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HomeMy WebLinkAboutMinutes - BOCC i MINUTES GI�ANT CQUNTY' BOARD OF COMMISSIONERS MONDAY,OGTOBER 20,2014 The Grant County Commissioners session began at 8:30 a.m.with Commissioners Swartz and Carter in attendance. Commissioner Stevens was out and excused. 8:30 a,m,—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc. BOCC Actian A motion was made by Commissioner Carter, seconded by Commissioner Swartz,to approve items 1, 5, ' 7, and 10 through 13 the ASC Agenda as presented. Items 2, 3,4,6,8 and 9 were not ready for signature. The motion passed with 2 Commissioners in attendance. 1, Possible vouchers for Interfund Communications, insurance,and/or grant administration. (Approved) 2. Anticipating: Services Agreement between Grant County and Gray&Osborne, Inc., concerning the completion of a feasibility study of the sewage treatment options and assistance with existing sewage systems at the Grant County Fairgrounds, Term is September 30, 2014 through February 28, 2015. (Not ready for signature) 3. Anticipating: 2014-2015 Professional Services Agreement for Legal Representati_on of Indigent Individuals in Grant County Superior Court(Adult Felony Only), Overflow/Conflicts Contractor, between Grant County and Michael V. Felice. Term is October 20, 2014 through December 31, 2015. (Not ready for signature) 4. 2015 Agreement, Concert Management/Development, between Grant County and Live Nation Worldwide, Inc. Term is January 1, 2015 through December 31, 2015. (This item is being held for further review) 5. Action on recommendation from Grant County 7ourism to renew the (2014) Marketing/ Development Contract between Grant County, by and through Grant County Tourism, and Burke Marketing& Promotion. Term would run January 1, 2015 through December 31, 2015. (Approved) 6. Anticipating: Professional Services Agreement for Coordinator and Facilitator(Executive Director) Consultant, Columbia Basin Groundwater Management Area between Grant County, � Washington, and Paul Stol<er&Associates. Term is anticipated to be October 1, 2014 through ( August 1, 2015. (Not ready for signature) �, 7. Ai�ticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Brett Billingsley. Term is January 1, 2015 through December 31, 2016. (Approved) 8. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Bradley i Thonney. Term is January 1, 2015 through December 31, 2016, (Not ready for signature) I NOTE: ALL TIMES tlltE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF �I TH E DAY AT THE BOARD'S DISCRETION THE BOARD iVIAX ADD ANDlOR DELETE AND TAKE ANY ACTION ON t1NY i ITEM NOT INCLUAED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE ! MATTER IS STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD. ' 1 i Page 2 of 6 Grant County Commissioners Minutes Week of October 20, 2014 9. Anticipating: Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Patrick Earl. j Term is January 1, 2015 through December 31, 2016. (Not ready for signature) ,� 10. Anticipating; Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County District Court, Full Time Contractor, between Grant County and Paulette Burgess. Term is January 1, 2015 through December 31, 2016, (Approved) 11, State of Washington Department of Enterprise Services funding approval request for Contract No. 2014-994 G (2-1)for 1;he remodel project of the Community Services Building(formerly , I<nown as the Whitaker Building) and contract for same, in the amount of$869,914,39. ! (Approved) � 12. State of Washington Department of Enterprise Services funding approval request for Architectural and Engineering Services and Department of Enterprise Services Contract 2014- � 994 B (2), Interagency Amendment No. 1, for the remodel project of the Community Services Building (formerly known as the Whitaker Building), and contract for same, in the amount of $287,994.61. (Approved) 13. State of Washington Department of Enterprise Services Retainage Investment request for ESCO Contract No. 2014-994 G (2-1) for the Community Services Building Upgrades (formerly known as the Whitaker Building), in the amount of$49,500.00. (Approved) 9:30 a.m.