HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (514)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY. MARCH 20.2010:
8:3o a.m. - 8:5o a.m. Elected Official Roundtable Discussion
9:45 a.m. — 9:55 a.m. D Nelson, Building Permit Update
9:oo a.m. — 9:4o a.m. J Strickler, ASC Update/Mise. BOCC Action
1. Possible vouchers for Interfund Communications, insurance,
and/or grant administration.
2. Budget transfer request for the below SIP projects' committed
funds, approved by the BOCC through Resolution No. 10 -017 -CC,
from the Economic Enhancement Strategic Infrastructure
Ending Fund Balance (113155-00-0000-5o8000000) as follows:
Project
Amount/Type
Transfer to:
SIP #2010-01: Port of Warden/City of
$ 10,215.00 Grant
113155 -00 -9901 -
Warden, Additional Engineering Work Costs
535000000
on Domestic Sewer Collection Lift Station
SIP #2010-02: Port of Moses Lake, City of
$ 265,000.00 Grant
113155 -00 -9902 -
Moses Lake, Utility Infrastructure for Project
534100000
Chinook
TOTAL
$ 275,215.00
3. BOCC signature on GC Administrative Support/Oversight
Employee Time Sheets on CDBG Grant #o8-1796119-003, GC
Fire District #3, George Fire Station Expansion for December,
2009 - February 2010.
4. Recording Fee Surcharge Distribution Agreement between Grant
County and the Housing Authority of Grant County for the sole
purpose of distributing funds obtained by the County as a result
of ESSHB 1359• Period of performance is January 1, 2010 to
December 31, 2011.
5. Grant Contract between Grant County, through Grant Integrated
Services (New Hope), with DSHS for shelter services in the
amount of S26o,o91.00 effective July 1, 2010 through June 30,
2011.
6. Authorization for release of BOCC approved SIP Funds on SIP
#2010-1, Port of Warden/City of Warden, Additional
Engineering Work Costs on Domestic Sewer Collection Lift
Station, in the amount of $10,215.00 and for release of the 2.5%
administrative fee in the amount of $255.37 to the Grant County
Economic Development Council for the same SIP project.
7. Anticipating later this week: Recording Fee Surcharge
Distribution Agreement between Grant County and: (1) New
Hope Domestic Violence and Sexual Assault Services; and (2) the
Housing Authority of Grant County, for the sole purpose of
distributing funds obtained by the Countv as a result of RCW
36.22.178. Period of performance is January 1, 2010 to
December 31, 2011. New Hope will receive 40% of the funds,
with the Housing Authority receiving 6o%.
MARCH 29, 2010 MINUTES
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1o:oo a.m. -1o:15 a.m. Commissioners Office Safety Meeting
10:2o a.m. - 10:5o a.m. Commissioners Work Session
1. Budget Extension request from the Auditor in the amount of
S43,042.00 (Fund #oo1, Elections Department #io8) to replace
their voter registration and elections management software using
indirect federal grant funds through the office of the Secretary of
State.
2. Budget Extension request from the Auditor in the amount of
S250,000.00 (Cumulative Reserve Fund #1o5, Department #147) to
complete the installation of the new Financial Accounting System.
11:oo a.m. -11:10 a.m. Open Record Public Hearing, Columbia Basin Dispute Resolution Center
Budget Extension
11:15 a.m. —11:3o a.m. D Reynolds, Executive Session Conference Call re: City of Moses Lake vs.
Grant County
1:30 P.M. —1:50 P.M. E Stubington, Noise Ordinance Discussion
3:00 p.m. - 3:50 P.M. T Hechler, Human Resources Update
The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
J STRICKLER. ASC UPDATE AND MISC. BOCC ACTION
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1
through 7 as listed on the ASC Agenda. The motion passed unanimously.
COMMISSIONERS WORK SESSION
A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 and
2 on the Work Session agenda. The public hearing was set for April 20, 2010 at 10:3o a.m. The motion
passed unanimously.
OPEN RECORD PUBLIC HEARING, COLUMBIA BASIN DISPUTE RESOLUTION CENTER
BUDGET EXTENSION
The Commissioners held an Open Record Public Hearing regarding a budget extension request from the
Chief Accountant for the Columbia Basin Dispute Resolution Center Fund #136, Department #187 in the
amount of $15,000.00. Commissioner Stevens mored to close the public comment portion of the hearing,
Commissioner Swartz seconded and the motion passed with unanimously. Commissioner Swartz moved
to approve the budget extension as presented. Commissioner Stevens seconded and the motion passed
unanimously. The hearing adjourned. (Resolution No. 10 -o18 -CC)
D REYNOLDS, EXECUTIVE SESSION CONFERENCE CALL REGARDING THE CITY OF
MOSES LAKE VS. GRANT COUNTY LITIGATION
Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter called the session to order at 11:2o a.m. to go until
11:5o a.m. Commissioner Carter closed the session at 11:5o a.m.
