HomeMy WebLinkAboutMinutes - BOCC M I N UTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 23,2015
The Grant County Commissioners session began at 8:30 a,m, with all Commissioners in attendance.
8:30 a.m,—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1
through 4, 7 through 9, 12�hrough 14, 16, 20, and 26 through 31 on the agenda as presented. All other
items were not ready for signature. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration,
etc. (Approved)
2. Rental Agreement (Residential Premises)Grant County, Grant Integrated Services' New Hope
Domestic Violence and Sexual Assault Services(Emergency Shelter Renewal). (Approved)
3. Resolution No. 15-068-CC Authorizing Execution of Interlocal Agreement Between Grant County
and Fire Districts, City Fire Departments between Grant County and Grant County Fire
Protection Districts 3-8 and 10-15,the Port of Moses Lake,the Cities of Ephrata, Moses Lake,
Grand Coulee, and Soap Lake, and the Towns of Coulee City and Electric City regarding mutual
aid within the County. (Approved)
4. Interlocal Agreement for Mutual Aid and Assistance Between Emergency Response and
Management Agencies, entered into by the following parties: (Approved)
• Grant County Fire Protection District 3, a special district;
• Grant County Fire Protection District 4, a special district;
• Grant County Fire Protection District 5, a special district;
• Grant County Fire Protection District 6, a special district;
• Grant County Fire Protection District 7,a special district;
• Grant County Fire Protection District 8, a special district;
• Grant County Fire Protection District 10, a special district;
• Grant County Fire Protection District 11, a special district;
• Grant County Fire Protection District 12, a special district;
• Grant County Fire ProtecCion District 13, a special district;
• Grant County Fire Protection District 14, a special district;
• Grant County Fire Protection District 15, a special district;
• The Port of Moses Lake (Public Safety Department), a special district;
• The City of Ephrata (Fire Department), a municipal corporation;
• The City of Moses Lake (Fire Department), a municipal corporation;
+ The Town of Coulee City (Fire Department), a municipal corporation;
• The Town of Electric City(Fire Department), a municipal corporation;
• The City of Grand Coulee (Fire Department), a municipal corporation;
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Grant County Commissioners Minutes
Week of Ngvember 23, 20�.5
• 'Che City of Soap Lake (Fire Department�, a municipal corporatinn; and
• Grant County,Washington,a political subdivision.
This Agreement shall be effective with respect ta any party upon signature by the party and shall
renew autamatically from year to year effective January 1 to December 31 of each calendar
year, unless earlier terminated as provided within the Agreernent.
5. Resolution Authorizing Execution of Infiergovernmental Agre�ment between Granfi Caunty and
the Tawn of Wilson Creek regarding State Building Code administration and enforcement(see
ASC Action Item#8, below). (Not ready for signature�
6. Interlocal Agreement Regarding State Building Code Administration and Enforcement between
Grant Caunty, by and through the Grant County Building Deparfiment/Fire Marshal Office, and
the Town of Wilson Creek for furnishing the administration and enforcement services required
to carry out the purposes af the State Building Code Act. Term is from date of last signature to
July 31, 2019. (Not ready f�r signature)
7. Updated Grant County, Washington, Palicy No. 500,Standards of Conduct, with an efFective
date of Tuesday, November 24, 2015. The update modifies Section 512.5, County Credit/Debit
Cards, which has been changed to "Electronic Payments, Card Usage" in order to address the
following areas: (Appraved)
• County Procurement/Credit and Travel Card Program;
• Acceptance of Electranic Payments by the County; and
• Creation/Issuance of Pre-Paid Cards.
8. Grant Caunty, Washington, Policy Nn. 1100, Health,Safety&Security. Effective date is
November 24, 2015, (Approved)
