HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (515)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 22,2010:
8:3o a.m. - 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m. — 9:5o a.m. J Strickler, ASC Update/Misc. BOCC Action
1. Possible vouchers for Interfund Communications, insurance,
and/or grant administration.
2. Anticipating: Action on letter of recommendation to BOCC
from SIP Advisory Committee on SIP No. 2009-03, Town of
Wilson Creek, Drinking Water and Sewer System for Airport
Development Infrastructure.
3. Anticipating: Professional Services Agreement for Legal
Representation of Indigent Individuals in Grant County Juvenile
Court between Grant County and Alan Green for proceedings in
Juvenile Court on BECCA. Contract will terminate on December
31, 2011.
4. Anticipating: Professional Services Agreement for Legal
Representation of Indigent Individuals in Grant County District
Court between Grant County and Karen Lindholdt. Contract will
terminate on December 31, 2011.
1o:oo a.m. - 1o:15 a.m. Commissioners Office Safety Meeting
10:2o a.m. - 1o:5o a.m. Commissioners Work Session
1. Sheriffs Office budget extension request in the amount of
534,459, for unanticipated reimbursement grant from the US
Dept. of Justice to go to salaries, small tools/minor equipment,
and travel.
2. SIP Advisory Committee — Project Review/Recommendations
11:oo a.m. - 11:5o a.m. Budget and Finance Update
12:00 P.M. -1:00 P.M. C Swartz at Moses Lake Kiwanis Lunch (Papa's Restaurant)
2:00 p.m. - 2:10 P.M. Open Record Public Hearing, Sheriffs Office and Health District Budget
Extensions
3:00 p.m. - 3:50 p.m. T Hechler, Human Resources Update
The Grant County Commissioners session was called to order at 8:30 a.m. with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER- ASC UPDATE AND MISC. BOCC ACPION
A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 and
2 on the ASC Agenda. Item 3 did not arrive and item 4 was stricken from the agenda as it will
no longer occur. The motion passed unanimously.
COMMISSIONERS' MARCH 22, 2010 MINUTES
Page 2 of 5
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 and
2 on the Work Session Agenda. A hearing was set for item 1 on April 12, 2o10 at 4:00 p.m.; and for item 2
it was decided that all funds will betaken from Fund #113. The motion passed unanimously.
The Commissioners approved and signed Resolution No. 10 -017 -CC in re: Strategic Infrastructure
Committee Recommendation for Funding for the Port of Warden/City of Warden Grant in the amount of
$10,215.00; and the Port of Moses Lake/City of Moses Lake Grant in the amount of S265,000.00.
OPEN RECORD PUBLIC HEARING, SHERIFF'S OFFICE AND HEALTH DISTRICT BUDGET
EXTENSIONS
The Commissioners held an Open Record Public Hearing regarding the following budget extension
requests:
1. Grant County Health District Fund #ort, Department #142 in the amount of $1,200.00 to
purchase a computer that will be used to link the Health District into the County's accounting
system for input of accounts payable and payroll.
2. Sheriffs Office Fund #oo1, Department #114 in the amount of S4,582.00 to purchase and
install 2 mobile radios for their Motor Traffic Unit motorcycles.
Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz
seconded and the motion passed with unanimously. Commissioner Swartz moved to approve the budget
extension as presented. Commissioner Stevens seconded and the motion passed unanimously. The
hearing adjourned. (Resolution No. 10 -o16 -CC)
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of S261,516.45, as recorded on a listing and
made available to the Board.
As there was no further business to come before the Board the session was continued until March 23,
2010.
TUESDAY MARCH 23, 2010:
9:oo a.m. - 9:2o a.m. J Potts, Legislative Update Conference Call CANCELLED
9:3o a.m. - 10:2o a.m. T Brewer, Strategic Infrastructure Program Committee Recommendation
requiring approval CANCELLED
11:oo a.m. — 11:2o a.m. Bid Opening, County Paper of Record
1:30 p.m. — 2:20 P.M. D Pohle, Public Works Update
1. Execution of Contracts for'7 Passenger Mini -Van (Coop. Ext.)
Barry Chevrolet, Ephrata, WA
COMMISSIONERS' MARCH 22, 2010 MINUTES
Page 3 of 5
2. Execution of Contracts for Herbicide Materials 2010
Between Grant County Helena Chemical Co./Most Lake, WA & CPS,
Inc., Greenacres, WA Contract was not ready for signature
3. Authorization to Call for Bids for Liquid Asphalt 2010
4. Annual certification to the County Road Administration Board
(CRAB) for 2009.
