HomeMy WebLinkAboutMinutes - BOCC MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 1,2014
The Grant County Commissioners session began at 8:30 a,m.with all Commissioners in attendance.
8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting
9:00 a.m.—9:20 a.m. Open Record Public Hearing, adoption of the 2015 Grant County
Budget, Capital Facilities Plan, and Tax Levies
The Commissioners held an Open Record Public Hearing to adopt the 2015 Grant County
budget, Capital Facilities Plan, and Make Tax Levies.
Jacob Taylor, Chief Accountant, stated the 2015 Final Grant County Budget amount to be
adopted is$132,696,844.00. The current expense fund portion is$37,285,488.00. This is a
decrease of$1,364,000.00 than adopted in the preliminary budget. To balance the general
fund, he had to add $360,766.00 out of reserve funds. Mr.Taylor also stated the Capital
Expenditures budget is$745,486.00.
Commissioner Carter moved to approve the 2015 Grant County budget and the Capital
Expenditures budget as presented. Commissioner Stevens seconded and the motion passed
unanimously. (Resolutian No. 14-069-CC)
Cornmissioner Swartz read into the record the Noxiaus Weed Control Board rates proposed for I
2015:
• Irrigated Cropland 21 Cents per Acre
• Dryland 07 cents per acre
• Range/Scabland 04 cents per acre I
• Minimum Parcels $10.00 per parcel ,
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Commissioner Stevens moved to approve the 2015 funding rates for the Noxious Weed Board as
presented. Commissioner Carter seconded and the motion passed unanimously. (Resolution
No. 14-070-CC)
Laure Grammer,Assessor, discussed the resolution/ordinance and the certifications submitted
for current expense fund and the road fund tax levies.
• The increase for the Current Expense fund tax levy over the previous year's budget is
.9890%. The regular levy amount is$18,950,000.00 and the refund levy is$906,629.56.
(Resolution No. 14-072-CC)
• The increase for the County Road fund tax levy over the previous year's budget is
.651300%.The regular levy amount is$8,800,000.00 and the refund levy is$9,543.08.
(Resolution IVo. 14-071-CC)
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Week of December 1, 2014 i
Commissioner Carter moved to adopt the 2015 levies as presented. Commissioner Stevens
seconded and the motion passed unanimously. (Approved)
June Stricl<ler,Administrative Services Coordinator, discussed the Capital Facilities Plan
Addendum for the years 2015-2020, She updated the Summary of Capital Plan Projects and
projects that have been completed have been removed. New projects were added also along
with the Grant County Six Year Transportation Improvement Program.
Commissioner Stevens moved to adopt the Capital Facilities Plan for the years 2015-2020 as
presented. Commissioner Carter seconded and the motion passed unanimously. (Resolution
No. 14-073-CC)
Commissioner Carter moved to close the public Comment portion of this hearing and approve
the 2015 Grant County budget, Capital Facilities Plan, and Make Tax Levies as presented.
Commissioner Stevens seconded and the motion passed unanimously and the hearing
adjourned.
9:30 a.m.—9:50 a.m. J Strickler,ASC Update and Misc BOCC Action
A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1, 3,
6, and 8 through 11 on the ASC Agenda as presented. Items 2, 4, 5, and 7 were not ready for signature.
The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
2. Anticipating: Special Counsel Contract between Grant County and Evans, Craven & Lackie, P.S.
to perform and render legal assistance and advice relative to tax valuations,trial and all related
appeals involving REC Solar ASA and/or its related entities, and other matters/proceedings as
directed by the Board of County Commissioners. Term is November 7, 2014 through December
31, 2016. (Not ready for signature)
3. Request for Authorization for Release of BOCC Approved Funds, SIP#2012-10, City of Soap Lake,
Main Avenue Improvement Project in the amount of a $56,500 grant, a $25,000 loan, and the
2.5%Administrative Fee of total project funding in the amount of$2,037,50 to the Grant County
Fconomic Development Council. (Approved)
4. Anticipating: 2015 Professional Services Agreement, Conflict and Overflow Investigator,
between Grant County and Karl E. Calhoun of Calhoun Investigative Services,for investigative
services to assist Grant County Public Defense to conduct indigent defense services. Term is
January 1, 2015 through December 31, 2015. (Not ready for signature)
5. Anticipating: 2015 Professional Services Agreement,Conflict and Overflow Investigator,
between Grant County and Stephyne Silvestre dba Third Eye Investigations, for investigative
services to assist Grant County Public Defense to conduct indigent defense services. Term is
January 1, 2015 through December 31, 2015. (Agreement not going to be renewed)
6. 2015 Professional Services Agreement, Conflict and Overflow Investigator, between Grant
County and Jeff Wade dba Wade Investigative Services,for investigative services to assist Grant
County Public Defense to conduct indigent defense services. Term is January 1, 2015 through
December 31, 2015. (Approved)
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Grant County Commissioners Minutes '
Week of December 1, 2014
7. Anticipating: 2015 Professional Services Agreement for Legal Representation of Indigent
Individuals in the Juvenile Division of Grant County Superior Court(Juvenile Offenders Only),
Conflicts Contractor, between Grant County and Thomas Wolfstone. (Not ready for signature)
8. 2015 Recording Fee Surcharge Distribution Agreement pursuant to RCW 36.22.178 with a 40%
distribution to New Hope Domestic Violence and Sexual Assault Services and 60%distribution to
the Housing Authority of Grant County. Term is January 1, 2015 through December 31, 2015.
