HomeMy WebLinkAboutResolution 15-085-CC BOARD OF COUNTY COMIVIISSIONERS
Grant County, Washington
RESOLUTION No. 15- ���CC
WHEREAS, Grant County Sheriff's Office does not have an adequate level of budget
appropriation to make the following expenditures:
1. New Hope Domestic Violence and Sexual Assault Services Fund#128 in the amount of
$26,900.00 to cover excess salary/wages/overtimes costs which resulted from 2015
employee step increases.
2. Fairgrounds Fund#116 in the amount of$120,000.00 to cover salary and benefits,
Professional Services, and Machinery and Equipment line items.
3. Directions in Community Living Fund#125 in the amount of$82,800.00 to cover excess
salary/wages/overtimes costs which resulted from 2015 employee step increases.
4. Interfund Benefits(Health Insurance)Fund#505 in the amount of$2,000,000.00 to cover
an unanticipated increase in health related medical claims in 2015.
5. Building Department Fund#138 in the amount of$16,800.00 to cover under budgeted
Interfund General Liability Insurance premiums and increase in employer's retirement
payroll costs.
6. Quadrennial Fund#502 in the amount of$150,000.00 to cover capital purchases not
included in the 2015 budget.
7. Grant County Tourism Commission rund#114 in the amount of$6,000.00 to cover
outstanding invoices and Travel and Trade Show Registration.
8. Grant County General Fund#001 in the amount of$3,000,000.00 to cover excess
salary/wages/overtimes costs which resulted from 2015 employee step increases,increases
in the employer's portion of employee's retirement benefits,legal judgement claims,and
construction cost overages on capital outlay projects. This also includes authorization to
transfer monies to 2 new Capital Project funds for the Fairgrounds,Courthouse and
Juvenile Court and Youth Services.
WHEREAS, these additional budget expenditures were not anticipated when preparing
the 2015 budget; and
WHEREAS, in accordance with RCW 36.40.140 a public hearing, must be held to
authorize additional budget appropriations.
WHEREAS, on the 29th day of December, 2015 at 10:00 a.m., a public hearing was held
in the Grant County Commissioners' Hearing Room.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON,that
the above named budget requests be allocated to the 2015 budget according to the following
schedule of categories and items:
Page 1 of 2
N:\StafflBVasquez\Resolution-Ordinance\Budget Extensions\Year End 2015 Budget�xtensions 122915.docx
APPROPRIATIONS & FINANCING SOURCES
, (See Attached)
PASSED AND ADOPTED this��day of�, 2015.
BOARD OF COUNTY
- COMMISSIONERS
Yea Nay Abstain G NT COUNT , WASHINGTON
------__.
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Ri rd Stevens, Chair
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0� ATTEST: Cindy Ca er, ice- air
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,%�Clerk of,,� e oaryi-� ••�.,..r�❑ ❑ ❑ C'"'�:,��t..�,��✓"��
j� �,, Carolann Swartz, Member
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Page 2 of 2
I N:\StafflBVasquez\Resolution-Ordinance\Budget Extensions\Year End 2015 Budget Extevsions 122915.docx
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Dated this____�'�'–_____day of_ �e�m,��,-� 2p j�"
December?"°;201� �oard of Count��Crmmissioners
Grant Couniy,L1�ashington
P`icliard Stevens, Chair �� �0`�e �isa rove Abstain
Cindy Carter,Vice Chaii• ��St�i �� ,
Carolann Swartz, Member �'S#� t D�st; l � i
I}ist#2-��- Dist#2� Dist#2 �
DiSt�3 ��/NJ Dist rr 3 Dist#3 I
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Board of Coun�� Commissioners �i
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Re: BudQei Eazension Request far the Counh�'s Ne���Hope Fund ;
laeobTayior,CPA Dea�ComrnissioneI's. I
Cf�ief Accnuntani ' �
Ofiice 5Q3-7542011 ;
exi.2735 The Auditor's Ofii�e respectfuli��requests that the Commissioners approve 1 budget extension for
the Netiv Hope fitnd to cover excess salary and watres expenses and overtime costs which resulted �
from emplo_vee step increases that were authorized afrer the 201� bud�et was approved, These j
Rachel Reamy excess expenses �vill be outset bv donations that have elceeded 201 S's bud�e�.
