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GRANT COLTNTY BOARD OF COMMISSIONEIZS
MONDAY, APRIL 11, 2oi1:
The Grant County Commissioners session began at 8:3o a.m. with all Commissioners in attendance.
8:go a.m. — 9:0o a.m. Elected Official Roundtable Meeting
9:0o a.rn. — 9:5o a.m. J Strickler, ASC Update and MISC BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Stevens, to approve items 1
through 4, i2 and ig, on the Consent Agenda as presented below. Items 5 through 1i were not ready for
signature. The motion passed unanimously.
i. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
2. 2oi1 Contract Amendment between Grant County and the Grant County Public Employees'
Association (Juvenile Employees) to amend their working agreement for the period of January i,
2011 to December gi, 2oii. (Approved)
g. 2oii Contract Amendment between Grant County and the Grant County Public Employees'
Association (Courthouse Employees) to amend their worlang agreement for the period of January
i, 2011 to December gi, 2011. (Approc�ed)
4. 2011 Contract Amendment between Grant County and the Grant County Public Employees'
Association (Public Worles Employees) to amend their working agreement for the period of
January 1, 2oii to December gi, 2oii. (Approved)
5. Geographic Information Interlocal Agreement between Grant County and the City of Moses Lake
for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County
via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County
uia CD/Rom or llVD. Term is January 1, 2oix to December gi, 2oii. (Not ready for
signature)
6. Geographic Information Interlocal Agreement between Grant County and the City of Ephrata for
access to bi-monthly/monthly updates of spatial and tabular data as maintained by the County
uia on-line ftp site or quarterly updates of spatial and tabular data as maintained by the County
via CD/Rom or DVD. Term is January i9, 2oii to December gi, 2011. (Not ready for
signaiure)
�. Geographic Information Interlocal Agreement between Grant County and the Grant County
Econornic Development Council for access to bi-monthly/monthly updates of spatial and tabular
data as maintained by the County via on-line ftp site or quarterly updates of spatial and tabular
data as maintained by the County via CD/Rom or DVD. Term is January i2, 2011 to December
3i, 2011. (Not ready for signature)
8. Geographic Information Interlocal Agreement between Grant County and Grant County Fire
District #g for access to bi-monthly/monthly updates of spatial and tabular data as maintained by
the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by
the County via CD/Rom or DVD. Term is February 9, 2o1i to December gi, 2011. (Not ready
for signature)
9. Geographic Information Interlocal Agreement between Grant County and Gran� County Fire
District #5 for access to bi-monthly/monthly updates of spatial and tabular data as maintained by
the County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by
the County via CD/Rom or DVD. Term is February 2, 2o�i to December gi, 2o1i. (Not ready
for signature)
COIVIMISSIONERS' APRIL ii, 2oii MINUTES
Page 2 of 6
io. Geographic Information Interlocal Agreerrzent between Grant County and the Grant County
P.U.D. for access to bi-monthly/monthly updates of spatial and tabular data as maintained by the
County via on-line ftp site or quarterly updates of spatial and tabular data as maintained by the
County via CD/Rom or DVD. Term is February 2g, 2oii to December g1, 2oii. (Not ready for
signature)
11. Geographic Information Interlocal Agreement between Grant County and the Washington State
Department of Transportation for access to bi-monthly/monthly updates of spatial and tabular
data as maintained by the County uia on-line ftp site or quarterly updates of spatial and tabular
data as maintained by the County uia CD/Rom or DVD. Term is February 10, 2o1i to December
g1, 2011. (Not ready for signature)
12. Grant County Request #13 on Homeless Grant Assistance Program (HGAP) Contract #08-46108-
Soi with the Department of Commerce in the amount of $14,582.i4. (Approved)
i3. Budget transfers for Strategic Infrastructure Project Numbers 2oii-o1, 2oii-o2, and 2oi1-o3,
approved by the BOCC through Resolution No. i1-o21-CC. Request is for projects' committed
funds to be transferred from the Economic Enhancement Strategic Infrastructure Ending Fund
Balance (ii3i55-oo-0000-508000000) as follows:
Pro'ect Amount/ e Transfer to:
SIP #2oia-oi: Coulee Area Park & $ 20,00o Grant 1i3155-00-9905-558700000 (Planning)
Recreation District, Community
Wellness Center Feasibilit Stud
SIP #2o1i-oi: Coulee Area Park & $ 20,00o Grant i13155-00-9905-558700000 (Planning)
Recreation District, Community
Wellness Center Feasibility Stud
SIP #2ai1-o2: Port of Mattawa, $ x5o,000 Grant 113155-00-9922-55150000i (Facility Improv.)
