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Home My WebLink AboutMinutes - BOCC (002) MINUTES ER I� GRANT COUNTY BOARD OF COMMISSION S � � MONDAY, FEBRUARY 23,2015 I�� I I The Grant County Commissioners session began at 8:00 a.m.with Commissioners Stevens and Swartz in �i attendance. Commissioner Carter arrived at 8:30 a.m. � i, 8:00 a.m.—8:20 a.m. Senator L Parlette, Discussion on HB 1009—Admissions Surcharge on � Rural Amphitheaters (Gorge) Conference Call 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting I � 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Swartz, to approve items 1 through 7 on the ASC Agenda as presented. The motion passed unanimously. ' �i 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. � (Approved) 2, Addendum to Services Agreement between Grant County and Gray&Osborne, Inc, entered into on November 10, 2014. The Addendum enables implementation of the Fairgrounds concession stands design and approval from the Grant County Health District for the installation of holding '� tanl<systems as set forth in the Agreement's Letter Exhibit and extends the duration of the � Services Agreement. (Approved) j 3. Everbridge, Inc. Core Platform Service Agreement for County, by and between Grant County j Emergency Management, for access to certain of Everbridge's proprietary interactive � communication services.Term is February 23, 2015 until all underlying Quotes with the County have expired or if terminated earlier by either party. (Approved) �. Programmed Maintenance Agreement between SPH Controls, Standard Plumbing Heating Controls, and Grant County for Facilities and Maintenance for mechanical maintenance for County heating, ventilation and air conditioning equipment. Term is February 1, 2015 through January 31, 2020 on a variable price schedule as set out in Section 5 of the Agreement. (Approved) 1 5. Washington State Military Department Amendment A to Contract#E15-046 with Grant County, � by and between the Multi Agency Communication Center(MACC), for E911 Wireline and � Wireless, The amendment increases the overall contract amount by$600. lApproved) � 6. Request for release of remaining funds (as Installment#2 on total project reimbursement)on Strategic Infrastructure Project (SIP)#2013-07, Port of Royal Slope, Water Line Extension to �� Hiawatha industria�Park, in the amount of$50,047.91. With this last installment made to the � Port,the 2.5%Grant County EDC Administrative Fee will also be paid for the remaining amount � of the award project,for a total to the EDC of$1,251.20. (Approved) ; ' i I 1 � i ; I � I Page 2 of 7 Grant County Commissioners Minutes Week of February 23, 2015 7. Amendment No. 2 to Department of Enterprise Services Agreement No. 2014-994 A for Community Services Building Upgrades—McKinstry Essention, LLC re Funding Approval in the amount of$6,878.92 for Design and Implementation of Energy Conservation Measures and sales tax to come out of the 2014-994 G (2-1) Construction Contingency as opposed to payment by Grant County. Subsequently,this is a $0.00 funding approval change. (Approved) 10:00 a.m.—5:00 p,m. R Stevens at REC Mitigation Meeting(3rd Floor Conference Room) 10;00 a.m.—10:20 a.m. Commissioners Office Safety Meeting 10:30 a,m.—10;45 a.m. Gtizen Public Comment Period (No public in attendance) I 11:00 a,m.—11:50 a.m. Budget and Finance Update ' ,� 2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update I 3:00 p.m.—3:30 p.m. Department Head Review I MISCELLANEOUS ITEMS j � As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the ;' auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$900.00, $38.92, and $325,942.67, as ' recorded on a listing and made available to the Board. � � � ,� � ; i � TUESDAY, FEBRUARY 24, 2015 The session was continued to 9:00 a.m.with all Commissioners in attendance. � � 9:00 a.m.—9;30 a.m. J Potts, Legislative Update Conference Call � 9:00 a.m.—9:30 a.m. R Stevens, Canvassing Board Certification of February Election (Elections I Department) j 9:30 a.m.