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; MINUTES
GRANT COUIVTY BOARD OF COMMISSIONERS �
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MONDAY, MAY 18, 2015 I
The Grant County Commissioners session began at 8:30 a.m, with all Commissioners in attendance. i,
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8:30 a.m.—9:00 a,m. Elected Official Roundtable Meeting I
9:00 a.m.—9:20 a.m. ASC Update and Misc BOCC Action
' A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to appr�ved items 1, �
and 3 through 6 on the ASC Agenda as presented. Item 2 did not arrive for signature. The motion �
passed unanimously. �
1. Possible vouchers for Interfund Communications, insurance, legal services,grant administration, �
etc. (Approvedj i
2. Anticipating: Lease agreement between Grant County, by and between the Grant County �
Fairgrounds, and the Moses Lake Gun Club, Inc.for use of county property located at the �
Fairgrounds off of the east parking lot, off of Paxon Road, Moses Lal<e. Term is date of signature
to March 31, 2018. (Did not arrive for signature)
3. BOCC decision on RSUI Group, Inc. Professional Liability Insurance Quote (Physicians, Surgeons, �
and Dentists) for$10,465.36 (includes taxes and fees)for Correctional Medical Associates' �
inmate medical services agreements for inmate health care at the Grant County Jail and Grant j
� County Youth Services. (Approved) ;
�4, Contract Amendment No. 15MH1713(1), Mental Health Services Program, between Spokane
County, by and between Spokane Regional Support Network(SCRSN), a Division ofi Spokane
County Community Services, Housing, and Community Development Department(CSHCD) and
Grant County. The amendment start date is 0�4/01/15 with an end date of 09/30/15.The
amendment updates Exhibit B,Statement of Worl<, adds a new Exhibit G-1, Performance I
Expectations, and updates Exhibit H, Funding Schedule for the purpose of adding$410,524.27.
(Approved) I
5, County Program Agreement No. 1563-38668, Emergency Domestic Violence Shelter and
Supportive Services, between the Washington State Department of Social & Health Services and I
Grant County, by and through Grant Integrated Services' New Hope Division. Grant amount is i
$283,263�00 with a term of July 1, 2015 through June 30, 2016. (Approved) '
6. Forms for BOCC signature on Grant County,Washington application packet for Washington �
, State Department of Commerce Community Development Block Grant(CDBG) 2015 General '�
Purpose Grant entitled Royal Water District Rehabilitation Project in the amount of$750,000.00: '
a) Project Summary form; (Approved and signed) �
b) Title VI Certification form (Approved and signed) '
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting
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Page 2 of 7 ,d
Grant County Commissioners Minutes ��
Week of May 18, 2015 '�
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10:30 a,m,—10:45 a.m. Citizen Public Comment Period
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Brian I<uest from the Port of Quincy came in to follow up on a conversation he had with j
Commissioner Carter and Darryl Pheasant,then separately with Commissioner Stevens, ',I
regarding the Quincy Hospital, stating that the Port of Quincy, QVMC, City of Quincy, and I,'
Confluence Health,Wenatchee are willing sit down and negotiation to move the medical
services in Quincy forward with some kind of parinering relationship with the Quincy Hospital.
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Mehdi Merred, Quincy Valley Medical Center, stated he spol<e with Mr. I<uest last Friday who
told him of of his conversation with Confluence and an introduction to this idea. QVMC is open
to all kinds of relationships and solutions and commit to get out of financial trouble. There is ,�
not one option that cannot be explored. The welcome discussions. And he appreciates the Port
of Quincy and the City of Quincy support for the QVMC. With these 2 entities on board, he
believes this is a community decision and look forward to other partnerships within the i��
community.
Tim Snead didn't have anything to add. ,i
Brian I<uest stated the hospital is an integral part when talking to business who would come to
Quincy. Would lil<e everyone's help to figure out where the warrants need to be and hopefully
June 1, he hopes the warrants will not be an issue. He would like to add that he hopes to keep
negative press regarding QVPR and the Gorge off of social media and keep a positive spin on
whatever moves forward.
Commissioner Swartz is very encouraged by this discussion and the County wants to be part of
the solution.
Mr. Kuest looks forward to see what o ortunities are out there.
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Anne Fisher, representing the Moses Lal<e Gun Club, discussed the lease that is being proposed
by the County. Also present are Kevin Myre and Bruce Nicholas. Ms. Fisher stated they would
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like to continue leasing the county building they are currently using but they are a non-profit �
and have very little funds. The gun club has been there many years and have between 40-60 �,
members. They would lil<e to ask what their responsible for as tenants. They are asking for
more than a 3 year lease, and the cost increase is too much for them to afford over time.
