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MINUTES
GR1�NT COUNTY BOARD OF COI�IMISSIONERS
' MONDAY,JANUARY 26.2015
, The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m.—9:00 a,m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. ASC Update and Misc. BOCC Action
A motion was made by Commissioner Swartz, seconded by Commissioner Carter,to approve items 1,
and 3 through 7 an the ASC Agenda as presented. Item 2 was not ready for signature. The motion
passed unanimously. '
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. I
(Approved)
2. Anticipating: Professional Services Agreement, Horticultural Pest and Disease Board
Coordinator/Inspector Consultant between Grant County, by and through the Grant County
Horticultural Pest and Disease Board and Jody Ann Kane. Term is February 1, 2015 through
January 31, 2018. (Not ready for signature)
3. Request for release of funds (as Installment#1 on to�al project reimbursement) on Strategic
Infrastructure Project (SIP)#2013-07, Port of Royal Slope, Water Line Extension to Hiawatha
Industrial Park, in the amount of$209,952.09. With the installment made to the Port,the 2.5%
Grant County EDC Administrative Fee will also be paid for that portion of the award project,for ;
a total to the FDC of$5,248.80. (Approved) �
4. Resolution No. 15-012-CC Authorizing Execution of Intergovernmental Agreement between �
Grant County, by and through the Grant County Sheriff's Office, and the City of Ephrata, by and
through the Ephrata Police Department, Regarding Reciprocal Polygraph Examination Services
(ASC Action Item#5, below). (Approved)
5. Intergovernmental Agreement between Grant County, by and through the Grant County
Sheriff's Office, and the City of Ephrata, by and through the Ephrata Police Department,
Regarding Reciprocal Polygraph Examination Services. Term is from date of final signature and �I
then open-ended until terminated by either party, (Approved)
6. Contract for Professional Services, Grant County Emergency Management For The Grant County,
Washington 2015 Community Wildfire Protection Plan,with Northwest Management, Inc, The
Contract is for the production of a Grant County 2015 Wildfire Protection Plan as required by I
the National Fire Plan,the Healthy Forests Restoration Act, and the Federal Emergency
Management Agency and per the specifications of the County Fire Departments. Contract I
amount is$6,400 with a term of February 1, 2015 through September 30, 2015. (Approved) i
7. QOCC approval of Grant County Department of Emergency Management Comprehensive I
Emergency Management Plan—Emergency Support Function (CSF)4B, Fire IVlobilization Plan,
approved by the Grant County Fire Chiefs on January 15, 2015. (Approved)
9:30 a.m.—9:50 a.m. J Gingrich, Fairgrounds Update ,
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Page 2 of 7
Grant County Commissioners Minutes
Week of January 26, 2015
10:00 a.m,—10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period
Glen Stockwell came in to discuss the Columbia Basin Project. He is going to meet with Dan
Newhouse soon and hopes the Grant County Commissioners will sign a Letter of Bipartisan
Support to Washington State's Congressional Team to form a Washington State Green Team.
He has already received signatures from Senator Warnick and Representative Dent. This would
put together a coalition of State Legislators to go to Washington DC, in support of the Columbia
Basin Project. The Board asked Mr. Stockwell to see the Clerk of the Board so this item could be
added to the February 3, 2015 Conserrt Agenda. ,
Jon Smith came in to discuss the Fairgrounds Annexation. He stated he read the 2005
annexation agreement between the City of Moses Lake and Grant County. Mr. Smith read into
the record a letter that he infiends tn read at the next City of Moses Lake Council meeting.
Commissioner Swartz urged Mr. Smith ta encourage the City Council,the policy makers,to come
and talk to the County Commissioners regarding this issue.
Gary Garnant came in to discuss the Manhattan Project National Park Advisory Committee for
the Hanford Site and is requesting to represent Grant County on this committee. In 2014,
Congress and President Obama authorized the establishment of new National Parks
commemorating the history of the Manhattan Project to be located at Hanford, Oak Ridge, and
Los Alamos. The advisory committee will address: park boundaries, roles and responsibilities,
needed site infrastructure to support the park,visitor services, etc. The Commissioner were in
support of Mr. Garnant serving on this committee and asl<ed that he contact the Clerk of the
Board to be added to next weel<'s agenda.