Payro(l A�ministra'tor " "
Ofnce 5Q9•754•2011 j
e�.27s�. The follo�,vin�is a Iine item breakdown of the proposed bud�et extension; '�
i
Revenues— i
Kumau N1cWUiams � Fundraisin,Dor�ations 128170.00.80�9367000000 $32,400
Accaunient
ofnce5DS•754�2011 �� Donatiors 128170.00.802�.�C7000000 �4.i00 i
ex�•2��� Tota; �'?6,900 I
Karen Hand �Ypense— Ij
AecountsPayabieSpeciafist �+ Sala�-8:.�r�T�Res 13�17�.00.0000.562001100 $?,300
Office509•754�2011 ,� Ove?-cime 1?8170.00.0000.5620Q120? ���!.60U �
e�.274o Total �'26,900 - �
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Thanl: yOLI'fOI' VOU� �1TTle 311C� COI1SIdeI'f1.t1011 Oi OLlI' TeC�tlPs�. If yot� have any c�uestions or need I
additional iniormation; please contact the Coun�� AuditoY- 01� m��self in the Accountin� �
Department. �
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RespectTully, ;
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Jacob Ta_ylor; CPA j
Chief Accout�tant �a �� � ��� � �
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' I7ated this����day of�T e<•c m�x>�r ,20(-��� �
December 4�', 'ZOl 5 Soard of County Commissioners
, Grant Co��nty,4�Jashii�gton
Richard Stevens; Chait� Ap�rave �isaD-rove Abstait?
�
Cindy Carter Vice Chair
' Dist#1�� Dist# 1 Dist� t '
Carolann Swartz, Menlber — — !
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' I�ist�3� Dist#3� __ Dist#3_�^
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Board of Count�� Commissioners —���`� I
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Re: Budget E��tension Request fol�tl�e Count��Fair Fund ;
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Deaz•Commissioners, �
Jacobiaylor,CPA ;
chie�Accountant The Auditor's Office respectfillly requests that the Commissioners approve a bud�et eatei�sion to �
Ofice 5Q3-764�2021 '
e�,27�s cove7• e�penditure overa�es in Salary and Bene�ts, P7�oiessional Ser��ices, and Macliinery and !
�
Equipment Iine items, The Fai�'will cover these e�tra e�penditures with Reserve funds in addition
to eacess Merchandise sales, and stall fee revenues. The Fair also received a lar�e State grant to
Rachel keamy cover construction costs related to the Fair pavilion's�NAC up�rade.
Payroll Administrator
Ofifice 508 754-2011 �
ea�.2791 Th>followin�is a Iine item breakdowzl of fhe.proposed budgei e�ension: ;
I
Revenues- �
Kumau McWilliams ,� �e�inning Fund Balance ] 16159.00.0000.308000000 $30,000 '
Accountant � I
Ofiice5�8-754-2021 � State Constrt�cfion Grant 1161�9.00,000U.336021100 $_5Q,000 �
e�..2741 ,� Merchandise Sales 1161�9.00.0000.334I70000 $10,000 i
� Stall Fees 116159.00.U000.362400300 �30,000 �
Karen Hand
Total �'I20,000 '
,�ccounts Payabfe SpecfaUst �
Or`iice 508-754�2011 E�peilse—
ext..2740 ,. Salary &:Benefits 1161�9.OQ.970?.57370ll00 $29,000 �
�� Pi•ofessional Services 1151�9.00.970?.57;704100 $��.000 �
�� Machinery &Equipment 116159,OO.y70?.7947564�0 �38.000 i
Total �'1?0,000
'
Thank you for your time and consideration of our request. If you have any questions or need �
additional information; please contact the CoLmn� Auditar or mvself in the Accounting !,
Department.