1:30 P.M. —1:40 P.M. Bid Opening, Asphalt Hauling and Dispatch Services 2010-2012
2:30 P.M. — 3:20 P.M. A Lee, Prosecuting Attorney's Office Update
3:30 P.m. — 3:45 P.M. Consent Agenda
The session was continued at 11:oo am with all the Commissioners in attendance with the Clerk of the
Board.
BID OPENING COUNTY PAPER OF RECORD
The following bids were received:
1. Grant County Journal for 52.55 per column inch, with a circulation of 2,54o households.
2. Columbia Basin Herald for 51.99 per column inch, with a circulation of 9,927 households.
Commissioner Stevens moved to hold the bids until April 5, 2010 at 2:30 p.m. in which the decision for
County Paper of Record will be made. Commissioner Swartz seconded and the motion passed
unanimously.
D POHLE. PUBLIC WORKS UPDATE
The Commissioners approved and signed items 1, 3 and 4 as listed above. Item 3 was set for bid opening
on April 13, 2010 at 1:45 pm. Item 2 was not ready for signature.
BID OPENING ASPHALT HAULING AND DISPATCH SERVICES 2010-2012
Only one bid was received for this project: LTI. See attached bid tabulation.
Commissioner Stevens moved to turn the bids over to Public Works for their review and recommendation.
Commissioner Swartz seconded and the motion passed unanimously.
L PENCE, EXECUTIVE SESSION REGARDING CITY OF MOSES LAKE VS. GRANT COUNTY
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter opened the session at 2:40 p.m. to go until 2::50
p.m. Commissioner Carter closed the session at 2:50 p.m.
CONSENT AGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Swartz seconded and the
motion passed with 2 Commissioners in attendance, as presented below:
COMMISSIONERS' MARCH 22, 2010 MINUTES
Page 4 of 5
Commissioners Office Vouchers
HUMAN RESO URCES
Personnel Action Request Recommendations for the following:
• Request for an exception to the Hiring Freeze for Juvenile Department to hire one
assistant cook due to retirement.
The Director recommends approval of this item.
As there was no further business to come before the Board the session was continued until March 24,
2010.
WEDNESDAY. MARCH 24,2010:
1o:oo a.m. — 10:2o a.m. G Baker, Technology Services Update
10:3o a.m. — 10:5o a.m. F De Trolio, Sheriffs Update
11:oo a.m. —11:2o a.m. KAllen, Clerk's Update
1:00 p.m. — 5:00 p.m. R Stevens at Deputy Sheriff Negotiations (Multi-purpose Room)
The session was continued at 1o:oo am with all the Commissioners in attendance with the Clerk of the
Board.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amount of $600,621.33, as recorded on a listing
and made available to the Board.
The Chair of the Board was authorized to sign the Wade King (Blue View Long Plat) File #08-5188-02
Final Plat Submission and Review.
As there was no further business to come before the Board the session was continued until March 29,
2010.
THURSDAY, MARCH 25, 2010:
8:oo a.m. - 9:oo a.m. ASSESSOR'S OFFICE STAFF MEETING CANCELLED
1:00 P.M. - 3:00 P.M. R Stevens at NCCAC Board Meeting (OIC Bldg)
COMMISSIONERS' MARCH 22, 2olo MINUTES
Page 5 of 5
5:30 P.M. — 6:30 P.M. Commissioners at Grant Integrated Services Update (District Court,
Courtroom s3, Moses Lake)
6:oo p.m. - 8: oo p.m. C Carter at GWMA Administrative Board Meeting (Othello)
CANCELLED
FRIDAY, MARCH 26,2010:
20io Elected Official and Department Head Retreat (Sunfire Grill at Sunserra)
Signed this lJ' " � day of 2010.
J BOARD OF COUNTY COMMISSION
GraKCi�nty, WITi4n
Richard Stevens
Carolann Swartz