MARCH 29, 2010 MINUTES
Page 3 of 5
MISCELLANEOUS ITEMS
The Commissioners signed the Grant County Payroll Pick -Up Sheet for March 25, 2010.
As there was no further business to come before the Board the session was continued until March 30,
2010.
TUESDAY, MARCH 30.2010:
C Swartz, Out
1:30 P.M. — 2:20 P.M.
D Pohle, Public Works Update
1. Execution of Contracts for the Herbicide Materials 2010 between
Grant County and Helena Chemical Co., Moses Lake, WA; and CPS,
Inc., Greenacres, WA
2. CRP Resolution Initiating CRP Number for R -NE Road (North)
3. CRP Resolution Initiating CRP Number for Goodrich Road
4. CRP Resolution Initiating CRP Number for Dry Coulee Road
2:30 P.M. — 3:20 P.M.
A Lee, Prosecuting Attorney's Office Update
3:30 P.m. — 3:45 P.M.
Consent Agenda
6:30 P.M. — 8:30 P.M.
R Stevens at Big Bend Community College State of the College Address
(ATEC)
The session was continued at 1:30 p.m. with Commissioners Carter and Stevens in attendance with the
Clerk of the Board. Commissioner Swartz was out and excused.
D POHLE, PUBLIC WORKS UPDATE
The Commissioners approved and signed items 1 through 4 as listed above.
• CRP Resolution No. 10 -019 -CC Initiating CRP Number 10-o1 for R -NE Road (North)
• CRP Resolution No. 10 -21 -CC Initiating CRP Number 10-03 for Goodrich Road
• CRP Resolution No. 10 -20 -CC Initiating CRP Number 10-o2 for Dry Coulee Road
The Commissioners approved the recommendation of the Director to award the Asphalt Hauling and
Dispatch Services for 2010 through 2012 project to LTI, Inc.
CONSENT AGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the
motion passed with 2 Commissioners in attendance, as presented below:
COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
MARCH 29, 2o10 MINUTES
Page 4 of 5
GRANT INTEGRATED SERVICES
Recommendation from the Grant County PARC Advisory Board to appoint Chris Lupo as a
member to this Board.
MISCELLANEOUS ITEMS
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $221,85o.o61 and $1,132.12 as recorded
on a listing and made available to the Board.
The Commissioners approved and signed the Public Works payroll journal for March, 2010.
As there was no further business to come before the Board the session was continued until March 31,
2010.
WEDNESDAY. MARCH s1. 2010:
C Swartz, Out
11:3o a.m. — 12:oo p.m.
12:00 p.m. - 1:00 p.m.
1:30 P.M. — 2:00 P.M.
2:00 P.M. — 5:00 P.M.
C Carter, Finance Committee Meeting Moved to 1:30 pm
R Stevens, Big Bend Economic Dvlpt Council Meeting (Boys & Girls Club,
3rd Ave, Moses Lake)
C Carter, Finance Committee Meeting
PEGGY GRIGG RETIREMENT PARTY
The session was continued at 1:30 p.m. with Commissioners Carter and Stevens in attendance with the
Clerk of the Board. Commissioner Swartz was out and excused.
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the Central Terminals LLC — Bob Faucher (Section 29 Short
Plat No. 3) File #09 -536o -o1 Final Plat Submission and Review.
The Commissioners signed the Public Works Claims Fund Voucher Approval No. 03-1 through No. 03-110 in
the total amount of $474,86o.65 as recorded on a listing and made available to the Board.
As there was no further business to come before the Board the session was continued until April 5, 2010
THURSDAY, APRIL 1, 2010:
C Swartz, Out
9:oo a.m. — 1o:oo a.m. R Stevens at KBSN Radio (Moses Lake)
COMMISSIONERS' MARCH 29, 2010 MINUTES
Page 5 of 5
1:00 P.M. — 3:00 P.M. R Stevens at NCCAC Board Meeting (TBD)
1:30 P.m. — 3:30 P.m. C Carter at Area Ageing/Council of Governments Meeting (E Wenatchee
Office)
FRIDAY, APRIL 2, 2010:
C Swartz, Out
9:oo a.m. — 2:00 P.M. BOARD OF EQUALIZATION HEARINGS
Signed this day of, 2010.
BOARD OF COUNTY COMMISSIONERS
Gr(M, n WasM
Richard Stevens
Carolann Swartz