Fire,Suppression System 1lg000-oo-00oo-16go20000 (Loan)
$ 150,00o Loan
SIP #2oi1-o3: Port of Coulee City, $ i5o,000 Grant 113i55-oo-9913-55Z500000 (Marina
Marina Improvement Project Improv.)
TOTAL $ 4�0,000.00
(It was determined that a budget extension is needed instead of a budget tran�fer. A
budget extension hearing was set for 1VIay 9, 2011 at $:go p.m.)
io:oo a.m. — io:go a.m.
io:go a.m. —10:45 a.m.
Pesticide Buffering Conference Call with Senator Cantwell's Office
Citizen Public Comment Period
Roy Fode came in to discuss metal thefts and malicious mischief / vandalism in Grant County.
Last year someone stole approximately 28o brass sprinkler heads from his property.
Commissioner Stevens stated the new Sheriff has been putting an emphasis on prevention of this
type of issue. Mr. Fode asleed if a"Sub-Deputy" could be assigned to drive around the area at
night to look over farms. Commissioner Stevens said he would need to talk to the SherifPs Office.
Commissioner Swartz said on the West side of the state, their recycle companies pay $25.00
imrnediately for metal, then you have to wait i month for the balanee owed so they can malce sure
its not stolen. Less than a month ago his truck was stolen out of his yard, in the middle of the
night. Commissioner Swartz stated the Sheriff will be holding another community forurn in his
area in the near future.
ii:oo a.m. — i1:go a.m.
Comrnissioners at Road Supervisor Meeting (Public Works)
i:go p.m. -- x:5o p.m. L Grammer, Assessor's Office Update
COMMISSIONERS' APRIL xx, 2oii MIIVUTES
Page g of 6
2:0o p.m. — 2:go p.m.
2:0o p.m. — 2:5o p,rn.
MISCELLANEOUS ITEMS
R Stevens at Joe Dennis Recognition by the PUD Commissioners (PUD,
Ephrata Office)
T Hechler, Human Resources Update
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $595�777•73, $713�910•95� $34•84, and
$150,202.26, as recorded on a listing and made available to the Board.
TUESDAY, APRIL i2, 2011:
8:go a.m. — 9:0o a.m.
9:0o a.m. — 9:2o a.m.
9:3o a.m. — 9:5o a.m.
io:oo a.m. — 10:3o a.m.
io:3o a.m. — io:5o a.m.
ii:oo a.m. —11:2o a.m.
1:0o p.m. — 1:go p.m.
i:go p.m. — 2:2o p.m.
C Swartz, Interviews for On Call Communrcations Clerk (Small Meeting
Room)
J Potts, Legislative Update Conference Call
R Audet, Building Permit Cost Discussion
C Swartz, Interviews for On Call Communications Clerk (Small Meeting
Room)
S Lorenz, Emergency Management Update
V Cummings, Facilities and Maintenance Update
C Swartz, Interviews for On Call Communications Clerk (Small Meeting
Room)
D Pohle, Public Worlcs Update
i.
2.
3•
L!
Execution of Contract between Grant County and Crop Production
Services, Greenacres, WA for the Herbicide Materials project in the
amount of $i55�954•63. (Approved)
Execution of Contract between Grant County and Rowand Machinery
Co., Pasco, WA for the Miscellaneous Equiprnent project -(i) self-
propelled power broom in the amount of $40,359•99• �Not ready
for signature)
Execution of Contract between Grant County and Snap-on Tools,
Moses Lake, WA for the Miscellaneous Equipment project -(i)
Motorized Wheel Balancer in the amount of $3>932•96 (Approved)
State of Washington County Road Administration Board (CRAB)
Rural Arterial Program (RAP) Project Agreement for Construction
Proposal, Amendment No. i: ix-SW Road (Approved)
State of Washington County Road Administration Board (CRAB)
Rural Arterial Program (RAP) Project Agreement for Construction
Proposal, Amendment No. 1: 6-SE Road (Approved)
COMMISSIOIVERS' APRIL ix, 2o1x MINUTES
Page 4 of 6
i:45 p.m. — i:55 p.m. Bid Opening, Liquid Asphalt — 2oii
Bids were received per the attached bid tabulation. A motion was made by Commissioner Carter,
seconded by Commissioner Stevens, to turn over the bids to Public Worizs for their review and
recommendation. The motion passed unanimously.