9. Grant County,Washington, Policy No. 1200, Travel, Training& Expense Reimbursement.
Effective date is November 24, 2015. tApproved)
10. Anticipating: APS Healthcare Fif�Ch Amendment to Employee Assistance Program Agreement
between APS Healthcare Bethesda, Inc. and Grant County. This modifies the rate (Exhibit B,
Scope of Caverage, Rates and Payments}, (Not ready for signature)
11, Anticipating: Grant County Equa) Opportunity Employment Plan, 2015-2017. (Nat ready for
signature)
12. Resolution No. 15-066-CC Autharizing Execution of Interloca) Agreem�nt Between Grant Caunty
and the Nationa)Joint Powers Alliance (NJPA)for the purpose of Grant County accessing
available cantracts for goods and services from NJPA Awarded Vendors. (ASC Action Item#13,
beiow}. (Approved)
13. Natiana(loint Powers A1liance (NJPA}Joint Powers Agreement with Grant County, al<a Joint
Exercise of Powers Agreement,far the purpose af Grant County accessing auaNable cantracts far
goods and services from NJPA Awarded Vendors. Term is from the date of final signature and
remains in effect until canceled by either party upon thirty(30)days'written notice to the other
party. (Approved)
14. Professional Services Agreement for Legal Representatian of lndigent Individuals in Grant
County Superior Caurt(Adult Felony Only), Full Time Contractor, between Grant County and
Rafae(Gonzales. Term is January 1, 20�.b to C�ecember 31, 2017. {Approvedj
15, Anticipating: Frofessional Services Agreement for Lega) Representation of Indigent lndividuals
in Grant County Superior Court{Adult Felany Only), Full Time Cantractar, between Grant County
and Robert Kentner, Term is January 1, 2016 to December 31, 2017. (fVot ready#or signature)
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Week of Novemb�r 23, 2015
16. Professional Services Agreement for Legal Representation of Indigent Individuals in Grant
County Superior Court(Adult Felony Only), Full Time Contractor, between Grant County and
Michael Morgan. Term is January 1, 2016 to December 31, 2017. (Approved)
17. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County Superior Court (Adult Felony Only), Conflicts/Overflow Contractor, between
Grant County and Michael Felice. Term is January 1, 2016 to December 31, 2017. (Not ready for
signature)
18. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in Grant County Superior Court (Adult FPlony Only), Conflicts/Overflow Contractor, between
Grant County and N. Smith Hagopian. Term is January 1, 2016 Co December 31, 2017. (Not
ready for signature)
19. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals
in the Juvenile Division of Grant County Superior Court (Juvenile Offenders Only) between Grant
County and Devra Si�le Hermosilla. Term is January 1, 2016 to December 31, 2017. (Not ready
for signature)
20. Professional Services Agreement for Legal Representation of Indigent Individuals in the Juuenile
Division of Grant County Superior Court(Juvenile Offenders Only) between Grant County and
Lyliane Couture. Term is January 1, 2016 to December 31, 2017. (Approved)
21. Anticipating: 2016-2017 Professional Services Agreement, Conflict and Overflow Investigator,
between Grant County and Mac Doney, dba Citadel Investigations. Term is January 1, 2016 to
December 31, 2017. (Not ready for signature)
22. Anticipating: 2016-2017 Professional Services Agreement, Conflict and Overflow Investigator,
between Grant County and Jeff Wade, dba Wade Investigation Services. Term is January 1, 2016
to December 31, 2017, (Not ready for signature)
23. Anticipating: 2016-2017 Professional Services Agreement, Conflict and Overflow Investigator,
between Grant County and Karl Calhoun, dba Calhoun Investigative Services. Term is January 1,
2016 to December 31, 2017. (Not ready for signature)
24. Anticipafing: Professional Services Agreement fnr Legal Representation of Indigent Individuals
in Grant County District Court for Appeals between Grant County and Jeff Goldstein. Term is
January 1, 2016 to December 31, 2017. (Not r�ady for signature)
25. Anticipating: 2016 Professional Services Agreement, Interpreter, between Grant County and
Saul Castillo, dba The Interpreter. Term is January 1, 2016 to December 31, 2016. (Not ready for
signature)
26. Anticipating; 2016 Professional Services Agreement, Interpreter, between Grant County and
Ross Miller. Term is January 1, 2016 to December 31,2016. (Approved)
27. 2016 Grant County Fishing Map Agreement between Grant County, by and through the Grant
County Tourism Commission, and NW Weekend Get-Aways, LLC. Term is December 1, 2015
through December 1, 2016. (Approved)
28. 2016 Eastern Washington Vacation/Travel Planner Agreement between Grant County, by and
through the Grant County Tourism Commission, and NW Weel<end Get-Aways, LLC. Term is
December 1, 2015 through December 1, 2016. (Approved)
29. Authorization for Release of Funds on Strategic Infrastructure Project(SIP)#2014-06,City of
Soap Lal<e, Main Avenue Improvements, as follows: (a) $31,000.00 in grant funding to the City
of Soap Lake; and (2)the 2.5%Administrative Fee on the project to the Grant County Econornic
Development C�uncil in the amount of$775.00. (Approved)
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Grant County Commissioners li/linutes
Week of November 23, 2015
30. Authorization for Release of Funds on Strategic Infrastructure Project (SIP)#2015-02, Grant
County Public Works, Moses Lake North Dam Replacement Project, as follows: (1)$300,000.00
in grant funding to Public Works; and (2)the 2.5%Administrative Fee on the project to the
Grant County Economic Development Council in the amount of$7,500.00. (Approved)
31. Cerner Corporation agreement with Grant County, by and between Grant Integrated Services,
entitled CernerSystem Schedule Na. 1, for products/services upon the terms of the schedule and
the Cerner Business Agreement dated January 6, 2006 between Grant County and Cerner. The
schedule is for managed services (one-time fees) of$15,000 and managed services monthly fees
_15t quarter for$12,600. (Approved)
9:30 a.m.—9:50 a.m. T Gaines, Central Services Update
Items discussed were:
� Facilities and Maintenance: Internal Projects; Logistics for upcoming work; Evidence
Storage; and Storage Facility.
