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Home My WebLink AboutMinutes - BOCC (002), i , I CORRECTED 1VIINU'TES ' (See Gxecuklve Sesslon added to 1/13/15 Prosecuth�g AUm•ney's OFfice Upclate) �RANT COUNTY B�ARD OF COMMISSrONERS ' MONDAY,JANUARY 12, 2015 � I The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting I 9:00 a.m.—9:20 a.m, J Strickler,ASC Update and Misc BOCC Action � i A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1 � through 6, and 9 on the ASC Agenda as presented. Items 7 and 8 did not arrive for signature. The i motion passed unanimously. I ; 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. (Approved) ; 2. Grant County's insurance premium payment to Washington Rura) Counties Insurance Program for policy period 12/01/2014 to 12/01/2015 in the amount of$1,008,653.06. (Approved) � 3. Underwriting Engagement Letter between Grant County and D.A. Davidson &Co. on the , proposed offering and issuance of Limited Tax General Obligation Refunding Bonds. The proposed underwriting fee/spread is less than 0.80%of the principal amount of the Securities ; issued and will represent the difference between the price that Davidson pays for the Securities ; and the public offering price stated on the cover of the final official statement. In addition to '� the underwriting fee/spread,the County shall pay to Davidson a fee equal to $4,500 (or less) as � I compensation for its services in assisting in the preparation of the official statement and j providing various financial analyses, and for the use of Davidson's capital to advance certain I costs prior to settlement, etc. Term is January 6, 2015 through the closing of the offering of � the Securities. (Approved) ' 4. Grant County Payment Request#12 to Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. 14-46108-10, administered through the Grant County �� Housing Aufhority, in fhe amount of$47;361:70.—(Approved) � 5. Contract Amendment to#13MHBG1567(3), Mental Health Services Program: Mental Health I Block Grant between Spol<ane County, by and between Spol<ane County Regional Support i Networl< (SCRSN), a Division of Spokane County community Services, Housing, and Community � Development Department, and Grant County, by and Chrough Grant Integrated Services. The � amendment modifies Section 5, Funding, subsections 5.1 and 5.2,for the purpose of adding i $42,000 for services for the period of July 1, 2014 through June 30, 2015. (Approved) I 6. Supplemental Agreement to Customer Agreement No. 1012415 between Grant County and FP � Mailing Solutions for the addition of 35" Conveyer Stacker at an additional $42.11 per month for ! 63 months. (Approved) 7. Anticipating: Professional Services Agreement, Horticultural Pest and Disease Board i Coordinator/Inspector Consultant between Grant County, by and through the Grant County � Horticultural Pest and Disease Board and Jody Ann I<ane, Term is February 1, 2015 through January 31, 2018. (Did not arrive for signature) i � I I i I Page 2 of 6 Grant County Commissioners Minutes CORRECTED Week of January 12, 2015 8. Anticipating: 2015 Marketing/Development contract between Grant County, by and through the Grant County Tourism Commission, and Burl<e Marl<eting and Promotion. Term is January 1, 2015 through December 31, 2015. (Did not arrive for signature) 9. Anticipating: Professional Services Agreement for Coordinator and Facilitator(Executive Director) Consultant. Project: Columbia Basin Ground Water Management Area between Grant County and Paul Stol<er&Associates. Term is anticipated to be October 1, 2014 through June 30, 2015 (subject to modification). (Approved) �.0:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting 10:30 a.m.