2:3o p.m. — g:2o p.m. D Lee, Prosecuting Attorney's Office Update
3�3o P•m• � 3�45 P•m. Consent Agenda (Items i through io)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items i
through io on the Consent Agenda as presented below. The motion passed unanimously.
COMMISSIONERS OFFICE
i. Commissioners Office Vouchers (Approved)
2. Comrnissioners March 28, 2011 Minutes for approval. (Approved)
3. Special Occasion license application for Soroptimist International of
Moses Lake, 160� W Broadway St, Moses Lalce, WA 988g�, from the
Washington State Liquor Control Board. (Approved)
4. Request for budget transfer from the Commissioners Office to
transfer the funds for the GIS position, currently located in the
Assessor's office, to the Planning Departinent (Community
Development). The amount is $47,235•68. (Approved)
5. Recommendation from the Veterans Advisory Board to appoint Gail
Sorlien as a rnember, replacing Chuck Henspeter. (Approved)
HUMAN RESOURCES
6. Out of state travel request for the Director to attend a National
Educational Labor and Employment Law Seminar to be held in
Chicago, IL from May a�. — 14, 2oi1. (Approved)
FAIRGROUNDS
7. Request to surplus a list of miscellaneous inventory from Grant
Integrated Services and the Fairgrounds and sell it at the Garage Sale
during the Spring Fair and Home Show, Apri129-3o and May i, zo11.
(Approved Resolution Noo ix-o27-CC)
GRANT INTEGRATED SERVICES
8. Out of State Travel for the Executive Director to attend Central
Oregon's Integration Project bi-monthly meeting in Redmond, OR
from May i�-12, 2oii. (Approved)
9. Lobby Remodel Change Order No. g from Integrus Architecture for
Cole Construction for modifications to their reception desk.
(Approved)
AUDITOR'S OFFICE — ACCOUNTING DIVISION
io. Budget Extension request in the amount of $goo,000.00 for the
distribution of money received I 2oio from the North Columbia
Community Action Council when they disbanded, and returned
money to the Homeless Housing Fund. (Approved, pixblic
hearing set for May g, 2oii at g:go pom.)
COMMISSIO1VEItS' APRIL 11� 2oii MINUTES
Page 5 of 6
4:0o p.m. — 4:2o p.m.
MISCELLANEOUS ITEMS
Department Head Review
The Commissioners approved and signed the Apri18, 2oi1 Payroll Picic-up Sheet.
WEDNESDAY. APRIL i�, 2oii: �
9�3o a.m. — 12:0o p.m. C Carter, Disability Board Meeting
7:0o p.rn. — 8:3o p.m.
7:0o p.m. — 8:3o p.m.
MISCELLANEOUS ITEMS
BOARD OF ADJUSTMENT
Commissioners at Health Board Meeting (Public Worlcs)
The Commissioners approved the request of the Facilities and Maintenance Manager to reject the bids
Received from Airpro Equipment and John Deere for the Lawn Mover bid opening, held on Apri16, 2011
at g:oo p.m.
THURSDAY, APRIL 14, 2o�1a
8:0o a.m. —12;0o p.m. R Stevens at Leg Steering Committee Meeting (WSAC Bldg, Olympia)
8:go a.m. — 9:3o a.m.
9:0o a.m. — io:go a.m.
10:0o a.m. — i2:oo p.m
9:0o a.m. — g:go p.m.
11:0o a.m. — i2:oo p.m.
12:0o p.m. — i:3o p.m.
2:0o p.m. — 4:0o p.m.
FRIDAY, �I'RIL i�, 2o1x:
9:0o a.m. — 3:go p.m.
C Carter at Central Safety Committee Meeting (Multi-Purpose Rm)
C Swartz at MACC (Moses La1ce Armory Bldg)
C Carter at QUADCO Meeting (Public Worlcs)
BOARD OF EQUALIZATION HEARINGS
C Swartz at LEPC (PUD Building, Moses Lake)
C Swartz at Grant County Economic Development Council Luncheon
(ATEC)
C Swartz at Security Committee Worlcshop (Multi-Purpose Rm)
BOARD OF EQUALIZATION HEARINGS
SATU1tDAY. APRIL i6, 2ox1:
C Swartz at Sheriff s Office Camp Delaney Annual Training (Sun Lakes State Parle)
COMMISSIONERS' APRIL i1, 2oi1 MIIVUTES
Page 6 of 6
Signed this � day of �, 2oi1.
Attest:
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
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