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GRANT C4UNTY BOARD OF COMMISSIONERS !
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MONDAY,JANUARY 13,2014
The Grant County Commissioners session began at 8:30 a,m. with Commissioners Stevens and Carter in
attendance. Commissioner Swartz was out and excused.
8:30 a.m.—9:00 a,m. Elected Official Roundtable Meeting
9:00 a.m.—9:50 a.m, J Strickler,ASC Update and Misc. BOCC Action
A motion was made by Commissioner Carter, seconded by Commissioner Stevens,to approve items 1
through 7,and 9 through 15 on the ASC Agenda as presented. Item 8 did not arrive for signature. The
motion passed unanimously.
1. Possible vouchers for Interfund Communications, insurance, and/or grant administration.
(Approved)
2. Request for extension to deadline on Strategic Infrastructure Project (SIP)#2012-10, City of
Soap Lal<e Main Avenue Improvement Project,from January 14, 2014 to August 31, 2014 by
the City. Project delay is due to discovery of extensive damage to sewer main under Main
Avenue; funding for repair is in place and repair and project is ready to go out for bid.
(Approved)
3. Request for extension to deadline on Strategic Infrastructure Project (SIP)#2012-08, Port of
Coulee City Marina Docl< Expansion,from January 14, 2014 to October 31, 2014 by Gray&
Osborne, Inc. on behalf of the Port. Project delay is due to length of time in obtaining
various environmental permits and clearances to construct the project. (Approved)
4. $150,000 payment to Port of Moses Lake for Industrial Waste Water Treatment Facility at
the Port of Moses Lake (pursuant to Resolution No. 99-47-CC for twenty-year period of
January 1, 1999 to January 1, 2019); payment is made through Economic Enhancement
Rural County account#133184.00.9931.535904907. (Approved)
5. $50,000 payment to Port of Moses Lake for Interlocal Industrial Process Water Systems
Agreement between Port of Moses Lake and Grant County(comprised of annual payments
of$50,000 for twenty-year period: January 1, 1999 to January 1, 2019); payment is made
through Economic Enhancement Rural County account#133184.00,9931.531105110.
(Approved)
6. Lease Agreement (Commercial Premises) between Grant County and Robert and Barbara ,
Valentine for the ground level floor and lower level of the building located at 238 West
Division, Ephrata, Washington 98823.Term is January 1 through December 31, 2014.
(Approved)
7. Contract between Grant County and Engineered Control Systems, Inc,for an upgraded
security/door control system for Grant County Youth Services' detention facility in Ephrata,
Washington. (Approved) �
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Grant County Commissioners Minutes
Week of January 13, 2014
8. Anticipating: Professional Services Agreement for Legal Representation of Indigent
Individuals in Grant County Superior Court(Adult Felony Only), Conflicts/Overflow, between
Grant County and Dovie Sigle. Term is January 1, 2014 through December 31, 2015. (Did
not arrive for signature)
9. 2014 Professional Services Agreement, Conflict and Overflow Investigator, between Grant
County and Marc Doney, aka Citadel Investigations. Term is January 1, 2014 through
December 31, 2014. (Approved)
10. Update to Board of County Commissioners' Policy Memo 05-02, Mileage Reimbursement
Rate.This changes the rate from 56.5 cents per mile to 56.0 cents per mile, to match the
new IRS rate. (Approved)
11. Grant County Ending Family Homelessness Match Certification signature page for 2014-2015
Match Requirement for 2014-2015 Consolidated Homeless Grant(CHG)with the
Department of Commerce and administered through the Grant County Housing Authority
(HAGC). Grant match amount is$78,769 and will derive from existing TANF,TEBRA, 2163,
and/or other existing funding on eligible programs with the HAGC and will require no
monetary changes. (Approved)
' 12. Grant County Payment Request#24 to Washington State Department of Commerce on
Consolidated Homeless Grant (CHG) No. 12-46108-10, administered through the Grant
County Housing Authority, in the amount of$31,085.97. (Approved)
13. Grant County's Request for Reimbursement#6-FY14 on Washington State Department of
Commerce Housing and Essential Needs (HEN) Grant No. 11-46204-511, administered
through the Grant County Housing Authority, in the amount of$18,149.11. (Approved)
14. Grant County Payment Request#17 to Washington State Department of Commerce on
Emergency Solutions Grant(ESG) No. 13-461.07-008, administered through the Grant County
Housing Authority, in the amount of$1,070.00. (Approved)
15. Amendment#11 to DSHS Contract No, 1163-27300 between the State of Washington
Department of Social and Health Services (DSHS) and Grant County, by and through Grant
Integrated Services. The amendment modifies the term to January 1, 2014 through June 30,
2015 and increases the amount by$1,130,913.00 for a total maximum program agreement
amount of$3,723,018.00. (Approved)
10:00 a.m.—10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m.—10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m.—11:45a.m. R Stevens and C Carter at Road Supervisor Meeting (Public Works)
" 1:30 p.m.—1:50 p.m. L Grammer,Assessor's Office Update '
2:00 p.m.—2:50 p.m. T Hechler, Human Resources Update
Page 3 of 7
Grant County Commissioners Minutes
Week of January 13, 2014
3:00 p.m. —3:20 p.m. Interim Official Control—Emergency Amendment to the Unified
Development Code
Ordinance amending Ch 23.08 of the Grant County Unified Development Code re: Outdoor
Recreational Development. (Approved,Ordinance/Resolution No. 14-002-CC. Per RCW and
the Planning Director, a public hearing will be scheduled within 60 days.)
