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MINUTES �
GRANT COUNTY BOARD OF COMMISSIONERS �
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MONDAY, NOVEMBER 4, 2013 '
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The Grant County Commissioners session began at 8:30 a,m. with all Commissioners in attendance. �
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8:30 a.m.—9;00 a.m. Elected Official Roundtable Meeting I
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9:00 a.m.—9:50 a.m. J Strickler,ASC Update and Misc BOCC Action �
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1, I
2, and 4 through 8 on the ASC Agenda as presented. The motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. j
(Approved) '
2. Master Contract Usage Agreement between the State of Washington, by and through the '
Department of Enterprise Services (DES) and Grant County,for the purchase or acquisition i
of goods and services for the County's direct use under contracts entered into by DES that i
permit such use (i.e., "Master Contracts"). Agreement becomes effective Nov. 4, 2013 and
is open-ended. (Approved)
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3. Anticipating: Agreement Regarding Use of County Property between Grant County and I
Washington Filmworks, Inc. for filming project/event at Grant County, Washington parcel ;
numbers 170082000 and 170082001,commonly known as Grant County's portion of the �
Moses Lake Sand Dunes the week of November 11, 2013. (Did not arrive for signature)
4. Amendment No. 09 on Washington State Department of Social & Health Services (DSHS) �
Contract No. 1163-27300 with Grant County. The amendment modifies the Contract's: i
(Approved)
Section 1,Definitions;
Section 2, Purpose; �
Section 3, Contract Term (extended from July 1, 2013 to June 30, 2015); �
Section 4,Statement of Work;
Section 5, Prevention Services Statement of Work, Consideration and Billing and
Ppyment;
Section 6, Incentive Research Project;and
Section 7, TARGET2000 Requirements
5. Working Agreement by and between Grant County and the Grant County Public Ernployees' �
Association,Juvenile,January 1, 2012 to December 31, 2014. (Approved) �
6. Authorization for Retention or Release of Files relating to practice change of Judith A. �
Endejan from Graham & Dunn P.C.to Garvey Schubert Barer, effective November 1, 2013. �
Grant County has a current Special Counsel Contract with Graham & Dunn,through Ms. �
Endejan,to perform and render legal assistance and advice relative to the Washington State
Public Records Act and other matters/proceedings as directed by the Board of County
Commissioners. (Approved) �
7. Structured Settlement Agreement between the Department of Labor and Industries,
Claimant, and Grant County. (Approved)
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Grant County Commissioners Minutes �
Week of November 4, 2013
8. Amendment No. 10 on Washington State Department of Social & Health Services(DSHS) �
Contract No. 1163-27300 with Grant County. The amendment decreases the CTJA funding �
for the July 2011 through June 2013 time period in the amount of$46,499.00 and provides a
new Exhibit A, Awards and Revenues. (Approved) i
10:00 a.m.—10;15 a.m. Commissioners Office Safety Meeting I
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10:30 a.m.—10;45 a.m. Citizen Public Comment Period (No public in attendance) !
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11:00 a.m.—12:00 p.m. WA State Senator/Legislator Pre-session Conference Call j
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12:00 p.m,—1:00 p.m. Elected Official and Department Head Luncheon j
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1;15 p.m.—1:50 p.m. L Allison, Grant Integrated Services Update �
2:00 p.m. —2:50 p.m. T Hechler, Human Resources Update
3:00 p.m.—3:20 p,m. D Hooper, Planning Department Update !
4:00 p.m.—4:50 p,m. J Gingrich, Fairgrounds Update �
1. Request for Commissioners approval to authorize Human Resources to research and
recommend an Exception to the Hiring Freeze to hire a new office position at the
Fairgrounds. (Approved) '
MISCELLANEOUS ITEMS
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As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the I
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the i
auditing officer as required by RCW 42.24.090, in the amounts of$542,820.30,$161,523.28, and �
$5,365.31, as recorded on a listing and made available to the Board. i
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The Commissioners approved and signed the Grant County Public Works Payroll Salary Fund for (
November 1, 2013 payroll.
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TUESDAY, NOVEMBER 5,2013 �i
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The session was continued to 10:00 a.m. with all Commissioners in attendance. '
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9:00 a.m.—9:20 a.m, C Swartz w/D Firebaugh,Tourism Budget Discussion �
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Grant County Commissioners Minutes
Week of November 4, 2013
10:00 a.m.—10:20 a.m. G Baker,Technology Services Personnel Discussion
10:30 a.m.—10:50 a.m. L Stoltman, Conservation District Update
12:00 p.m.—1:00 p.m. C Carter at SkillSource Meeting (WorkSource Development, Moses Lake)
1:30 p.m.—2:20 p.m. J Tincher, Public Works Update
1. Request to the County Road Department for Reimbursable Worl< between Grant County Public
Works and Port District#6 of Wilson Creek for 100 yards of gravel to be delivered to Port District
#6, not to exceed a maximum cost of$1,000.00. (Approved)
2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at
2:32 p.m.to go until 2:42 p.m. regarding the Walkup and REC Litigations. In attendance were
Commissioners Stevens, Carter,Swartz, and Lee Pence, Civil Deputy Prosecuting Attorney.
Commissioner Carter closed the session at 2:42 p.m.
