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Home My WebLink AboutMinutes i � � � � , � � � . � � � � MI1�IUTES i GRANT COUNTY BOARD OF COMMISSIONERS � - - --N--W-.----�-- � MONDAY,SEPTEMBER 22.2014 The Grant Count Commissioners session began at 8:30 a.m. with all Commissioners in attendance I 8:30 a.m.—9:00 a.m. Elected Official Roundtable Meeting 9:00 a.m.—9:20 a.m. J Strickler,ASC Update and Misc. BOCC Action A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to approve items 1 I through 5 on the ASC Agenda as presented. The motion passed unanimously. � 1. Possible vouchers for Interfund Communications, insurance, and/or granfi administration. � (Approved) 2. Washington State Military Department Grant Agreement No. E15-059 with Grant County, by and ! through Grant County Emergency Management, in the amount of$73,056.00. The grant is for � emergency preparedness programs regarding the USDOE-RL Hanford Site. Term is October 1, 2014 through September 30, 2015. Also for signature as part of the contract are the Debarment, Suspension, Ineligibility of Voluntary Exclusion Certification Form and Signature ; Authorization Form. (Approved) 3. Interlocal Agreement between Grant County, by and through the Grant County Treasurer, and the Moses Lake Irrigation and Rehabilitation District regarding combined foreclosures, Term is September 22, 2014 through December 31, 2019. (Approved) 4. Grant County Request for Reimbursement No. 2 on CDBG Public Services Grant No. 14-65400- 005 for the month of August, 2014, with the Department of Commerce and administered through the OIC of Washington, in the amount of$7,751.34. (Approved) 5. Interlocal Agreement between Grant Integrated Services and the Moses Lake School District No. 161 regarding Counseling Services. The term is July 1, 2014 through June 30, 2015. (Approved) i 10:00 a.m.—10:15 a,m. Commissioners Office Safety Meeting(Cancelled) i 10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance) i 11:00 a,m.—11:50 a.m. Budget and Finance Update (Rescheduled) � � I 2:00 p.m.—2:50 p.m. K Eslinger, Human Resources Update � I �:00 p.m,—3:50 p.m. J Gingrich, Fairgrounds Update ' MISCELLANEOUS ITEMS � The Commissioners approved and signed the Grant Public Works County Payroll Salary Fund for the September 19, 2014 payroll, , � � � � i i � Page 2 of 5 � Grant County Commissioners Minutes i Week of September 22, 2014 i i i The Chair of the Board was authorized to sign the Frank Mianecki (F. Mianecki Short Plat) File#13-5751- ! 02; and the Robert and Bernice Buys (Buys Short Plat) File#14-5946-01 Final Plat Submission and Review, , i I i , TUESDAY,SEPTEMBER 23,2014 I The session was continued to 11:00 a.m. with all Commissioners in attendance. 11:00 a.m.—11:20 a.m. W Swanson,Juvenile Court and Youth Services Update � � i 1:30 p.m. —2:20 p.m. J Tincher, Public Works Update i I 1. Execution of Contracts: Adams Road Overlay awarded to Central Washington Asphalt of Moses ; Lake, Washington for the bid amount of$536,887.20(Not ready for signature) i 2. Execution of Contracts: Public Works Office HVAC Replacement Project awarded to North Cascade Hearing and Air Conditioning, Inc. of Entiat,Washington for the bid amount of � $150,836.00. (Approved) � 3. Out of state travel for Andy Booth and Tim Massey to attend the Pacific Northwest Bridge � Maintenance Conference to be held October 14-16, 2014 in Portland, OR. (Approved) j I 1:30 p,m.—1:40 p.m. Bid Opening, Stratford Road and Patton Blvd Grind/Inlay Project(CRP � 14-02 and 14-03) The following bids were received; 1. Central Washington Asphalt $1,127,445.13 2. Granite Construction $1,144,881.80 A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to turn over the bids to Public Works for their review and recommendation. The motion passed unanimously. 2:30 p.m.