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Home My WebLink AboutMinutes - BOCCMINUTES GRAN'T COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL i�, 200� 8:go a.m. — 8:5o a.m 9:0o a.m. — g:5o a.m. 10:0o a.m. —10:15 a.m. 10:2o a.m. —10: ,o a.m 1i:oo a.m. — i1:5o a.m. �:go p.m. — 2:2o p.m. 2:go p.m. — 2:5o p.m. 2:3o p.m. — 2:5o p.m. 3:0o p.m. — g:2o p.m. 4:0o p.m. — 4:2o p.m. 7:0o p.m. — 8:3o p.m. Elected Official Roundtable Discussion J Striclder, ASC Update/Misc. BOCC Action i. Vouchers for indigent defense, insurance, and/or grant administration. 2. Resolution on BOCC's approval of SIP No. 2008-07 for a grant in the amount of $i5o,000.0o and a loan in the amount of $50,000.0o for the Port of Ephrata's Transportation/Infrastructure Enhancement Phase II project. 3. Request from the Port of Mattawa seelcing BOCC approval of SIP Advisory Committee recommendation of funding for SIP #2008- 08 in the amount of $97,500.0o in the form of a loan and $ioi,32o.0o in the form of a grant. This proposed Strategic Infrastructure Project is for the extension Road T.i at the Port of Mattawa. 4. BOCC Chair signature on State of Washington Administrative Office of the Court's Certificate of Eligibility for Contracted Public Defender/Prosecutor Access to JIS-Link certifying Sigle Law (Dovie Sigle) represents Grant County in matters pertaining to public defense/assigned counsel from January 2009 to December 3i, 2009. 5. For BOCC Chair initialing: Thomson-West Order Form for subscription for Grant County Law Library Patron Access (contact name has changed, and initial needed under Technical Contact portion of the form). BOCC Office Safety Meeting Commissioners Worlc Session Budget and Finance Update CANCELLED J Christian-Stoker, Grant Mental Healthcare Update L Grammer, Assessor's Office Update CANCELLED D Nelson, Dept of Community Development Update T Hechler, Human Resources Update Department Head Review Commissioners at Quincy Valley Leadership Meeting (Quincy Fire Hall) The Grant County Commissioners session was called to order at 9:0o a.m. with all the Commissioners in attendance with the Clerlc of the Board. COMMISSIONERS' APRIL ig, 2009 NiI1VUTES Page 2 of 5 J STRICKI.,ER, ASC UPDATE AND MISC. BOCC ACTION The Commissioners approved and signed items i through 4 as listed above. Item 2 was assigned Resolution No. o9-ogg-CC. Item 5 was listed in error as this was signed on Apri16, 2009. MI�CELLANEOUS ITEM�S The Commissioners signed the Grant County Payroll Picic-Up Sheet for April 10, 2009. As there was no further business to come before the Board the session was continued until April i4, �009. TUESDAY, APRIL 1�, 2ooc� 8:0o a.m. — 9:0o a.m. 9:0o a.m. — 9:2o a.m. 9:3o a.m. — 9:45 a.m. 10:0o a.m. —10:2o a.m. io:go a.m. — io:5o a.m. ii:oo a.m. —1i:2o a.m. i:go p.m. — 2:5o p.m. g:oo p.m. — 3:2o p.m. 3:go p.m. — 3�45 P.m. 4:0o p.m. — 4:2o p.m. 6:0o p.m. — �:oo p.m. T Menlce, Prosecuting Attorney's Office, Sheriff Support, and Corrections Negotiations J Potts, Legislative Update Conference Call Open Record Public Hearing, Coroners Office, Public Defense, Facilities and Maintenance, and Sheriff's Office Budget Extensions A Lee, Prosecuting Attorney Update V Cummings, Facilities and Maintenance Update D Pomeroy, Moses Lalce/Warden Conservation District Update D Pohle, PW Update i. Execution of Contracts between Grant County and Crop Production Services for a portion of the Herbicide Materials zoo9 contract; and between Grant County and Helena Chemical Co. for a portion of the Herbicide Materiars 2009 Contract. 2. Recommendation to award the Rd D-SE project to Tommer Construction in the amount of $i,454�096.00. M Allen, MACC Update ConsentAgenda F Floyd, Executive Session Conference Call re: Best Litigation/Public Defense C Carter at Grant County Republican Women's Group Meeting (Pillar Rocic Grill) The session was continued at 9:0o am with all the Commissioners in attendance with the Clerlc of the Board. COlVIMISSIONERS' APRIL xg, zoo9 MINVTES Page g of � OPEN RECORD PUBLIC HEARING, CORONERS OFFICE, PUBLIC DEFENSE, FACILITIES AND MAINTENANCE, AND SHERIFF'S OFFICE BUDGET EXTEN�IONS The Commissioners held an Open Record Public Hearing regarding the following budget extensions requests: i, Coroner's Office Fund #001, Department #i2o in the amount of $2,362.9i to purchase a service bed for their vehicle; 2. Department of Public Defense Fund #001, Department #i38 in the amount of $2 ,,000.00 for a copy machine and office furniture for their office; g. Facilities and Maintenance Departrnent Fund #ooi, Department #i12 in the amount of $3�369.6o to purchase 52 sets of shelving for the new Public Records storage warehouse; 4. Sheriffs Office Fund #io9, Department #15i in the amount of $30,000.0o to cover overtime expenses for their INET operations. Funds will be transferred in from their INET Suspense Account; 5. Sheriff's Office Fund #ooi, Department #ii4 in the