—9:50 a.m. C Price,WSU Cooperative Extension Update 10:00 a.m,—10:15 a.m. Commissioners Office Safety Meeting �I 10:30 a.m.—10:45 a,m. Public Comment Period (No public in attendance) � 11;00 a.m.—11:50 a.m. D Nelson, Building Department Update � 1:30 p.m. —1:50 p.m. L Pence, Prosecuting Attorney's Office Update 'I � Pursuant to RCW 42.30.110(1)(i) Commissioner Swartz called an Executive Session to order at 1:54 p.m. to go until 2:01 p.m.to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency I litigation or potential litigation. In attendance were Commissioners Cartier and Swartz, and Lee � Pence, Civil Deputy Attorney. The session was continued to 2:04 p.m. Commissioner Swartz closed the session at 2:04 p,m. � � i 2:00 p.m. —2:50 p.m. I< Eslinger, Human Resources Update � 4:00 p,m.—4:20 p.m. B Smith, District Court Update �� � '� i � i I NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF � THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY j ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE ' MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD ,j I I Page 3 of 6 Grant County Commissioners Minutes Week of October 20, 2014 MISCELLANEOUS ITEMS , The Commissioners approved a request from Facilities and Maintenance Manager for an emergency , repair to the irrigation system of the Courthouse Complex. Word of Mouth Services will perform the ' work in the amount of$3,901.61. , The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the October 17, 2014 payroll. As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the audifiing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of$49,146.58, $758,842.74, $807,460.48, $94.35, $9,69, and $177,655.25, as recorded on a listing and made available to the Board. TUESDAY,OCTOBER 21, 2014 The session was continued to 10:00 a,m, with Commissioners Swartz and Carter in attendance. Commissioner Stevens was out and excused. i � 10:00 a.m.—10:50 a.m. T Caldwell-Burns, Douglas/Chelan Regional Support Network— Regional . Service Areas Discussion 11:30 a.m.—11:50 a.m. Consent Agenda (Items 1 through 13) A motion was made by Commissioner Carter, seconded by Commissioner Swartz,to approve items 1 through 14 on the Consent Agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers. (Approved) 2. Commissioners October 6, 2014 Minutes for approval. (Approved) 3. Held from the October 14, 2014 ConsentAgenda: Request from the Multi Agency Communications Center(MACC) for Grant County to finance a new 9-1-1 dispatch center, by selling$7,500,000.00 in Limited General Obligation bonds. (Approved,the Board signed an Underwriting Engagement letter with DA Davidson) 4. Special occasion license application for the Columbia River Basin Cancer Foundation, 1031 W. Broadway Ave., Moses Lake, WA 98837, from the Washington State Liquor Control Board. (Approved) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD ANA/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD Page 4 of 6 Grant County Commissioners Minutes Week of October 20, 2014 SHERIFF'S OFFICE 5. Budget extension request in the amount of$1,319,535.00 to cover the cost of paying overtime and purchasing operational equipment and fuel while the Sheriff's Ofifice has been employed in maintaining a security presence on the Columbia River's Wanapum Pool for the Grant County Public Utility District (PUD). The County is being reimbursed by the PUD to cover these costs per a contract with the PUD. (Approved,the public hearing was set for November 12, 2014 at 8:30 a.m.) 6. Budget extension request in the amount of$68,249.00 to purchase 18 Community/Campus Security cameras to be placed throughout several locations in Grant County and on the main campus of the Courthouse Complex. This is a sole source item to be purchased from Huntleigh USA/LAS and funding would come from the Current Expense fund. (Approved and Resolution No. 14-059-CC for sole source purchase assigned. The public hearing was set for November 12, 2014 at 8:30 a.m.) 7. Request to surplus a 1996 Might FB Radar Trailer(WA Lic#37814C)which is no longer operative and the cost to repair exceeds the cost to purchase a new one, This trailer will be given to the Mattawa Police Department who is willing to spend the funds to get the trailer operative. (Approved