11:00 a.m.—11:50 a.m. House Bill 1009—Admissions Surcharge on Rural Amphitheaters(Gorge)
Discussion (Sign in sheet attached)
1:30 p.m.—2:�0 p.m. K Eslinger, Human Resources Update
2:30 p.m.—2:50 p,m. B Vasquez, Clerk of the Board Update �
3:00 p.m.—3:50 p.m. J Moberg, Vanbouchaute vs. Grant County et al. Discussion �
Pursuant to RCW 42.30.110(1)(i) Commissioner Stevens called an Executive Session to order at
3:00 p.m. to go until 3:20 p.m. to discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the agency I
litigation or potential litigation. In attendance were Commissioners Stevens, Carter, Swartz, and i
Jerry Moberg,Attorney, and June Strickler,Administrative Services Coordinator.The session was I
continued to 3:25 p.m. Commissioner Stevens closed the session at 3:25 p.m.
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Grant County Commissioners Minutes
Week of January 26, 2015
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42,24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of$207,606.50, and $25,000.00, as
recorded on a listing and rnade available to the Board.
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the
January 23, 2015 payroll.
The Commissioners approved and signed the Grant County Payroll Authorization form for the January
23, 2015 payroll.
TUESDAY,JANUARY 27,2015
The session was continued to 11:00 a.m. with Commissioners Stevens and Swartz in attendance.
Commissioner Carter was out and excused,
10:00 a.m,—10:50 a.m. PURCHASING/BIDpING—PQLICY PLANNING GROUP
11:00 a,m.—11:20 a.m. W Swanson,.luvenile Court and Youth Services Update (Cancelled)
11:30 a.m.— 11:50 a.m. B Stevenson, iFiber One News Legal Notice Discussion
12:00 p.m.— 1:00 p.m. Commissionsrs at PUD Commissioner Luncheon (PUD Office, Ephrata)
1:30 p.m.—2:20 p.m. J Tincher, Public Worl<s Update
1. County Road Administration Board (CRAB) Digital Submittal Certification for the Road Levy
Certification for 2015, (Approved)
1:30 p.m.—1:A�0 p.m. Bid Opening, 2015 Crushing and Stockpiling
The following bids were received:
1. Seubert Excavators, Inc. $1,280,150.00
2. �eAtley Crushing Company $1,115,OQ0.00
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to turn over the
bids to Public Works for review and recommendation. The motion passed with 2 Commissioners in
attendance. ,
Page 4 of 7
Grant County Commissioners Minutes
iNeek of January 26, 2015
1:45 p.m,—1;55 p.m. Bid Opening, Herbicide Materials 2015
Bids were received from Helena Chemical Company,Wilbur-Ellis Co, Crop Production Services, and
Alligare, LLC, As there were numerous items,they will not be listed.
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to turn over the
bids t� Public Works for review and recommendation. The motion passed with 2 Commissioners in
attendance,
2:30 p.m.—2:50 p.m. G Dano, Prosecuting Attorney's Of�Fice Update
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 10)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2, Special occasion liqu�r license application for Samaritan Hospital Foundation dba Samaritan
Healthcare Foundation, 601 E Wheeler Rd, Moses Lake, WA 98837, from the Washington State
Liquor Control Board. Event to be held at Big Bend Communil;y College (BBCC). (Approved)
3. Recommendation from the Noxious Wsed Control Board of Grant County to re-appoint Richard
Callahan as Director of Section 5,for a 4 year fierrn. (Approved) ;
4. Recnmrnendation from the Grant County Disability Board to re-appoint Rita Mayrant to their �'
Board for another 2 year term. (Approved)
FAIRGROUNDS
5, Recommendation to char�e the V�Mobile Clinic for their use of the Hucl<-Fuller building the
following rates for 2015: $50.00/day, $150.00/manth totaling$1,800.00 for the year(same rate
as 2015). (Approved) �'
6. The Grant County Democratic Party has requested the use af the Fairgrounds democrat building
and restroom facilities on the third Tuesday of each month for 2015 for approx. 3.5 hours each
time. The rental rate for this facility is$55.00 per day. The Democratic Party is requesting this
fee be waived. The Fairgrounds Uirector does not recommend �pproval. (The Commissioners
approved the Fairgrounds�irector's recommendation to deny this request) I;
7. Good Sam's Club hosts their RV Rally at the Fairgrounds, using the buildings, kitchen,tables,