—10:45 a.m, Citizen Public Comment Period (No public in attendance) 11:00 a.m.—11:50 a.m. Commissioners at Road Supervisor Meeting (Public Worl<s) 1:30 p.m.—1:50 p.m. M Mcl<night,Assessor's Office Update 2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update 3:00 p.m.—4:00 p.m. C Carter, Human Resources Consultant Position—Interview Preparation MISCELLANEOUS ITEMS , As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$329,856.54, $181,409.82, $169,806.39, and $743,794.19, as recorded on a listing and made available to the Board. The Commissioners approved and signed the Grant County Payroll Authorization form for the January 9, I 2015 payroll. i TUESDAY.JANUARY 13,2015 i I The session was continued to 10:00 a.m. with all Commissioners in attendance. I 10:00 a.m.—10:20 a.m. B Stevenson, iFiber One News discussion on Legal Notices ' 10:30 a.m.—10:50 a,m. R Schneider, Emergency Management Update � 11:00 a.m.—11:20 a.m. T Gaines, Facilities and Maintenance Update j I i � i , � i � i I , Page 3 of 6 j Grant County Commissioners Minutes CORRECTED Weelc of January 12, 2015 i 1:30 p.m.—2:20 p.m. J Tincher, Public Worl<s Update j 1. Resolution No. 15-003-CC in the matter of Initiating County Road Projects and assigning them CRP Numbers (CRP 15-01 through 15-07)for various Construction Projects. (Approved) � 2. Resolution No. 15-004-CC in the matter of Amending a Comprehensive Six Year Transportation � Improvement Program for the Years 2015-2020. i 3. Quit Claim Deed to the City of Moses Lake for roads within the Neppel Town Site and located ' i within those portions of S 22 and 23, T 19 N, R 28 E. (Approved) � 4. Quit Claim Deed to the City of Moses Lake for Stratford Road, South of I<inder Road and right-of- i way annexed into the City (Moses Lake Ordinance No. 1290 dated 9/8/1987) located in the NW quarter of S 14,T 19 N, R 28 E. (Approved) 5. Authorization to Call for Bids for the Miscellaneous Equipment 2015 project with a bid opening � date of February 3, 2015 at 1:45 pm. (Approved) I 6. Authorization to Call for Bids for the Asphalt Cracl<Sealant 2015 project with a bid opening date of February 3, 2015 at 1:30 pm. (Approved) j 7. Resolution to amend the 6-Year Transportation Improvement Plan for the years 2015-2020. (Not ; ready for signature) 8. Anticipating: Interlocal Agreement between Grant County, by and through Grant County Public i Worl<s and the Moses Lake Irrigation and Rehabilitation District (MLIRD)for the necessary and i preliminary engineering, design, surveying and contract administration for the construction of a ; new dam on Sand Dunes Road, Road Log#21590. CRP 14-11 has been established for this ! project. The County will reimburse the MLIRD up to$600,000.00. The construction shall be completed on or before December 31, 2015. (Not ready for signature) 9. Anticipating: Resolution authorizing Execution of Intergovernmental Agreement between Grant County, by and through Grant County Public Works, and the Moses Lake Irrigation and Rehabilitation District (MLIRD) for the construction of a dam along Sand Dunes Road (CRP 14- � 11). (I�Cem#8 above) (Not ready for signature) ! � 2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Office Update i Pursuant to RCW 42.30.110(1)(i) Commissioner Stevens called an Executive Session to order at II _ 2:37 p.m. to �o until 2_;42_p,m.to discuss with le�al counsel representin�t�ie_a�enc_v_matter_s ' relatin�to a�encv enforcement actions, or to discuss with le�al counsel representing the a�encv i liti�ation or potential liti�ation. In attendance were Commissioners Stevens, Carter Swartz and � Garth Dano, Prosecutin�Attorney. Commissioner Stevens closed the session at 2:42 p.m. � i 3:00 p,m.