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Home My WebLink AboutMinutes - BOCCMIllTUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST i� 2oog� 8:go a.m. — 8:5o a.m. Elected Official Roundtable Discussion ro:oo a.m. —10:2o a.m. io:2o a.m. — io:5o a.m. i2:oo p.m. — i:oo p.m. 1:3o p.m. —1:5o p.m. 2:0o p.m. — 2:5o p.m. g:oo p.m. — 3:2o p.m. 8:0o p.m. — 9:0o p.m. Commissioners Office Safety Meeting Commissioners Work Session i. Award recommendation from the Juvenile Department to award the bid for an upgrade to their video security system to Advanced Protection Services Inc. (APS) in the amount of $5,52�.�2. Funding will come from a JABG Grant. 2. Budget Extension request from the Sheriff's Office in the amount of $95�096.0o for a reimbursement grant through the Washington State Department of Commerce. 3. 2-Budget Transfer requests from the Sheriff s Office, due to accounts that were coded incorrectly: • $1g,4o4.0o from Fund# 52i2852o0o to Fund# 598215207 • $i�,113.0o from rund# 521285205 to Fund#59$215205 4. Budget Extension request from the Public Records Officer in the amounts of $29,904.0o and $12,12g.00 for a grant from the Secretary of State to archive records for the Cornmissioners Office and Public Works. Commissioners at PUD Commissioner Luncheon (Tequila's) S Lorenz, Emergency Management Update T Hechler, Human Resources Update B Smith, District Court Update Commissioners at Grant County Fair Opening Ceremony (Fairgrounds Pavilion Bldg) The Grant County Commissioners session was called to order at 9:0o a.m. with all the Commissioners in attendance with the Clerlc of the Board. COMMISSIONERS WORK SESSION A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 2 through 4 on the Work Session agenda. Item i was tabled for further review. Items 2 and 4 were set for public hearing on September 8, 2009 at 9:3o a.m. The motion passed unanimously. COMMISSIONERS' AUGUST a�, 2009 MINUTES Page 2 of 5 MISCELI.ANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $229,751.2i, as recorded on a listing and made available to the Board. The Commissioners signed the Public Works Claims Fund Voucher Approval No. 08-1 through No. o8-i25 in the total amount of $2,608,499•12, as recorded on a listing and made available to the Board. As there was no further business to come before the Board fihe session was continued until August 18, 2009. TUESDAY, AUGUST a8, 2oon: GRANT COUNTY FAIR WEEK 9:0o a.m. - 9:i5 a.m. 9:3o a.m. — 9:4o a.m. 10:0o a.m. —10:2o a.m. 11:0o a.m. — ii:2o a.m. 1i:3o a.m. — ii:5o a.m. 1:0o p.m. — 5:0o p.m. 1:3o p.m. — 2:5o p.m. 2:0o p.m. — 3:0o p.m. 4:0o p.m. — 5:0o p.m. ConsentAgenda Open Record Public Hearing, Prosecuting Attorney's Office Budget Extension A Lee, Prosecuting Attorney's Office Update R Gonzales, Public Defense Update B Hill, Public Defense Update C Carter, Out D Pohle, PW Update R Stevens at NCCAC Board Meeting C Swartz at Moses Lake Trail Planning Team (City Hall) The session was continued at 9:0o am with all the Commissioners in attendance with the Clerk of the Board. CONSENT AGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Special Occasion license application for the Columbia Basin Rodeo Association, iog6 W Broadway, Moses Lake, WA 98837, from the Washington State Liquor Control Board. Proclamation stating that the song "Grant County" by Grant County Centennial Band is the official song of the Grant County Centennia12oo9. COMMISSIONERS' AUGUST i�, 2oog MINUTES Page 3 of 5 HUMAN RESOURCES Request from the Prosecuting Attorney's Office for an exception to hire a part- time/seasonal/hourly employee above the maximum rate of pay. OPEN RECORD PUBLIC HEARING PROSECUTING ATTORNEY'S OFFICE BUDGET EXTENSION The Commissioners held an Open Record