(Approved)
9. 2015 Recording Fee Surcharge Distribution Agreement pursuant to RCW 36.22.179 and 1791
with a 30% distribution to New Hope Domestic Violence and Sexual Assault Services and 70%
distribution to the Housing Authority of Grant County. Term is January 1, 2015 through ,
December 31, 2015, (Approved)
10. Grant County Request for Reimbursement No, 4 on CDBG Public Services Grant No. 14-65400-
005 for the month of October, 2014,with the Department of Commerce and administered
through the OIC of Washington, in the amount of$16,519.97, (Approved)
11. Amendment No. 01 on Department of Social and Health Services Contract#1463-15964 for FY15
Emergency Domestic Violence Shelter and Supportive Services,to provide ongoing emergency
shelter and support services to victims of domestic violence in Grant and Adams County. The ,
amendment serves to increase the maximum contract amount by$4,640.00 and modifies
Exhibit D-1, Budget. The new contract amount is$283,263.00. (Approved)
10:00 a.m,— 10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m,— 10:45 a.m, Citizen Public Comment Period (No public in attendance)
12:00 p.m.— 1:00 p.m. Elected Official and Department Head Luncheon
1:15 p.m.—1:55 p.m. L Allison, Grant Integral:ed Services Update �
2:00 p.m.—2:50 p.m. I< Eslinger, Human Resources Update
3:00 p.m.—3:20 p.m. D Hooper, Planning Department Update
MISCELLANEOUS ITEMS I�
The Chair of the Board was authorized to sign the Health District Voucher listing in the amounts of
$3,246.34 and $28,301.38.
The Comrnissioners approved a request from the Human Resources Director for an exception to the Sick
Leave Donation policy for Recipient No. 14-01 from Public Works and allow payroll to process payment
of donated hours missing from the employee's last paycheck due to an error made. (Approved)
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Grant County Commissioners Minutes
Week of December 1, 2014
TUESDAY,DECEMBER 2, 2014
The session was continued to 9;00 a.m.with all Commissioners in attendance.
9:00 a.m.—9;20 a,m. Open Record Public Hearing,Adopting an Ordinance adding Title 2 to
the Grant County Code titled "County Vehicles"
The Commissioners held an Open Record Public Hearing to consider an ordinance adopting Title
2 of the Grant County Code titled "County Vehicles". This ordinance will establish marking
requirements (pursuant to RCW 46.08.065) and exceptions concerning publicly owned vehicles
owned or controlled by Grant County. ,
Undersheriff Ponozzo stated that it not is the intent of the Sheriff's office to end run what some
might consider to be a law,with what the State of Washington requires that their vehicles be
marked. They have done a lot of research across the state and there are not one or two sides to
this issue; whether they should or shouldn't be marked. There are a number of different
answers from legal authorities and they can't decide what this law actually states. Currently the
Grant County Sheriff and Administrative Staff have their vehicles marl<ed. It is their intent to
continue to mark vehicles.
They only have a certain amount of time (approx. 30 days)from when they receive new vehicles
to get them marked and equipment installed. This is sometimes not possible when they receive
10-20 vehicles at a time. They only have 1 local vendor who does this work and they can only
process one vehicle at a time.
Undersheriff Ponozzo also stated their undercover vehicles do not get marked. This ordinance ,
mirrors what the Washington State Patrol does.