—9;50 a.m. Open Record Public Hearing, Auditor's Office (Elections) and Technology !I Services Budget Extensions � The Commissioners held an Open Record Public Hearing to consider the following budget j extension requests: ! � ,� I � ' Page 3 of 7 Grant County Commissioners Minutes Week of February 23, 2015 1, Fund#501, DeparCment#179 in the amount of$10,800.00 to maintain the internet connectivity for the Community/Campus Security cameras project. This was originally � budgeted in the SherifF's Office 2015 budget and needs to be transferred out and shifted to the Operating Transfer budget within the General fund,and increase Technology Services 2015 budget by�this amount. 2. Fund#001, Department#108 in the amount of$50,800.00 to hire and train a new employee in the Elections Office,created by the retirement of a long-time employee. Michele Jaderlund described the budget extension for the new employee. Gary Baker described the extension for the cameras. � Commissioner Carter moved to close the public comment portion of the hearing,Commissioner I Swartz seconded and the motion passed unanimously. Commissioner Swartz moved to approve I � the budget extension as presen�ed. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Approved, Resolution No. 15-021-CC) � I 10:00 a.m.—10:50 a.m. PURCHASING/BIDDING POLICY PLANNING GROUP MEETING (Cancelled) � 11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Service Services Update I 11:30 a,m.—11:50 a.m. Department Head Review '; � 12:00 p.m.—1:00 p.m. Commissioners at PUD Commissioner Luncheon (PUD Office, Ephrata) i � 1:30 p.m.—2;20 p.m. J Tincher, Public Works Update i I � 1. Execution of Contracts with Crafco, Inc. for the Asphalt Crack Sealant 2015 project. (Not ready � for signature) ; 2. Execution of Contracts with Cobalt Truck Equipment for the Miscellaneous Equipment 2015 i project (Service Crane Body). (Approved) I 3. Execution of Contracts with DeAtley Crushing for the Crushing and Stockpiling 2015 project. ,� (Approved) 4. Execution of Contracts with Helena Chemical Company and Wilbur-Ellis for the Herbicide � Materials 2015 project. (Approved) 5. Authorization to Purchase a 2015 Dodge Ram Pickup for the Solid Waste Fleet Addition in the I amount of$27,256.66 (including tax) from the Washington State Department of Enterprise Services Contract with Bud Clary Chrysler podge. (Approved) j 6. 14 Year Dedicated Service Award for Raymond M. Whitney. (Approved) � i 1:30 p.m.—1:40 p,m. Bid Opening, B-SE Road Project (CRP 14-05) i The following bids were received: � 1. North Central Construction $554,960.00 'i 2. Advanced Excavation, Inc. $392,682.00 � � I � � Page 4 of 7 ' Grant County Commissioners Minutes Week of February 23, 2015 3. HLT Construction $498,453.50 4, Tommer Construction $593,333.00 5. West Company $523,665.00 6. James Dean Construction $535,927.00 7. Advantage Dirt Contractors $604,413.32 A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to turn the bids over to Public Works for their review and recommendation. The motion passed unanimously. 1:45 p.m.—1;55 p.m. Bid Opening, Sheriff Vehicles 2015 The following bids were received: 1. Experience Power Sports (2-Police Pursuit Motorcycles) $56,264.00 2. Various trade-in bids were received (see bid tabulation) ' A motion was made by Commissioner Carter, seconded by Commissioner Swartz,to turn the bids � over to Public Works for their review and recommendation. The motion passed unanimously. 1:45 p.m.—2:15 p.m. C Carter w/P Connelly ' �I 2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update � 3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 10) COMMISSIONERS OFFICE � 1. Commissioners Office and Public Defense Vouchers. (Approved) 2. Signature request on a letter to the US Department of Energy and the US Department of the Interior inviting input as to what community input and assistance might be needed and how soon, in support of the Manhattan Project National Historical Park—Hanford site. (Approved) � 3. New liquor license application for Sunfire Grill, 23572 Sunserra Loop NW, Quincy,WA 98848- I 9113,from the Washington State Liquor Control Board. (Approved) I 4. Douglas