amount of $i4,o36.0o to cover the expense of additional man hours on the water for their marine enforcement program. Funds will come from the Washington State Parlcs- Safer Boating Program Grant; 6. Sheriff's Office Fund #001, Department #ii4 in the amount of $54�347•0o to purchase a new patrol vehicle and associated items. Funds will come from a Recovery Act 2009: Edward Byrne Memorial Justice Assistance Grant; and �. Sheriffs Office Fund #001, Department #114 in the amount of $850.0o to purchase one set of e-ticiceting hardware. These funds will be reimbursed by Live Nation. The total budget extension is in the amount of $129�965•51. There is a question about the $2,000.00 REET fund request to remodel the Sheriff s Office lcitchen/brealc room. Dave Firebaugh told the Commissioners that REET funds are not available to use for this project as it is under $5,000.00. Commissioner Stevens wants to speak with Mr. Firebaugh and get clarification. If REET funds are not available, the funds will need to be taken from the Sheriff's own Current Expense budget. Commissioner Stevens moved to close public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Stevens moved to adopt the budget extension, holding the $2,000.0o REET request until further information could be obtained, Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 09-o39-CC) D POHLE, PUBLIC WORKS UPDATE The Commissioners approved and signed items i and 2 as listed above. CONSENT 1�GE11�TTDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Recommendation from the Housing Authority of Grant County to appoint Karen Wagner to this Board as Commissioner, replacing Bob Bernd. Agreement to use county property for public purpose between Grant County and the Sage n' Sun Festival Committee to use the courthouse steps and lawn from June 11 through June 14, 2009. COMMISSIONERS' APRIL 1g, 2oog MII�UTES Page 4 of 5 HUMAN RESO URCES Personnel Action Request for the salary, wage, and/or position changes for Darryl Pheasant, Treasurer; Kim Allen, Clerlc; Bill Varney, Auditor; Laure Grammer, Assessor; Franlc De Trolio, Sheriff; Jerry Jasman, Coroner; and George Jalce Geisinger, Fairgrounds. Personnel Action Request Recommendation for the Prosecuting Attorney's Office request for an exception to the hiring freeze to hire a Deputy Prosecutor. The Human Resources Director recommends approval. Personnel Action Request Recommendation for the Assessor's Office request for an exception to the hiring freeze to hire a Deputy Assessor/Appraiser 1 position. The Human Resources Director recommends 2 possibilities: leave this position frozen and allow the Assessor's Office to hire in a temporary employee to assist the office or approval of the exception if it is known the Assessor's Office is not an office that would be required to institute another reduction in force. 'd'he Commissioners approved the exception of the hiring freeze and hire another full time employee. GRAN'I' MENTAL HF,ALTHCARE 2009 Recovery Act Funding Application—VOCA Domestic Violence Application, VOCA Sexual Assault Application, and VAWA STOP Application. F FLOYD. EXECUTIVE SESSION CONFERENCE CALL RE• BEST LITIGATION/PUBLIC DEFEliTSE Pursuant to RCW 42.3o.i10 (1)(i) Commissioner Carter called the session to order at 4:05 p.m. to go until 4:2o p.m. Commissioner Carter then closed the session at 4:2o p.m., reopened it at 4:21 p.m. to go until 4:26 p.m. Commissioner Carter closed the session at 4:26 p.m. MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $14o,8�g.o4, as recorded on a listing and made available to the Board. As there was no further business to come before the Board the session was continued until April2o, 2009. WEDIOTESDAY, APRIL i5, 200� 7:0o a.m. — 8:0o a.m. 9:3o a.m. —1i:3o p.m. i:go p.m. — 2:2o p.m, 6:3o p.m. — 8:3o p.m. C Swartz at Grant County Economic Development Council Meeting (ATEC Building, Moses Lake) TOURISM BOARD S Sherwood, Health Insurance Committee Meeting R Stevens at Rural Issues Sub-committee Meeting (Olympia) COMMISSIONERS' APRIL ig, �009 MINUTES Page � of 5 MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Val and Kip Calaway (Kip Calaway Short Plat (FU 24, Bld 25)) Final Plat Submission and Review, File #08-5085-01. THURSDAY, APRIL i6, 2009: 9:0o a.m. — 12:0o p.m. R Stevens at Leg Steering Committee Meeting (Olympia) 10:0o a.m. — 2:0o p.m. ii:3o a.m. —1:0o p.m 7:0o p.m. — 8:3o p.m. MISCELLANEOUS ITEMS BOARD OF EQUALIZATION HEARINGS C Swartz at Grant County EDC Spring Lunch (ATEC) C Swartz at Grant Transit Authority Meeting (Ephrata City Hall) County Program Agreement — Grant Mental Healthcare — Project Search Agreement No. 0963-62226 between Grant County, Grant Mental Healthcare, and the Washington State Department of Social and Health Services to assist customers with Mental Health issues who will be exiting high school. Signed this �� day of , 2009. BOARD OF COUNTY COMMISSIONERS �/�� ! J1.�. � /'�: ..i � ,