Maintenance of the building and weed spraying is costly. And they ask: do they pay for weed ;
spraying? Annie stated they could be eligible for grants if the lease is longer than 3 years. They
do pay their own garbage expenses and utilities.
Jerry Gingrich, Fair Manager, discussed their current lease stating this year they paid $750.00.
The proceeding contract had a $50 per year increase.
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Kevin Myre discussed grant options and that 5-10 year leases are usually required to get grant �
funding. They would like to make improvement to the grounds, �
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Page 3 of 7 �
Grant County Commissioners Minutes �
Week of May 18, 2015 ;
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Kevin Meyer stated they have opened their club to students and law enforcement; they are ;
open for the community. ;
Commissioner Carter discussed the sewage lagoon; and the 3 year lease.
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Commissioner Stevens stated he remembered not being able to get a hold of Gun Club �
members when the lease was up for renewal. I
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Annie stated they do keep up on their insurance requirements, and they had faxed the I
insurance certificate the Fair Office but it appears it was never received. She asked if there was '��
any other county property the BOCC may be interested in le�sing to them. 'I
Commissioner Stevens mentioned the old abandoned landfill outside of the city.Annie stated it ,
states in the statute that no gun clubs are permitted for future uses. Discussion ensued.
Commissioner Stevens mentioned that the Commissioners were the ones that directed the Fair li
Manager to give a 3 year lease. I
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Kevin Meyer discussed grants and that a 5 year lease commitment is needed to be awarded
grants. ;
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Bruce Nicholas discussed how they raised their dues to cover costs. '�
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Commissioner Swartz stated she does not object to a 5 year but not a 10 year lease.
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Commissioner Stevens stated the Commissioners will meet with the Fair Manager and make a
decision.
11:00 a.m.—11:50 a.m. D Nelson, Building Department and Fire Marshal Update �I
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2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update i
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4:00 p.m.—4:20 p.m. B Smith, District Court Update �
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MISCELLANEOUS ITEMS �
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The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the May ;
15, 2015 payroll. �
The Commissioners approved and signed the Grant County Payroll Authorization form for the May 15, i
2015 payroll. �
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As of this date, the Board, by a majority vote, does approve for payment those vouchers cerfiified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims ceriified by the �
auditing officer as required by RCW 42.24,090, in the amounts of$173,946.90,$726,810,39,and „
$550,814.60, as recorded on a listing and made available to the Board. �
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Page 4 of 7
Grant County Commissioners Minutes
Week of May 18, 2015
TUESDAY, MAY 19, 2015
The session was continued at 10:00 a.m.with Commissioners Stevens and Carter in attendance.
Commissioner Swartz was at outside meetings and excused.
10:00 a.m.—11:00 a.m. PURCHASING/BIDDING—POLICY PLANNING GROUP MEETING
11:00 a.m,—11:30 a.m. R Stevens, Miscellaneous Departmental Discussion
11:30 a.m.—1:00 p.m. C Swartz at Grant County Economic Development Council—Alternatives
to Carbon Tax Luncheon (ATEC, BBCC)
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1:30 p.m. —2:20 p.m. J Tincher, Public Works Update
1. Resolution No. 15-038-CC Initiating CRP Number 15-16 for the Road 4-SW Cost Share Project
with Milbrandt's for grade, drain, and surface BST. (Approved)
1:30 p.m. — 1:40 p.m. Bid Opening, Martin Road Reconstruction Project(CRP 13-17)
The following bids were received:
1. Selland Construction $1,301,034.70
2. Tommer Construction $1,183,333.00
3. Strider Construction $1,753,011.05
4. North Central Construction $1,233,324.85
5. Advantage Dirt Contractors $1,102,453.88
A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to turn over the i
bids to Public Works for their review and recommendation. The motion passed with 2 �
Commissioners in attendance.
2:30 p.m. —2:50 p.m. G Dano, Prosecuting Attorney's Office Update i
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Items discussed: f
1. Northwest Justice Project: Interpreter Status �
2. Prosecutor's Office Openings,
3. Guardian Ad Litem (GAL) contract status
3:00 p,m.—3:15 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to approved items 1
through 9 on the Consent Agenda as presented. The motion passed wi�h 2 Commissioners in �
attendance.
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' Page 5 of 7
Grant County Commissioners Minutes
Week of May 18, 2015 ,
COMMISSIONERS OFFICE
1. Comrnissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners May 4, 2015 Minutes for approval. (Approved)
3, Multi-Agency Communications Center MACC Bond Claims Payment Request(Batch 01-56) in the
arnount of$15,588.10. (Approved)
AUDITOR'S OFFICE—ELECTIONS DEPARTMENT
4. Authorization of Canvassing Board Representatives-Auditor's Staff, to act under authority given
in RCW 29A.60 for Laurie Buchanan, Dedra Osborn and Trisha Gibb to act as representatives for
the County; and for Maria Lugar to handle the ballots through the mail room process.