and Resolution No. 14-058-CC assigned. The public hearing was set for November 12, 2014 at 8:30 a.m.) EMERGENCY MANAGEMENT 8. Out of state travel request for Sandi Duffey to attend Radiological Emergency Response Operations (RERO)training from December 14—20, 2014 in Anniston, AL. (Approved) 9. Request for adoption of the Grant County Comprehensive Emergency Management Plan Emergency Support Function 10-B Chemical and Radiological Protection Plan, Emergency Response Basic Plan and Implementing Guidelines, Revision 6. (Approved and adopted) FACILITIES AND MAINTENANCE 10, Out of state travel request for Pete Wyatt to attend Digium Asterisk Fast Start Course for VoIP phone systems from November 11-14, 2014 in Huntsville, AL. (Approved) 11. Request to pay the final billing to The DOH and Associates in the amount of$10,727.14,for the Community Services Building (formerly Whitaker) remodel project.This is the final billing to terminate and complete the contract. (Approved) TREASURER'S OFFICE 12. Request to transfer the Trial Court Improvement monies from 1:he Law and Justice Fund per SSB 5454.The amount is$11,906.00. (Approved) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD Page 5 of 6 Grant County Commissioners Minutes Week of October 20, 2014 GttANT INTEGRATED SERVICES 13..Request to purchase a three work-station computer set up to accommodate additional staff positions being funded by the Spol<ane County Regional Support Network. This will be purchased from Business Interiors and Equipment in the amount of$4,851,85. (Approved) WSU COOPERATIVE EXTENSION 14. Request to hire Crown Moving Company in the amount of$5,896.04 to facilitate the move of their Ephrata Office to the new Moses Lake location, Crown Moving is on the State Contract. (Approved) 1:30 p.m.—2:20 p.m. J Tincher, Public Works Update 1. Local Agency Agreement Supplemental between Grant County and WA DOT for W-NW Bridge #399 Project. (Not ready for signature) 2:30 p.m.—2:50 p.m. D Lee, Prosecuting l�ttorney's Office Update Pursuant to RCW 42.30.110(1)(i) Commissioner Swartz called an Executive Session to order at 3:05 p,m.to go until 3:17 p.m. to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigatinn or potential litigation. In attendance were Commissioners Carter and Swartz, and Lee Pence, Civil Deputy Attorney, Commissioner Swartz closed the session at 3:17 p.m. MISCELLANEOUS ITEMS The Commissioners approved an amendment to the December 2014 Holiday Schedule for Grant County. The Christmas holiday will now be Thursday, December 25 (Christmas Day) and Friday, December 26 (the day after Christmas). The Grant County Sheriff's Office and employees covered by Collective Bargaining Agreements which provide a floating holiday in place of Christmas Eve (i.e.Juvenile and Corrections)will maintain the original holiday schedule of Wednesday, December 24(Christmas Eve) and Thursday, December 25 (Christmas Day). The Commissioners approved and signed the Grant County Payroll Authorization form for the October 17, 2014 payroll� NOTE: ALL TIMES r1RE E5TIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF TH� DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD Page 6 of 6 Grant County Commissioners Minutes Weelc of October 20, 2014 WEDNESDAY,OCTOBER 22, 2014 The session was continued to 9:00 a.m.with Commissioners Swartz and Carter in attendance. Commissioner Stevens was out and excused. 9:00 a.m,—9:20 a.m. B Hill, Public Defense Update 10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update THURSDAY,OCTOBER 23, 2014 R Stevens, Out 6:00 p.m.—8:00 p.m. C Carter at GWMA Administrative Board Meeting(Othello City Hall) 7:00 p.m.—9:00 p.m. SHERIFF'S OFFICE TOWN HALL MEETING (Grant County Fairgraunds 4-H Building) Signed this�day of �G`'� � , 2014. BOARD OF COUNTY COMMISSIONERS Grant County,Washington 1�����.-�'l frG�2%�:�'✓C.- Carolann Swartz, C ir ,�.,�__,__�_ 'chard Steve s rFp�e Attest �'� t ,.,�' i;�''`� �'" � /� ` '� ,,,�''� Cindy C ter %� (.� �_ �`� �,r� << / Barbara J. Vas�uez ✓� t Clerk of the Board NOTE: ALL TIMES t1RE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CIIANGED SUBJECT TO TH�BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA,MAY BE ACTED UPON BY THE BOARD.