—2:50 p,m. D Lee, Prosecuting Attorney's Office Update Pursuant to RCW 42,30.110(1)(i) Commissioner Swartz called an Executive Session to order at 2:42 p.m. to go until 2:52 p.m. to discuss with legal counsel representing the agency matters , relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation. In afitendance were Commissioners Stevens, Carter, Swartz, and Lee Pence, Civil Deputy Attorney. Commissioner Swartz closed the session at 2:52 p.m. � I i i I j Page 3 of 5 4 Grant County Commissioners Minutes ; Week of September 22, 2014 3:00 p.m. —3:15 p.m. Consent Agenda (Items 1 through 9) ' A motion was made by Commissioner Stevens, seconded by Commissioner Carter,to approve items 1 throu h 9 on the Consent A end g g a as presented, The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) 2. Commissioners September 8, 2014 Minutes for approval. (Approved) 3. New marijuana license application for Goodbuds (Rainbow Purple, LLC: Susan and Thomas Ralls) 5384 K Rd NW, Quincy,WA 98848 (Retailer). (Approved) FAIRGROUNDS 4. Out of state travel request for Jerry Gingrich and Jereme Roy to attend a Facility Dude University Conference from March 13-18, 2015 in Myrtle Beach,SC. (Approved) 5. Request to begin the bidding process for painting of the Emergency Management building at the Fairgrounds. Funding for this project will come from Emergency Management reserve funds. (Approved) 6. Out of state travel request for Jerry Gingrich to attend the International Fairs and Expositions (IAFE) Institute Summit from February 27-March 1, 2015. (Approved) TECHNOLOGY SERVICES 7, Out of state travel request for Jason Perkins to attend the Cerner Health Conference from November 2-7, 2014 in Kansas City, M0. (Approved) SHERIFF'S OFFICE 8. Budget extension request in the amount of$10,000.00 to receive a Washington Traffic Safety ' Commission "Target Zero" campaign grant and reimburse Erika Simmons for her work as contractor for the remainder of 2014. (Approved,the public hearing was set for October 28, 2014 at 9:00 a.m.) { 9. Request to surplus 5-Radar Speed Measuring Devices and 1-Lidar Speed Measuring Device,with I� the intent to give the devices to Cascade Engineering to be used for parts and have them 'I available to smaller agencies that may not be able to afford newer units. (Approved, ResolutBon ,, No. 14-050-CC) 'i MISCELLANEOUS ITEMS � I The Commissioners approved and signed the Grant County Payroll Authorization form for the September 19, 2014 payroll. I � � � 'i I 7 � Page 4 of 5 Grant County Commissioners Minutes Week of September 22, 2014 , As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24,090, in the amounts of$549,619.55, $182,172.22, and $759,985.45 as recorded on a listing and made available to the Board. i The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of � $�.�.;607.-70. � WEDNESDAY,SEPTEMBER 24,2014 � The session was continued to 9:00 a,m.with all Commissioners in attendance. ' 9:00 a.m,—9:20 a.m. B Hill, Public Defense Update 10:00 a.m.—10:20 a.m. G Baker,Technology Services Update 10:30 a.m.—10:50 a.m. T Jones, Sheriff's Office Update 11:00 a.m.—11:20 a.m. K Allen Clerk' � , s Office Update . �I 11:30 a.m.—12:00 p.m. C Swartz, Finance Committee Meeting � 12:00 p.m.—1:00 p.m. Commissioners at Mercer Lunch Meeting(EI Agave Restaurant, Ephrata) � THURSDAY,SEPTEMBER 25, 2014 R Stevens at Transportation Improvement Board Meeting(Spokane Valley) 8:00 a.m.—9:30 a.m. ASSESSORS OFFICE STAFF MEETING 10:30 a.m.—12:00 p,m. C Carter at Homeless Tasl< Force Meeting(GrIS, Moses Lake) 11:30 a.m.—1:00 p.m. C Carter at 2014 Community Partner Appreciation Open House (GrIS) 1:00 p.m,—2:00 p.m. C Swartz and C Carter at Sheriff's Office County-Wide Camera Logistics I Meeting(Technology Services Department) 6:00 p.m,—8:00 p.m. C Carter at GWMA Administrative Board Meeting(Adams County Services Building, Othello) ; i I 7:00 p.m.—9:00 p.m. SHERIFF'S OFFICE TOWN HALL MEETING (Warden Community Center) j I 1 I � ! Page 5 of 5 � Grant County Comrv�issioners Minutes Week of Sept�mber 22, 2014 MISCELLANEOUS ITEMS The Commissioners authorized the Clerk of the Board to stamp their signature of approval on a recommendation from the Public Worl<s Director to award the bid for the Stratford Road and Patton Blvd. Grind/Inlay Project to Central Washington Asphalt, Inc., in the amount of$1,127,445.13, Reeor�rrler�da�ion-Memoran-durmfrorrrth-e-Hum-arrR�arces-D� '�iitiate the Coun�i`ck leave donation policy for a Public Works employee, Recipient 14-01,who suffers from an illness which is extraordinary in nature. The Director recommends approval, (Approved) FRIDAY,SEPTEMBER 26, 2014 R Stevens at Transportation Improvement Board Meeting(Spokane Valley) 11:00 a.m.—2:00 p.m.� C Swartz at Eastern Washington Council of Governments Meeting (Davenport) Signed this ��' day of , 2014. BOARD OF COUNTY COMMISSIONERS � Grant County, Washington ;, �� Caro.a. n Swartz, Chair �--------- � r Stevens ' �''�A est: � i" � , r !� i '� �" � i Cindy Cart r l�G� �.. ..� .�� ,, .. � t � ..�� ar ara J. Vasquez ✓` I �'Cle k of the Board /j� �. �.'�" ,I