10:00 a.m.—10:20 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period
Ron Hanna came in to request that the County Cnmmissioners consider contracting with him for
the amount of$12,000.00 to cover his grant writing work on behalf af EI Nuevo Camino for the
period of January 1-April 30, 2016. This will serve as a match to the June and Julian Foss
Foundation grant he received in 2015, where he was awarded a $5,000 grant to identify one
low-resource county in each part of the state to develop projects providing mental health
services to juvenile justice youth.
Commissioner Swartz asked about the focus of the non-profit. Mr. Hanna said it's an intense
focus at the ground level to help the "wanna-be" gang members refocus; and to help current
gang members get out of the gangs. He wants to try to reduce crime and gang violence and
keep kids in school. Commissioner Swartz stated getting the kids in athletics is a great way to
help I<ids stay in school as well.
Mr. Hanna said he developed a contingency agreement with LeRoy Allison, Executive Director of
Grant Integrated Services that he would be paid only if he received a successful government or
private funding award. �
Mr. Hannah also had developed a local non-profit organization called "Building the Bridges East,
to assist with securing grants. To date, he has not been able to secure grant funding.
The Commissioners stated they will talk to the Sheriff's Office and Grant Integrated Services and
get back to him.
11:00 a,m. —11:50 a,m. Budget and Finance Update
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Grant County Commissioners Minutes
Week of November 23, 2015
2:00 p.m.—2:50 p.m. I< Eslinger, Numan Resources Update
Items discussed were: Corrections and Support Contract Negotiatians; Unemployment Hearin�;
Exceptian ta Annual Leave Maximum- Mindi Finke; PAft-Nan-Routine for Brenda Adame,John
Martin, Shelly Spencer, and I<evin Davis; Directors af the Fairgrounds and Clinical Services;
Bargaining Authority—2016 Agreements; Compensation Planning for 2016; and LEOFF 1 Retiree
Support.
3:00 p.m.—3:20 p.m. A McGuire, WSU Conperative Extension Pragram Update
MISCELLANEOUS ITEMS
As of this date, �he Board, by a majarity vote, does approve for payment those vauchers certified by the
auditing ofificer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$779,013,94 and $528,906.15, as
record�d on a listing and made avaiiable to the Board.
TUES�AY, NC}1/EM�ER 24,2015
The session was continued at 9:30 a.m. with all Commissianers in attendance.
9:00 a�m.—9:30 a.m. R Stevens, Certification of General Electian {Elections Department}
9;30 a.m.--10:20 a.m. L Stoltman and D Haoper,Voluntary Stewardship Frogram (VSP)
Plartning Meeting
11:00 a.m.—11;20 a.m. iN Swans�n,J�venile Court and Yauth Services Update
11.3Q a.m.—11.50 a.m. G Goadwin, Disc�tssior�on Chelar�/DouglasiGrant Cour�l:y Behavioral
Heaith�rganizatinr�—Conference Cai!
12:00 p.m.—1:00 p.m. Cammissioners at PUD Cornmissioner Luncheon (PUD Office, Ephrata)
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Grant County Commissioners Minutes
Week of November 23, 2015
1:30 p.m,—2:20 p.m. J Tincher, Public Works Update
A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1 and
2 on the agenda as presented. The motion passed unanimously.
1. Yearly Review of Equipment Rental Rates and request for approval for increased rates.
(Approved)
2. Resolution No. 15-067-CC adopting the 2016 Annual Road Construction Program. (Approved)
Items discussed were: Personnel Changes; Port of Moses Lake/Sidewalk Project; HHW Event
Totals/Moses Lake; and New Solid Waste Software.
2:00 p.m.—2;20 p.m. Open Record Public Hearing, Current Expense and Road Fund Levy
Resolution and Certification Adoption
The Commissioners held an Open Record Public Hearing pursuant to RCW 24.55.120 to consider
revenue sources for Grant County's 2016 Current Expense and Road Fund budgets and on the
estimated amount of property taxes to be received from assessed valuations on property within
Grant County. The hearing shall include consideration of possible increases in property tax
revenues, This increase is exclusive of additional revenue resulting from new construction,
improvements to property, newly constructed wind turbines, any increase in the value of state
assessed property, any and annexations that have occurred and refunds made.The proposed 2015
property tax levy for collection in 2016 is:
e Current Expense -$16,848,158.00 which is the amount levied in 2014 for collection in 2015,
plus an increase of 1%on the maximum tax rate allowed by law which is an estimated
increase of$166,813.00(Approved, Resolution No. 15-069-CC)
• County Road Fund -$8,788,986.00 which is the amount levied in 2014 for collection in 2015,
plus an increase of 0.8903�5%on the maximum tax rate allowed by law which is an
estimated increase of$78,251.00 (Approved, Resolution No. 15-070-CC)
Jeff Tincher, Public Worl<s Director, discussed the Road Fund levy.