MISCELLANEOUS ITEMS
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of 64.78, $138,726.25, $156,654.56,
$776,419,54, and $353,719.43, as recorded on a listing and made available to the Board.
The Commissioners approved and signed the Grant County Payroll Authorization form for the January
10, 2014 payroll.
TUESDAY,JANUARY 14,2013
The session was continued to 10;00 a.m. with Commissioners Stevens and Carter in attendance.
Commissioner Swartz was out and excused.
10:00 a.m.—10:20 a.m. D Firebaugh, Accounting Update
10:30 a.m.—10:50 a.m. R Schneider, Emergency Management Update
1. Grant County facilities security, planning, organization, equipment,training, and exercise
(POETE) and Scope of Work. (Approved,this scope of work for Joy Reese was signed on
January 22, 2014.)
11:00 a.m.—11:20 a.m. T Gaines, Facilities and Maintenance Update
1:30 p.m. —2:20 p.m. J Tincher, Public Works Update
1. Resolution No. 14-003-CC initiating CRP Numbers for numerous construction projects (CRP
Nos. 14-014060 through 14-104069) (Approved)
2. Authorization to Call for Bids: Equipment Contract 2014-03 for(1)Walker/Roller 90" and (1)
Incline Conveyor 10'x 25'. The proposed bid opening date is February 4, 2014 at 1:45 pm.
� (Approved)
3. Recommendation to award the Herbicide Application Program to Basin Tree Service and
Pest Control, Inc. of Ephrata, Washington for the bid amount of$177,150.00.00. (Approved)
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Grant County Commissioners Minutes
Week of January 13, 2014
2:30 p.m.—2:50 p.m. D Lee, Prosecuting Attorney's Office Update
3:00 p,m, —3:15 p.m. Consent Agenda (Items 1 through 15)
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers. (Appraved)
2. Commissioners December 23 and �1, 2013 Minutes for Approval. (Approved)
WSU COOPERATIVE EXTENSIORI
3. Out of state travel for Andy McGuire to attend an OSU Workshop from February 23-25, 2014 in
Madras, OR. (Approved)
GRANT INTEGRATED SERVICES
4. Held from the January 7, 2014 Consent Agenda: Request to decline payment of Technology
Services eleven (11) invoices received in their office December 30, 2013 totaling$4,207.71 for
products and services received between March 25, 2013 and September 10, 2013. GrIS is grant
funded and the time period for the bills recently received has been closed and the grants are
unable to pay for these late invoices. (After review and discussion,the Board decided that GrIS
will have to pay for the 3 computers purchased in the amount of$2,217.35; and that
Technology Services will pay for the remaining invoices.)