(Approved)
5. Designation of County Commissioner Richard Stevens to serve as the County Legislative
Authority on�the Canvassing Board for the Election to be held on August 4, 2015, (Approved)
6. Out of state travel request for Trisha Gibb, Dedra Osborn, Laurie Buchanan, and Michele
Jaderlund to attend Election Training at Hart Intercivic from July 1�—July 17, 2015 in Austin,TX.
(Approved)
FAIRGROUNDS
7. Request to utilize a formal bid process to construct the new Gold Gate entrance. Funding will
come through Grant County Emergency Management and was previously approved not to
exceed $20,000.00. (Approved)
8. Request to purchase a forl<lift from United Rental—Moses Lake in the amount of$13,875.00
plus tax. This purchase was approved in their 2015 budget. (Approved)
9. Recommendation to surplus their old forklift to Portland Forklift Recyclers for an estimated
amount of$1,750.00. (Approved)
3:30 p,m.—4:20 p.m. J Gingrich, Fairgrounds Update
Pursuant to RCW 42.�0.110(1)(g) Commissioner Stevens called an Executive Session to order at
3:30 p.m.to go until 3:40 p.m.to evaluate the qualifications of an applicant for public
employment or to review the performance of a public employee. In attendance were
Commissioners Stevens, Carter, and Swartz,Jerry Gingrich, Fairgrounds Manager,and Kirk
Eslinger, Human Resources Director. Commissioner Stevens closed the session at 3:40 p.m.
Also discussed at this update meeting:
1. Calendar/Accounting/Septic/Fair Updates
2. Horse Stall Renovations and Commercial Building HVAC Updates
3. Rodeo Association discussion on bleachers, sorting pens, combined ticket, and contract.
4. Invited the BOCC to the Legislative Day at the Washington State Fair Association
Convention on October 23, 2014 in Pascn.
4:00 p.m.—6:30 p.m. C Swartz at Eastern WA University/Presidents Regional Advisory Council
Meeting(Spokane Club)
Page 6 of 7
Grant County Commissioners Minutes
Week of May 18, 2015
WEDNESDAY, MAY 20,2015
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7:00 a.m.—8:00 a,m. C Swartz at Grant County Economic Development Council Meeting �
(ATEC, BBCC)
9:00 a.m.—9:30 a.m. R Stevens,WRCIP Fiscal Committee Conference Call
10:30 a.m.—11;30 a.m. C Swartz at Tourism Commission Meeting (Mardon Resort)
11:00 a.m.—12:00 p.m. R Stevens,WA State Department of Transportation/ PCC Rail System
TIGER Application Prep Conference Call '
6:00 p.m.—7:30 p.m. FAIRGROUNDS FACILITY ADVISORY COMMITTEE MEETING li
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THURSDAY, MAY 21,2015
R Stevens,Out '
4:15 p.m.—4:20 p.m. RFQ Bid Opening,Juvenile Court and Youth Services Facility Repair
Project
• No bids were received
6:30 p.m.—8:30 p.m. C Swartz at Grant Transit Authority(GTA) Board Meeting(Moses Lake
Facility Office) ,
MISCELLANEOUS ITEMS ;
Commissioners Stevens and Carter authorized the Deputy Clerk of the Board to stamp their initials and ;
signature of approval to the recommendation of the Public Works Director to award the bid for the
Martin Road Reconstruction project (CRP 13-17) to Advantage Dirt Contractors for the amount of
$1,097,932.88,
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Page 7 of 7
Grant County Commissioners Minutes
Week of May 18, 2015
FRIDAY, MAY 22, 2015
MISCELLANEOUS ITEMS
The Chair of the Board authorized the Clerk of the Board to stamp his signature to a letter addressed to
the Washington State Department of Transportation from the Palouse River and Coulee City Rail
' Authority(PCC Rail Authority) congratulating them on the completion of the Palouse River and Coulee
City Rail System 2015 to 2025 Strategic Plan and look forward to a continued partnership as the Plan is
updated and future investments are planned.
' Signed this � -�n day of ��cv�st, , 2015.
, BOARD OF COUNTY COMMISSIONERS
Gra unty, Washi ton
.d�.._._
h rd Steve Ch ir
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Cindy Carte Vice-Chair
At est:
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Carolann Swartz
; B rb ra J,Vasquez, C
lerk f the Board