Barbara J. Vasquez, Clerk of the Board, discussed the Current Expense levy. She also stated that
since the Implicit Price Deflator is 0.251 percent, a resolution is needed as a declaration nf
substantial need for the purpose of the setting the limit factor for the property tax levy for 2016.
This is required for the Road fund (Resolution No. 15-072-CC)and the Current Expense fund
(Resolution No. 15�071-CC).
A motion was made by Commissioner Swartz, seconded by Commissioner Carter to close the public
comment portion of the hearing. The motion passed unanimously.A motion was made by
Commissioner Swartz, seconded by Commissioner Carter,to approve the levies as presented, The
motion passed unanimously. (Approved)
2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update
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Grant County Corrimissioners Minutes
Weelc of November 23, 2015
3:00 p.m,—3:15 p.m. Consent Agenda (Items 1 through 10)
A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 1
through 3, and 5 in part, and 6 through 10 on the agenda as presented. Item 4 and part of item 5 were
held for further review. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT
2. Request to create a new Internal Service Fund titled "Central Services" Fund#523. This fund will
be used to exclusively track the operations of the Central Services Department, per RCW 36.92.
(Approved, Resolution No. 15-073-CC)
3. Resolution No. 15-074-CG in the matter of creating a Grant County Central Services department,
per RCW 36.92, and placing the Department of Facilities and Maintenance, Interfund
Communications, and Technology Services under their umbrella. (Approved)
JUVENILE COURT AND YOUTH SERVICES
4. Request to purchase two photocopiers that were budgeted in their 2015 Capital Outlay budget,
from Business Interiors in the amount of$19,740.00. Their current budget for these item are
$12,000.00 so they request to move$6,000.00 of their unused Capital Outlay funds to the
purchase of the copiers and the balance they will be able to cover within their current operating
budget. (Item held for further review)
HUMAN RESOURCES
5. Personnel Action Request for the salary, wage and/or position changes for: Brenda Adame,
Fairgrounds;John Martin,Technology Services; LeRoy Allison,Grant Integrated Services(Item
being held); and Shelly Spencer, Clerk's Office. (Approved in part)
6. Recommendation Memorandum regarding a request from the Fairgrounds to appoint Brenda
Adame as the Interim Fairgrounds Director due tn the resignation of the current Fairgrounds
Director. The HR Director recommends approval. (Approved)
7. Recommendation Memorandum regarding a request from Central Services/Technology Services
for the final portion of the Technology Services restructuring-John Martin, The HR Director
recommends approval. (Approved)
8. Recommendation Memorandum regarding a request from the Clerk's Office tn adjust the wages
for Shelly Spencer who was impacted by wage compression due to step increases being held for
budgetary reasons. The HR Director recammends approval, (Approved)
PLANNING DEPARTMEIVT
9. Out of state travel request for Elisabeth Lauver and Connor Lange to attend the ESRI
International User Conference from June 26—July 1, 20�6 in San Diego, CA. (Approved)
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Grant County Commissioners Minutes
Week of November 23, 2015
FACILITIES AND MAINTENANCE
10. Recommendation to hire Simplex Grinnell to complete the annual tests and inspections of the
County's fire and suppression systems. The amount will be $4,163.00 per year. (Approved)
3:30 p.m,—4:00 p.m, J Nelson, DA Davidson— Bond Discussion
4:00 p.m.—4:50 p.m. B Adame, Fairgrounds Update
MISCELL,4NEOUS ITEMS
The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for the
November 25, 2015 payroll.
The Commissioners approved and signed the Grant County Payroll Authorization form for the November
13, 2015 payroll.
WEDNESDAY, NOVEM�ER 25, 2015
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m.—9:50 a.m. C Pence, New Hope Update
10:00 a.m.—10:20 a.m. B Hill, Public Defense Update
10:30 a.m. —10:50 a.m. T Jones, Sheriff's Office Update (Did not attend)
11:30 a.m. —12:00 p.m. R Stevens, Finance Committee Meeting
THURSDAY, NOVEMBER 26 and 27,2015
Thanksgiving Day Holiday,Courthouse Closed
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Grant County Commissioners Minutes
Week of November 23, 2015
Signed this__��_day of�_) , 2015.
BOARD OF COUNTY COMMISSIONERS
Gra t- ounty, Washi on
i rd teven Chair
�
Cindy Cart r, Vice-Chai
Attest: ���,` (.,c.��`��y
r
!e '"..�
� � Carolann Swartz, Member
� Ba bara J. Vasque , CM �
� rk of the Board