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Stevens seconded and the motion passed unanimously. Commissioner Stevens moved to adopt
the Ordinance as presented. Commissioner Carter seconded and the motion passed
unanimously. The hearing adjourned. (Approved, Ordinance/Resolution No. 14-074-CC)
9:30 a.m,—9:50 a.m. Consent Agenda (Items 1 through 4)
A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to approve items 1
through 6 on the Consent Agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers, (Approved)
2. Commissioners November 17, 2014 Minutes for approval. (Approved)
3. Proclamations recognizing the Almira, Coulee, Hartline High School Warrior Girls Volleyball
Team and their 2014 State 1B 2"d Place title; and the Ephrata High School Tigers Girls Soccer
Team and their 2014 State 2A 4th Place title, (Approved)
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Grant County Commissioners Minutes
Week of December 1, 2014
GRANT INTEGRATED SERVICES ,
4. Request to proceed with an expansion and upgrade to their Telehealth system that was recently
approved and will be funded by the Spokane County Regional Support Network (SCRSN). The
funds will be expended by GrIS then reimbursed by the SCRSN. This is a sole source purchase
from Cerium Networl<s, and not to exceed $76,000.00. (Approved,Sole Source Resolution No.
14-075-CC) ,
WSU COOPERATIVE EXTENSION
5. Out of state travel for Andy McGuire to attend a worl<shop on December 3, 2014 in Hermiston,
OR. (Approved) i,
SHERIFF'S OFFICE �
6. Agreement for Services, Contract Document GCSO-1014 between Grant County and Huntleigh
USA Corporation for security surveillance services. Term is November 21, 2014 through ,
November 30, 2019, (Approved)
10:00 a.m.— 10:20 a.m. Certification of Tax Levies to the County Assessor, per RCW 84.52.070 I'
Certification and acknowledgement signed, noting that not all taxing districts submitted their
Levy Certifications.
10:30 a.m, —10:50 a.m. L Stoltman, Conservation District Update I�
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11:00 a.m,— 11:50 a.m. M Schwisow, Columbia Basin Development League update on the
Columbia Basin Project and Odessa Groundwater Replacement Program '
1:30 p,m.—2:20 p.m. J Tincher, Public Works Update
2:00 p.m.—2:20 p.m. Open Record Public Hearing,Joyce Adams Franchise
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The Commissioners held an Open Record Public Hearing to consider a franchise application from
Joyce Adams to construct, operate and maintain a pump station and pipeline on certain county 1,
rights-of-way for the purpose of pumping and carrying water. The located is Along the South �
edge of Dahl Road NE from Moses Lake East approximately 450 ft. then North under said road, !I
then East along the North edge of Dahl Road NE approximately 550 feet to the East end of said j
road. Located in the NE quarter of S 17 and the SW quarter of S 8,T 19 N, R 28 E,WM, �
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Jeff Tincher, Public Works Director discussed the application stating it is approx. 1000 feet in I
length for a 6" PVC irrigation line and a pump station adjacent to County road right-of way,
against the lake,to provide irrigation water, The Director recommends approval,
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Grant County Commissioners Minutes
Week of December 1, 2014
Commissioner Carter moved to close the public comment portion of the hearing. Commissioner
Stevens seconded and the motion passed unanimously. Commissioner Stevens moved to
approve the franchise as presented. Commissioner Carter seconded and the motion passed
unanimously. The hearing adjourned. (Approved, Order Granting Franchise signed)
2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i) Commissioner Swartz called an Executive Session to order at
2:37 p.m. to go until 2:53 p.m.to discuss with legal counsel representing the agency matters ;
relating to agency enforcement actions, or to discuss with legal counsel representing the agency
litigation or potential litigation. In attendance were Commissioners Stevens, Carter, Swartz, and
Lee Pence, Civil Deputy Attorney, Commissioner Swartz closed the session at 2:53 p.m.
3:30 p.m.—4:20 p.m. Commissioners at Fairgrounds Update Meeting (Fairgrounds)
WEDNESDAY, DECEMBER 3,2014
The session was continued to 9:00 a.m. with all Commissioners in attendance,
9:00 a.m.—11:30 a.m, Public Records Officer Interviews
1:00 p.m.—5:00 p.m. C Carter, Out
MISCELLANEOUS ITEMS '
The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the
November 26, 2014 payroll.
The Commissioners approved and signed the Grant County Payroll Authorization form for the November
26, 2014 payroll.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of$242,954,91, as recorded on a listing
and made available to the Board.
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Grant County Commissioners Minutes
Week of December 1, 2014
THURSDAY, DECEMBER 4,2014
7:00 a.m.—8:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting (Moses Lal<e
Chamber Office)
9:00 a.m.— 12:00 p.m. BOARD OF EQUALIZATION HEARINGS
12:00 p,m,—3:00 p.m. DAVE FIREBAUGH RETIREMENT PARTY
1:30 p.m.—3:30 p.m. C Carter at Area Aging/Council of Governments Meeting
(East Wenatchee Office)
4:00 p.m.—5:00 p.m. VETERANS ADVISORY BOARD MEETING
Signed this��day of�, 2014.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washingto ,�
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