County Commissioners Resolution No. C.E. 15-09 in the matter of re-appointment of l trustee of the North Central Regional Library; specifically A{ec McKay as the Douglas County representative. This will be for a 7 year term, (Approved) � � FAIRGROUNDS i � 5. Request from the Boy Scouts of America (Cub Scouts)for an exception to the rental rates � charged for the use of the Rodeo Arena, The Fair Manager recommends charging$525.00 for 3 � days (reduced rate) instead of the normal price of$1,125.00, since the impact to the arena will be minimal. (Approved) � � ` i Page 5 of 7 Grant County Commissioners Minutes Week of February 23, 2015 FACILITIES AND MAINTENANCE 6. As part of the Courthouse Rehabilitation project, recommendation to award the RFB for ceiling grid in the new Assessor's Office to Dani'Z in the amount of$8,758.35. (Approved) 7. As approved in their Capital Expenditures budget, recommendation to award the RFB for carpet in the new Assessor's Office to Cost Less Carpet in the amount of$8,997.77. (Approved) SHERIFF'S OFFICE 8. Request for out of state travel for Beau Lamens and pavid DeLaRosa to attend the Western States Hostage Negotiations Conference from April 28-May 1, 2015 in Anchorage,AI<. (Approved) 9. Request to purchase ammunition in the amount of$20,931.00 as approved in their 2015 Capital Expenditures budget. (Approved) 10. Budget extension request in the amount of$60,000.00 from the County Road Fund to the Sheriff's Office Capital Expenditures budget for the purchase of 2-Patrol Motorcycles and associated equipment for use in their Motor Traffic Unit. (Approved,the budget extension hearing was set for March 31, 2015 at 9:00 a.m.) 4:00 p.m.—4:20 p,m. Open Record Public Hearing,Sheriff's Office request to surplus of Passenger Bus and Military Cargo Truck The Commissioners held an Open Record Public Hearing to consider the request of the Sheriff's " Office to surplus a 1985 MAN Passenger Bus (VIN#13M192053FC901432)and a 2005 American General (Military) Cargo Trucl< (VIN #C52307693), pursuant to RCW 36.34. If approved, a public hearing will be set and these items will be surplus'd and sold at auction, Chief De ut Ken Jones discussed their re uest. p Y q Commissioner Carter moved to close the public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Swartz moved to approve the surplus of the vehicles as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Approved, Resolution No. 15-022-CC) MISCELLANEOUS ITEMS I The Commissioners approved the recommendation from the Public Works Director to award the bid for the B-SE Road (CRP 14-05) project to Advanced Excavation in the amount of$392,682.00. � ,I Page 6 of 7 Grant County Commissioners Minutes � Week of February 23, 2015 ' WEDNESDAY, FEBRUARY 25, 2015 The session was continued to 10:00 a.m. with all Commissioners in attendance. 8:30 a.m.—9:30 a.m. C Carter at Central Safety Committee Meeting(3rd Floor Meeting Room) 10:00 a,m.—11:30 a.m. D Dean, Moses Lake City Council discussion on the Grant County Fairgrounds Septic Issue (continued from February 18, 2015) 11:30 a.m.—12:00 p.m. R Stevens, Finance Committee Meeting MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of $6,500.00. THURSDAY, FEBRUARY 26,2015 9:00 a.m.—10:00 a.m. C Swartz at Edward D.Jones Retirement Group Meeting(Moses Lake Office) 11:30 a.m. —1:00 p.m. C Carter and C Swartz at Grant County Economic Development Council— Adams and Grant Counties Economic Update Luncheon (ATEC, BBCC) '� 4:00 p.m.—6:00 p,m. R Stevens at Ground Water Management Area (GWMA)Administrative Board Meeting(County Building, Othello) i FRIDAY, FEBRUARY 27, 2015 I 1:30 p,m.—3:30 p.m. C Swartz, Legislative Steering Committee Conference Call (Webinar) � � � �i I ; i I i� i Page 7 of 7 Grant County Commissioners Minutes Week of February 23, 2015 Signed this /�"� day of�_, 2015. BOARD OF COUNTY COMMISSIONERS Gra unty, Washingt _.._._-- ,� � ' i.�k� rd Stevens, h ir Cindy Carte Vice-Chair � A est: � ,� ,,� ' I Carolann Swartz ' arl ara J. Vasquez, M Cler of the Board � ; � i � l , � � i i I � i , ; , : � � �� 'I , � � � I i i