—3;15 p.m. Consent Agenda (Items 1 through 6) � i A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1 through 6 on the Consent Agenda as presented. The motion passed unanimously. � COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) ' 2. Commissioners December 29, 2014 Minutes for approval. (Approved) � i � Page 4 of 6 ; Grant County Commissioners Minutes CORRECTED Week of January 12, 2015 3. Multi-Agency Communications Center Bond Claims Payment Request(Batch 01-56) in the amount of$15,588.10. (Approved) 4. Recommendation from the Health Insurance Committee to appoint Wade Hilliard to this committee replacing Jon Melvin and representing the Sheriff's Office. (Approved) SHERIFF'S OFFICE 5. Request to purchase a 2015 Ford Explorer from Columbia Ford Nissan (ofF the state bid contract) ; in the amount of$29,985.02. This was approved in their Capital Outlay budget. (Approved) TREASURER'S OFFICE � 6. Recommendation by the Grant County Finance Committee to adopt the Amended Investment Policy, per Finance Committee Resolution No. 2014-2 dated April 28, 2014. (Approved) j 4:00 p.m.—5:00 p.m. C Swartz at Moses Lal<e Trail Planning Team Meeting (Moses Lake City Hall) 6:00 p.m.—7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds) � MISCELLANEOUS ITEMS '�, As of this date the Board b a ma'orit vote does a rove for a ment those vouchers certified b the � , , Y J Y , pp p Y Y auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of$245,609.60, as recorded on a listing � and made available to the Board. ' Commissioner Swartz sent an email to legislators who are sponsors of HB1009 and SB5000(as provided by Josh Weiss of WSAC) stating that the Grant County Commissioners question the need for this bill, which would allow rural counties providing emergency medical services to locations with a rural i _ amphithea�er_t_o_impose_a_n additional_a_dmission_s_sur_ch_ar_ge_(_$1.00)_on tidcets_s_ol_d_at_Rur_al 1 Amphitheaters (Gorge Amphitheater). � � i WEDNESDAY,JANUARY 14, 2015 ' i 9:30 a.m.—11:00 a.m. R Stevens, Disability Board Meeting 10:30 a.m.— 1:00 p.m. TOURISM COMMISSION MEETING ', I 7:00 p.m.—9:00 p.m. Commissioners at Health Board Meeting(Public Worl<s Meeting Room) ! � i i i �� I� I i 1 Page 5 of 6 i Grant County Commissioners Minufes CORRECTED ' Weelc of January 12, 2015 �, i MISCELLANEOUS ITEMS ', � The Chair of the Board was authorized to sign a 2015 Funding Application Agency Profile between Grant ,� County, by and between New Hope Domestic Violence and Sexual Assault Services, and the United Way ' of Grant County. �,� ,I THURSDAY,JANUARY 15, 2015 ; � 9:00 a.m.-4:00 p.m, BOARD OF EQUALIZATION HEARINGS I I 12:00 p.m.—1:30 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Assault � Consortium Meeting (Samarian Hospital, Moses Lal<e) (Did not attend) i 6:30 p.m.—8:30 p.m. C Swartz at Grant Transit Authority(GTA) Board Meeting (Moses Lal<e ; Facility Office) I I FRIDAY,JANUARY 16, 2015 ' 9:00 a.m.—3:30 p.m. BOARD OF EQUALIZATION HEARINGS I� 1:30 p.m.—3:30 p.m. C Swartz, Legislative Steering Committee Webinar ' � 5:00 p.m.—7:00 p.m. R Stevens and C Swartz at CBDL: Pete Romano Retirement Celebration ; (Quincy Moose Lodge) i I I _ SA_T_U_RDAY,_JAN_UAR_Y_17.2015 � I 6:00 p.m.—9:00 p.m. R Stevens at Cattlemen and Cattlewomen Association's Annual Banquet j (St. Rose of Lima School, Ephrata) ! I � j ' i , Page 6 of 6 ! Grant County Commissioners Minutes CORRECTED � Week of January 12, 2015 � Signed this��day of , 015. �I BOARD OF COUNTY COMMISSIONERS � Grant County, Washington ' � j � � �� _ �i arc�St vens, air ' � , � i, � Cindy Carter Vice-Chair ; I t st: ' I Carolann Swartz ; B ba a J. Vasquez � ��erl of the Board i fl � i � i i � i I i � I � I � 1 _ � I ; i �I ; , � I �