Public Hearing regarding a budget extension request from Prosecuting Attorney's Office in the amount of $47�335•0o to receive a grant from the Washington State Department of Community, Trade and Economic Development. This grant will fund a Deputy Prosecutor position, including equipment. Commissioner Stevens moved to close public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Swartz moved to adopt the budget extension as presented, Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. og-o7o-CC) D POHLE, PUBLIC WORKS UPDATE The Commissioners approved the recommendation of the Director to implement a proposed drop box phase-out plan for Grant County Drop Boxes: • Close the Hartline Drop Box. • Increase hours at the Coulee City Drop Box to a full day on Saturday. • Close the Beverly Drop Box. • Increase the hours at the Mattawa Drop Box to add a full day on Friday. • Increase the disposal fees: Less than 1/z Cubic Yard $5.�g per load Non Compacted $ig.51 per cubic yard Dense or Compacted $23.i6 per cubic yard All subject to 3.6% State Refuse Collection Tax Resolution No. o9-o�i-CC in the matter of amending a comprehensive six year transpoi~tation improvement program for the years 2oog-2oi4. The Commissioners approved and signed Resolution No. 09-o�2-CC in the matter of initiating County Road Project designated as CRP NO. 09-09 for Potato Hill Rd. The Commissioners approved and signed Resolution No. 09-o73-CC in the matter of initiating county road projects and assigning CRP numbers as follows: • Rd 10.5 SE CRP o9-05 • Rd K NW/SW CRP o9-06 • Royal Carnp Sts. CRP o9-0� • Rd 3-NE CRP o9-08 The Commissioners approved and signed a contract between Grant County and Selland Construction, Inc. for the Ephrata Landfill Phase 2 Development project; and with Central Washington Asphalt, Inc. for the Airway Drive Realignment and Fairgrounds Path project. COMMISSIONERS' AUGUST i7, 2009 MINUTES Page 4 of 5 1VdISCELLANEOUS ITEMS The Commissioners approved the Personnel Action Request Recommendation from the Human Resources Director to initiate the sick leave donation policy for an employee of the Sheriffs Office (Recipient No. 09-06). As there was no further business to come before the Board the session was continued until September 2i, 2009. WEDNESDAY, AUGUST 1�, 2004; �:oo a.m. — 8:0o a.m. 10:0o a.m. — i2:oo p.m. 6:45 P.m. — 9:go p.m. C Swartz at Grant County Economic Development Council Meeting (ATEC Bldg, Moses Lalee) R Stevens at Rail Authority Meeting (Davenport Commissioners Office) Commissioners at Centennial Ride-a-long and Demolition Derby (Fairgrounds) THURSDAY, AUGUST 20. 2ooA: �? ,.i�L�V`V�� i!.,'},,�f��S�a�4.' �C��°�(}2`..,W�il��r�.�✓�� 9:0o a.m. — 9:3oa.m. 9:0o a.m. — 2:0o p.m �:oo p.m. — 8:3o p.rn. FRIDAY, AUGUST 2i, 2ooA: C�'.1�I`�f�l 'E�all7,�.�?G��"�',_�1i.��19J`�'�. 9:0o a.m. — 9:2o a.m. i:3o p.m. — 2:3o p.m. R Stevens, WRCIP Conference Call BOARD OF EQUALIZATION HEA.RINGS C Swartz at Grant Transit Authority Meeting (ATEC Bldg) R Stevens with L Pence, Prosecuting Attorney's Office Update C Carter at Gunpo Student Delegation Farewell Lunch (Tacos El Rey, Moses Lake) The session was continued at 9:0o am with all the Commissioners in attendance with the Clerk of the Board. MI�CELLAleTE0U�5 ITEMS The Chair of the Board was authorized to sign the Bryan and Katie Allred (Brian and Katie's Short Plat (FU 63, Bllc 81)) File #09-5285-oi, Final Plat Submission and Review. The Commissioners approved and signed the March 9 and i6, 2009 Minutes. COMMISSIONERS' AUGUST 1°7, 2009 MINUTES Page 5 of 5 As there was no further business to come before the Board the session was continued until August 24, 2009. Signed this _� day of , 2009. BOARD OF COUNTY COMMISSIONERS �� Carolann Swartz