P.espectfully,
'
� �.� �� _..N �. �,� ������
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Jacob Taylor. CPA ��� �� � ����
Cl�ief Accountant '
CRAl�T�OUVTY i;0��8SSlQr�£�3� ',i
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F.O, Box S i � �phrata, WP,98823 a 509-754-20!1 i
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Datec�this ��h day of�ec��-n��4'-r �,2�/.�
DecembeT'2"d,2015 Baarc�of County Cornn+iss�on�rs
�ii'c3i7t�OU11ttf,�1aS�11i1�tOS1
�, Richard Stevens, Chair Ap�rov� l�isan,�arov� ,4bstain
Cindv Carter, Vice Chau�
Carolann Swartz, Member Dist#t � L�ist# 1 �15t� �
Dis�#2 Dist#2 Dist#2 _._
Dist�3�— Dist#3�______ Dist#3 e
Board of Count�+ Commissioners �`�"�`���m
' Re; Bud�et E1�tensioil Request for tl�e Directions in Communit}�Living(DCL)Pund
lacobTaylor,CPA Dear Commissioners,
Chlef Accountant '
Office 509-754•2�11
ext.2735 The�ttd'rtor's Office respectfutl}�requests that the Commissioners appr�ove a budtret extension for
Che DCL fund to cover e�cess salar5- and wa�es eapenses and overtime costs which resuited from
, employee step increases that were authorized after the 2015 bud�et was approved. These excess
eache�Reamy expenses will be outset by receipted Property Ta� revent�es that have exceeded?015's budtret
Payroi{Administrator �
Q�fice 5�9-754-2011 amoullts.
' ext.2791
The following is a line item breakdown of the proposed bud�ei extension:
' Kumau Mc4�tilfiams j`eVenueS—
, Accountant
Office509-754-2011 � Propert��Ta� 1?5167.00.800131110000U �82.800
e�.2741 Total �'82,800
�aren Hand Expense—
AccountsPayabfeSpeciaiisc W Salar}°& Watres 1?5167.00.0000.�65001100 $�7,800
Ofiice5D9•754-2031 � Overtime 128167.U0.00�0.�68001?02 �2�,000
ea�.274o Total �'82,800
Thanl: you for your time and consideration of our request. If you have any c�uestions or need
additional information, please contact the Counn� Auditor or n�yself in the Accounting
Department.
Respecffully, '
�
3acob Taylor, CPA
Chief Accountant � � � ����
��� � � ���� �
G�A3�T CfllJ�l�'l C���3�IS�ICI�1�R� �
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P.O. Box�7 • Ephr�t�, W�:9�f�23 � 509-754-2011
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Dated this_ $��day of f�2cew��r ,20 1�
November 19,2015 Board of County Commissic,ners
Gra�t County,Washin�ton
Approv� Disa�rov� Abstain
Kichard Stevens, Chair•
Cind��Carter,Vice Cl�air _pist#1 ��� Dist# t _ Dist# l
Carolaim Swartz,Member Dist#2 L3is�#2 Dist#2
Dist#3� Dist#3 � �3ist#3_��
Board of Count�� Commissioners
Re; BudQet E�tension Request for the Interfund Beneftts(Health Insurance)Fund
, JacobTaylor,CPA Dear Commissioners,
ChiefAccountant
Office 5QS�754�2021
ext.2735 The Auditor's Office respectfully requests that the Commissioners approve a budget e�tension to
cover an unanticipated spike in health related medical claims incurred during 2015. This b�d�et
eltension will be funded throu�h the receipt of stop loss insurance policy recove�� payments and
Rachel Reamy fund reserves from the Health Benefits fund.