5. Out of state travel for Norma Whitney to attend a Mental Health First Aid Instructor
Certification Training from April 29-May 3, 2014 in National Harbor, MD. (Approved)
SHERIFF'S OFFICE
6. Request to declare surplus miscellaneous and obsolete radio equipment and transfer it to the
Grant County Amateur Radio Emergency Services and the Brookline, Massachusetts Police
Department. (Approved, Resolution No. 14-004-CC)
HUMAN RESOURCES
7. Personnel Action Request Recommendation regarding a request from the Prosecuting
Attorney's Office for an exception to the hiring freeze to hire 1-Legal Secretary I due to the
anticipated retirement of an existing Legal Secretary. The Director recommends approval,
' (Approved) '
8. Personnel Action Request Recommendation regarding a request from District Court for an
exception to the hiring freeze to hire 2-Deputy Clerk II's due to recent separations. The Director
recommends approval. (Approved)
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Grant County Commissioners Minutes
Week of January 13, 2014
9. Held from the January 7, 2014 Consent Agenda; Personnel Action Request Recommendation
regarding a request from Superior Court to re-band the Assistant Administrator Position from a
Band 7, Step 4 to a Band 11, Step 3; and to re-band the Jury Administrator Position from a Band
8, Step 1 to a Band 12,Step 3. The Director does not recommend approval for either of the
above requests, however, is able to recommend re-banding the Jury Administrator Position
from a Band 8,Step 1 to a Band 10,Step 1. (This item is once again being held. The Board has
requested Human Resources to perform a Responsibility Study)
10. Personnel Action Request for the salary,wage, and/or position changes for Armando Villa, PARC.
(Approved)
11. Memo for approval establishing the 2014 County Compensation Plan and Salary Structure
reflecting the 2,5% increase that was negotiated and ratified. This applies also to all non-
bargained employees contained within the structure. (Approved)
12. Memo for approval establishing the 2014 salaries for those not on the County Compensation
Plan and Salary Structure, specifically the Sheriff's Deputies, Sheriff's Corrections Officers,
Department of Public Defense, the Prosecuting Attorney's Office, Directions in Community
Living, Grant Integrated Services Medical Team, and the Youth Services Relief Detention
Monitors. (Approved)
1�. Memo for approval regarding a request from PARC to remove them from the County
Compensation Plan and Salary Structure due to the severe budgetary constraints placed upon
them from their budget sources. (Approved)
14. Memo for approval regarding Step Increases for selected employees negatively impacted by
steps being frozen. (Approved)
15. CORRECTED Personnel Action Request Recommendation regarding the Sheriff's Office request
to place one newly promoted employee at Step 10, Band 5, instead of Band 10,Step 4 as
originally requested. (Approved)
6:00 p.m. —7:30 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds)
MISCELLANEOUS ITEMS
From Facilities and Maintenance, declaration of emergency regarding an underground water line that
burst at the Juvenile Court and Youth Services facility and the need to waive the regularly competitive
bidding requirements to hire a repair company. (Approved)
As of this date,the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the
' auditing officer as required by RCW 42,24.090, in the amount of$177,747.42, as recorded on a listing '
and made available to the Board.
The Chair of the Board was authorized to sign the Health District Voucher listing in the amount of
$10,370.95,
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Grant County Commissioners Minutes
Week of January 13, 2014
WEDNESDAY,JANUARY 15, 2013
C Swartz, Out
9:00 a.m.—12:00 p.m. TOURISM BOARD MEETING
10:00 a.m.—11:00 a.m. R Stevens and C Carter at Moses Lal<e Irrigation and Rehabilitation
District Meeting(MLIRD Office, Moses Lake)
THURSDAY,JANUARY 16,2013
8:30 a.m.—9:30 a.m. Central Safety Committee Meeting (3rd Floor Conference Room)
12:00 p.m.—1;00 p.m. C Carter at Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting (Samaritan Hospital, Moses Lake)
2:00 p,m.—3:00 p.m. C Swartz at Health District Meeting(Ephrata Office)
4:00 p.m.—5:00 p.m. VETERANS ADVISORY BOARD MEE7ING
6:00 p.m. —7:30 p.m. C Swartz at Grant Transit Authority Board Meeting(Moses Lake Facility)
SATURDAY,JANUARY 18,2013
6:00 p.m.—8:00 p.m. R Stevens and C Carter at Cattlemen's and Women's Annual Banquet
(St Rose of Lima, Ephrata)
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Grant County Commissioners Minutes
Week of January 13, 2014
Signed this__(�n ' " day of 2014.
BOARD OF COUNTY COMMISSIONERS
, Grant County,Washington
Carolann Swartz, Ch '
R�i� h rd Stevens
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Cindy Carte
Barb�ra J. Vasquez
Cler of the Board
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