than one year. We request to transfer $500 to Petty Cash Advance Travel Account, 108000,00.0000.111740000, Washington Trust Bank account number 10026II86�.2, This will reduce 108000,00,0000111790000 to $2,500,00, the amount currently needed for crisis response services, GL Account number 108000.00.0000,111740000, Petty Cash Advance Travel, currently contains $5,000, Fun�s are deposited in an account at Washington Trust Bani<, account number 1002688612. This account was established to cover petty cash and travel advance needs for Grant Mental Healthcare. Since the account was established, three additional programs have been added, with nearly 75 additional employees, Petty cash and travel advance needs hav,�„exp�,n.ded�to�the p�oint"tl�a �''� �. °� � 'j.., � :,. F� '�' �;'.� „u �� DC� � �-��',1 .rr�n�IT (:(l��T�i CiU�V�M��V.ti.��."�'.�'�� account is frequently near zero before reimbursements are processed and deposited, Transferring the $2,250 from the CHAP account, $50 from the Mental Health Revolving Account, and $500 fram Quincy and Grand Coulee crisis accounts will increase the Petty Cash Advance Travel account to $7,800, an amount that will satisfy current use of the account, Transfer of funds will also reduce outside banl< accounts from four to two. Entries: 108000,00,0000.111700000 108000.00,0000,111770000 108000.00.OQ00.111790000 Debit Credit 108000,00.0000.111740000 �2,000 Please contact me if you have any questions or need further information. $50 $2,250 $500