Payrolf Admfnistrator
Office 5Q9-754•2Q�,1
exi,.27g1 The followin;is a Iine item breakdown of the proposed budaei extension:
P.evenues—
Kumau�icwi��iams ,: Be�innin�Fuiid Balance 5Q�18�.00.0000308000000 �1,500 000
Accountant � � ,
Office5Q9-754-201i �� Insurance P`ecover�� 505185.00.0040.372000100 $500.000
ext.2741 Total �'2,000,U00
Karen Hand Expense— �
kccountsFayableSpeclalist e MEDICAL CLAIIvIS �05185,00.4000.517382�02 �2,000,000
Office 505-754-2a21 Total �?,0�0,�00
e�.2740 I
�
Thank you for your time and consideration of our rec�uest. If you have any questions or need �
additiorzal infarmation, please contact the Count_y� Auditor or myself in the Accountin� i
Department. ';
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Respectfully, �
i
�� �����
Jacob Taylor, CPA �
Chief Accountant '
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GRANZ�t3lJ�lTY GO�AA�i��i(��1�A� '
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P.G, �ox 37 m Ephrata, VVA 98H23 � 509-754-2011
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Date�ihis___��_.._day of �c�r,�er ,20_1�
' November?5. 2015 Baa�d ofCounty Commissioners
� Grant County,Washi�gton
A�pro�re. t�isa���rc,v� Abstain
� Richard Stevens Chair
>
' Cindy Carter, Vice Chair Dist#i �� Jist# 1 L3ist# 3
Carolann Swartz,Member �ist€�2 aist#2 __ �����2
I�ist#3 "o �._ �ist#3 - t�ist#3 -
, Baard of Coul�ty Commissioners
Re: Budget Extension Request for�the Coun�•'s Building Fund
JacobTayfor,CPA Dear Commissioners,
Chief Accauntant
Ofince 508-754-2�21
ext,2735 The Auditor's Office respectfully requests that the Commissioners approve a bud�et eatension to
cover several eapense line items that experienced unbud�eted increases duriia� 2015, The
BuildinQ fimd under bud�eted fot� its' portion of the interfiind General liabitin� insurance
, Rachei Reamy premium. In addition, a steep increase in the cost of employer's retirement payroll costs resulted
PayrollAdminlstraior in fhe building fi�nd bein� approximately �16,800 over bud�et for 2G�15. To fimd these
Office 5Q5-7542011
exi.2ls�. unbudtreted eapenses, the Building fund will require an additional fund transfer of$12,000 from
� the General fund.
�umau Mic�Nilliams .
Accountant The followina is a line item breakdo�vn of ti�e.proposed bud�et extens�on:
Office 5QS-754-2011
e�.2741 Revenues—
•a Transfer In 13�OOO.U0.0000.397000000 $12,000
xaren�+and '� Fire Ivlarshal Permits 138116.00.00Od.322900100 �4,800
AccountsPayableSpecialist Total �16,800
Ofice 509-754-20�1
ext,274o E�pei2se.—
�� Retirement 138116.00.0000.5242021Q0 $9,000
�gi Interfimd General Liabilit�� 1��116.00.0000.524204696 �7.800
Total �'1 b,800
Thanlc you for vou.� time and consideration of our• request. Ii you Ilave any questions or need
additional information, please contact the County Auditor o1• myself in the Accounting
Department,
RespectFull��,
�� ������� �
Jacob Taylor, CPA
Chief Accountant ��� � � ����
��A�1T C0�1�lTY C�������0���� '
1`����(. �f- lZ��� � ?.,�Z E '(�' � �c�,Qti�,
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P,O. Box�7 � Ephrata, 1NA 98£�23 g 509-?54-2�11
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DatKd this �"�1 d�y of ,�cct�rr��' ,2�/�
November 23,2015 Board of County C01T1111ISS10t12fi8
; G�antCounty,Washington
Richard Stevens, Chair � rov� C�is���o_ve ,�bstain
Cindy Carter, Vice Chai7�
, Carolann Swartz, Member ��St�� ����� � __� Dist# 1
Disi 1:2 Dist#2 l�ist#2__�__�
�ist#3� Di�t#3� � �is2#3
Board of Count��Commissioners ��������
Re: Budget E�tension Request for the Count��'s Quadrennial Fund
JacobTaylor,CPA Dear�Commissioners
' ChiefAccoun�ant '
pfiice 509-754-201i
ea�.2i35 The Auditor's Office respectfully requests thai the Commissioz�ers approve a bud�et extension to
cover additional necessary purchases from the Count��'s Quadrennial fund to cover capital
purchases that were not properly included in the oriainal 201� budtret for the Quadrennial fund.