3:00 p.m.—3:15 p.m. Consent Agenda (Items 1 through 9)
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens,to approve items 1
through 9 on the Consent Agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Approved)
2. Commissioners October 21, 2013 Minutes for approval. (Approved)
3. Held from the October 28, 2013 Consent Agenda:Appointment of board member to the Grant
County Weed District#3. Applications were received from Sam Krautscheid, Darrin Reynolds,
and Robert Smith. (After review and discussion, Robert Smith was appointed to the position)
4. Request from the Strategic Infrastructure Program Committee for approval of the newly revised
Application for requesting funds. (Approved)
WUMAN RESOURCES �
5. Personnel Action Request Recommendation to initiate the County sick leave donation policy for
a second request for a Prosecuting Attorney's Office employee, Recipient 13-03,who suffers
from an illness which is extraordinary in nature. The Director recommends approval. (Approved)
6. Personnel Action Request Recommendation regarding a request from Juvenile Court and Youth
Services to start an employee off at a Step higher than a Step 1-3. Specifically a Treatment
Counselor position to start at Band 12, Step 7. The Director recommends approval. (Approved)
7. Personnel Action Request Recommendation regarding a request from the Prosecuting
Attorney's Office for an Exception to the Hiring Freeze to hire 1-District/Juvenile Deputy
Prosecuting Attorney I, II, or III due to a recent resignation. The Director recommends approval.
(Approved)
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Grant County Commissioners Minutes I
Week of November 4, 2013
8. Out of state travel for the Director to attend a National Public Employer Labor Relations I�
Association (NPELRA) Annual Training Conference from April 27-30, 2014 in Scottsdale, AZ; and ;
out of state travel for the department to attend the National Workplace Strategies Seminar '
from May 7-10, 2014 in Las Vegas NV, (Approved)
FAIRGROUNDS �
9. Held from the October 22, 2013 Consent Agenda: Request to purchase a complete set of Noble
Arena Panels in the amount of$8,500.00 from the Washington Cutting Horse Association. The
Manager researched other vendors and could not find the same design as what is being
requested, as they match what is currently at the Fairgrounds. The Manager holds his
recommendation to purchase the panels from the Cutting Horse Association. (Approved)
WEDNESDAY, NOVEMBER 6, 2013
7:00 a.m.—8:00 a.m. C Swartz at Moses Lake Chamber Response Team Meeting (Moses Lake
Chamber Office)
9:00 a.m.—3:30 p.m. C Carter at Ag Forecast Conference (Tri-Cities)
11:00 a.m.—2;00 p.m. C Swartz at Eastern Washington Council of Governments (EWCOG)
Special Meeting (Davenport)
8:00 a.m.—3:00 p.m. CIVIL SERVICE COMMISSION
THURSDAY, NOVEMBER 7, 2013
The session was continued at 9:00 a.m. with Commissioners Carter and Swartz in attendance.
Commissioner Stevens was at a meeting in Seattle and excused.
9:00 a.m.—4:00 p.m, R Stevens at REC Litigation Settlement Negotiations (Seattle)
9:00 a.m,—9:30 a.m. Open Record Public Hearing, 2014 Preliminary Budget Adoption
The Commissioners held an Open Record Public Hearing to adopt the Preliminary 2014 County
budget.
Jacob Taylor, Chief Accountant, stated the Preliminary Budget amount is$131,725,398. A
transfer of$237,133.00 had to be completed from Reserve Funds to balance the budget.
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Grant County Commissioners Minutes I�
Week of November 4, 2013
Commissioner Swartz moved to close the public comment portion of the hearing. Commissioner
Carter seconded and the motion passed with 2 Commissioners in attendance. Commissioner
Swartz moved to approve the Preliminary Budget as presented, Commissioner Carter seconded
and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Approved, Resolution No. 13-075-CC)
9:30 a.m.—10:30 a.m. Sheriff's Office and Jail Budget Meeting
10:30 a.m.—11:30 a.m. Public Defense and Law Library Budget Meeting
11:30 a,m.—12:00 p.m. Veterans Assistance Budget Meeting
1:30 p.m.—2:00 p.m. Emergency Management Budget Meeting
2:00 p.m.—2:30 p.m. Treasurer's Office Budget Meeting
2:30 p.m.—3:00 p.m. Public Records Office Budget Meeting
3:00 p.m.—4:30 p.m. 2014 Budget Discussion
5:00 p.m.—8:00 p.m. R Stevens at Columbia Basin Development League Annual Meeting and
Dinner(ATEC, BBCC) (Unable to attend)
MISCELLANEOUS ITEMS
The Commissioners approved a request from Grant Integrated Services to declare an emergency at the
Directions in Community Living main office located on Lowry Street,just north of Moses Lake, due to a
water leak. This emergency declaration will allow the Executive Director to waive competitive bidding
to immediately hire someone to find and repair the leak.
FRIDAY, NOVEMBER 8, 2013
The session was continued at 8:30 a.m. with all the Commissioners in attendance.
8:30 a.m,—9:15 a.m. Fairgrounds Budget Meeting
9:15 a.m.—10:15 a.m. Technology Services Budget Meeting
10:15 a.m.—10:45 a,m. Juvenile Court and Youth Services Budget Meeting
11:15 a.m.—11:45 a.m. Clerk's Office Budget Meeting
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Grant County Commissioners Minutes
Week of November 4, 2013
1:30 p.m. —2:00 p.m. Coroner's Office Budget Meeting
2:00 p.m.—2:30 p.m. WSU Cooperative Extension Budget Meeting(Rescheduled)
2:30 p.m.—3:00 p.m. Museum Budget Meeting
3:00 p.m.—5;00 p.m. 2014 Budget Discussion
MISCELLANEOUS ITEMS
Out of state travel request from the Sheriff's Office for Deputy Jason Ellard to attend a funeral for
Oregon City Police Reserve Officer Robert Libke on November 14, 2013 in Portland, OR.
Signed this �� day of�V uV . 2013.
BOARD OF COUNTY COMMISSIONERS
- ant County, ashi ton
Cindy Cart r, Chair ,
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Ca r la.r� Swa rtz
Attest• �
Richard Stevens
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, arbara J. Va quez
lerk of the Board
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