chairs and stages, along with 150 camp sites, The current 2015 value of this usage is$14,276.00 ;
over the 5 day span. Good Sam's Club is requesting to utilize these items at the 2015 flat rate of j
$3,000.00. j
The Director recommends a base fee between$5,000.00-$9,000,00 for their event plus the
guarantee of 400 nights of camping. (1'his it�m is being held for orr�week for further review) I
GRANT INTEGRATED SERVICES I
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8. Request to decline payment on fourteen (14)Technology Services invoices totaling$2,042.47. i
These items were purchased by GrIS through TS between July 1 and October 8, 2015 but billed �
to GrIS in November and December, after their State and Federal Grant billing had closed. �
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Grant County Commissioners Minutes •
Week of January 26, 2015
Therefore, they are requesting to deny payment of these invoices. (7his item is being held for
one week for further review)
9. Request to purchase 2-42"displays and wall mounts at approximately$450.00 each; 2-50"
displays and wall mounts at approximately$625.00 each; and 2-5" displays and wall mounts at
approximately$950.00 each, plus tax. These are for their on-site networl<ing and installation of
Telehealth equipment using grant funding from Spokane Regional Support Network, (Approved)
SHERIFF'S OFFICE
10. Request to surplus 4-Ruger AC556 .223 machine guns (Serial Nos. 191-04047, 191-04109, 191-
04111, and 191-04Q46); and a Ruger Min-14 .223 rifle (Serial No. 181-14508) Parts only. The
Sheriff's Office no longer has a need for these items and has them to David Spiwak in PA who
was the highest bidder in the amount of$28,000.00. The Sheriff's Office also requests a budget
extension in the amount of$27, 810.00 to purchase a 2006 �odge Charger, 16-Glocl< Pistols,4-
Glock training pistols, 5—Less than Lethal 12 gauge shotgun stock conversion kits, safety glasses
and hearing protection, Firearms Training storage shed, and 1-EOTech Thermal Imager, using
these funds. (Approved, Resolution IVo. 15-013-CC)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$2,311.10.
WEDNESDAY,JANUARY 28, 2015
The session was continued to 8:45 a.m.with Commissioners Stevens and Swartz in attendance.
Commissioner Carfier was out and excused.
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7:00 a.m.—5:00 a.m. C Swartz at Moses Lake Wake Up Forum with Representative Manweller �
and Senator Warnick(Moses Lake Chamber Office)
8:45 a.m.—9:20 a.m. Budget and Finance Update
9:30 a.m.—9:50 a,m. B Hill, Public Defense Update
10:00 a.m. —10:20 a.m. G Baker,Technology Services Update
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10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update �
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11:00 a.m. — 11:20 a.m. K Allen, Clerk's Office Update
11:30 a.m. —12:00 p.m. R Stevens, Finance Committee Meeting
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Grant County Cornmissioners Minutes
' Week of January 26, 2015
6;00 p.m.—5:00 p.m, C Swartz at US �epartment of Interior/ Bureau of Land Management
meeting on the Vantage-Pomona Heights 230kV Transmission Line
Project(Sagebrush Senior Center, Mattawa)
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, TFiURSDAY,JANUARY 29
C Carter, Out
9:00 a.m.—12:00 p.m, CURRENT USE ADVISORY COMMITTEE MEETING
9:30 a.m.—1:00 p.m. R Stevens at Columbia River Policy Advisory Group Meeting(Olympia)
11:30 a.m. —1:00 p.m. C Swartz at Grant County Economic Development Council Luncheon
(ATEC, BBCC)
FRIDAY.JAIVUARY 30,2015
R Stevens and C Carter, Out
9:00 a.m.—1:00 p.m. BOARD OF EQUALIZATION HEARINGS
1:30 p.m.—3:30 p.m. C Swartz, Legislative Steering Committee Conference Call (Webinar)
SATURDAY,JANUARY 31, 2015
6:00 p.m. —7:30 p.m. C Swartz at Columbia Basin Rodeo Association Annual Moses Lal<e
Roundup Rodeo Banquet(Moses Lake EII<s Lodge)
Signed this day of , 2015.
Page 7 of 7
Grant County Commissioners Minutes
Week of January 26, 201.5
BOARD OF COUNTY COMMISSIONERS
Grant County, Washin on
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R�' ard St vens, C air
C
Cindy Carte , VicE-Chair
�e : ��__.�c.JS�I-✓
Carolann Swartz '
Bar ar J. Vasquez, MC
� CI rk f the Board
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