Rachel Reamy The Count��'s Teclinical Services department has identified 64 Quadrennial items that were
PayroilAdminis4rator scheduled for re lacement but these items were not included in the ori�inal 2015 bud�et. As a
Office 5Q8-754-2031 p � C �
en.2791 result; fhe Quadrennia] fund requires a budget extension of �15Q;000 to cover the unbt�dge�ed
201� Quadrennial capital outlay purchases. Tliese purchases will be covered by rese;ve funds
witliin the. Quadrennial.Fund.
Kumau McNlifiiams
Accountanf
affice 5QB•754-2011 The followin�is a line itern breakdown of the proposed bud�ei extension:
ez�.2742 �
Revenues—
Karen�tand '� Beginnin��'und Balance 502180.00.0000.308000000 �150.000
AceounEs PayaBle Spec'safist TotaJ �'1 J 0,000 �
Office 5Q8-764•2011
ezt,274o E�pense—
� Quadrennial Pui-chases �02180,00.0000.51880355� �I�Q.000 I
Total �'1�0,000 �
�
Thanl: you for you; tim� and consideration of ou� request. Yf you have. any questions or need �
additiolAal inzormation, please conta�t the County Auditor• 01� myself in the Accountin� �
Department. '
I
Respectfiill��, i
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� ���� �
�������'� �
Jacob Taylor, CPA ;
Chief Accountant ���� � � ���� i
2,� (�f �- l L�2 � �
I GRA��1T COtlf�l�"`(CQ��,�95�l�A���S
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P,G. Bax 37 � �phrata, WA 9882� � 5Q�-754-20'�1 �
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' Noveinber 30, 20I5
� TO; �x1nt County Cammissianers
FROVI: Jill ��
StiBJECT: B��cl;et E�tei�sian#114 (Tourism Advertising)
, The Tourism Commission is rec�uesting that you authoxize 1 budgct extension frorn
Tourism Advertising Beginnizlg Funcl Balazlce in the azno�int of�6,000.00 for the
Tourism Advez-tising funcl ta eaver outstanding invoiees for Mases Lalce Chamber
Fulfillznent, Travel �nd Ti•ade Show Registration.
From Beginning Fund Balance 114156.00,0000,308Q00000 $6,OQ0,00
' To the Following Accounts:
'. Communication 1141S6.Q0,0000.5573Q4200 $3,80Q.00
ftegistration 114156.QQ.00OQ.557304906 $1,200.00
Travel 114156.QO.00OQ.557.30.A�30Q $1,OOO.QO
, 1'lease let me l��o�v zf ya�.l have any questiarzs.
�a?�cl t�:i��,���..�.c1aJ��'�¢c�,n��x� �� ,24 t.� �
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C; ��Co� T�,y10� (:�ran�C.3u��tp,l�'ast3i7�t�rt
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�i�$�� .,��C7 �ist# i _�__�. Di�f� f _._.____._--
,__,._.w> . _.. _ ..- =_ . -Y..... I)iSl#$� �45�#2 L�1Sf _ ti
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P.O. Box 37, �phrata, WA 98823 {509) 754-2011 ext. 331 — Fax {509) 754-6098
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Ua?�d this � � da af � ��r- 2fl i g '
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November 3(), 2015 Boarei ofCo�nty Commission�rs '
Grant Cc���nty,4Vashingtc�r, '
.A�v�,rov�. �C�isap�rnv� �tain ;
Richard Stevens, Chair '
Cind}�Ca�-ter,Viee Chair I3ist�i �� Dist# 1 3�ist{� i ;
Ca��alann S�vartz, IV�enaber t�ist#2 �ist#2 A____ C3is�#2� !
[�ist�#3-� LDist#3 _�___, L3isR�r 3„�...�..__ �
Board of Co�ir�t��Co�nmissioners ;
„
IZe: Bud�et L��;ension Request far the Count}�'s GeneY•al T�und
JacobTaylor,CPA !
Chief Accountant
oifice 5o9-75b-2Q22 Deat•Commissioners, �
e�.2735
The Atiditol''s (afFice res}�ectfully requests that the Commissioners approve a budget e,xtension to
cover several expense tine items th�t experienced cost overa�es durin�2015, The General fund is
ffache3�samy izl need of a budget extension to ensure corrzpliance �vith annuaI bud�etary statues. 'T'he General
payraitAdmtnistrat�r ��d has e�perienced higher than anticip�.ted payroll costs reiated t� an unbud�eted; wabe
ot�iae�2791-2p11 rncTease. for count�T eznplQyees, increases in the emplayer's portioxl of exnplayee's retirement
b�nefits, lega]jud�ement claims a�d canstrcxetion cost overa�es on some a�the �ount�r's eapital �i
outlay proje�ts. A surplus ox Sales and Praperty tah reveilues in addif:ian to ressrve funds wili be_ ;
Kumau McWilfiams L3�������ver thp excess afoxementioned costs. '.
Accountant
Office 5ti�=754-2021 '
ext.274� I'�e�° Car�ital�ro�ect���1ds: ;
In anticipation af several lar�e capital unprovement praiects at the Count��ver th�ne�t couple of '
�aren►�ana Y��rs, tl�e Coiknt�� was cx'eated �.wa ne�� Capital P�•ojeci fur�ds (fitnd 3Q� �nd 3Q9}, The County i
AccQuntsPaya��espacia�ist ��ll need to provide commencement monies for e�ch of the new Capital Project funds. The i
Office5Q9•754-Zd11 Count� can ttse excess reserve funds from the General fu�1d tc covet- the comrnencement monies, i
ext.274Q These funds will be used to meef the Couzlty's contz�actual naatcll requiremezats for any Capital ;
Im�arovement gz�ants received b}�the Count�r, (
�
The foiio�vina is a Iine item breakd�wn of the proposed bud�et c;xtension; I
�i
I�evenues—
�a Begiz�r7inb Fu��ds OO1.000.00.0000.308000000 �2,500,000 �
:� Sales Tax�evenues OOl�Q0.00.0000.3]I300(?00 �300,000 �
� Pz�operty Tax Re�renues OOI.QQ0.00.0000.311100000 �200.000 �
�"atctl �'3,ODO,DOQ
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P.O. Box 37 m �pf�rat�.W�i 98823 � 50�-754-2��.1
E�pense—
� (Genera] Fund)Payrol] Costs OOI OOO.00.00d0.511601100 $40U,000
�• Legal Jud�ements 001125.00.0000.�19204909 $100,000
.6 Transfer Out(Cap Funds) 001141.OQ.0000.59700000U $2,000,000
�+ Capital Outlay 0011'?5.00.0000.594]16400 �SOO,p00
Total ,E3,000,000
Thank you for your time and. consideration of our request. If you have any questions or need
additional information, please contact the County Audito7� oz� rnyself in the Accounting
Department.
Respectfully,
��� ��
3acob Taylor,CPA
Chief Accountant