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Home My WebLink AboutCommissioners Proceedings - Commissioners - 20 (507)MINUTES GRANT COUNTY BOARD OF MONDAY, APRIL 26.2010: R Stevens at National Public Employer Labor Relations Assoc Conference (New Orleans, IA) 8:3o a.m. - 8:5o a.m. Elected Official Roundtable Discussion 9:oo a.m. — 9:5o a.m. J Strickler, ASC Update/Mist. BOCC Action 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. 2. Anticipating: Subrecipient Agreement for CDBG Public Services between Grant County and OIC (Opportunities Industrialization Center) of Washington from January 1, 2010 through June 30, 2011, in the amount of $230,165.00. 3. Resource Sharing Agreement Between State of Washington Employment Security Department and Partner(s) to establish terms and conditions under which the partnership will share resources in performance of One -Stop Services at the WorkSource Central Basin Office at 3o9 E. 5th Ave., Moses Lake, Washington: • Washington State Employment Security Department; • North Central (Grant/Adams) WDC aka SkillSource; • Big Bend Community College; • OIC of Washington; • DESI • AARP Foundation WorkSearch; • Division of Vocational Rehabilitation (DSHS); and • Grant County, by and through Grant Integrated Services. This Agreement is effective July 1, 2010 through April 30, 2012. 4. BOCC Chair signature on revision to Grant County Board of County Commissioners Administrative Policy No. 02-09, Motor Vehicle Use, to become effective May 3, 2010. 5. Board of County Commissioners Policy Memo 10-o1 regarding: (1) Adoption of Incident/Accident Reporting Procedure; and (2) Revised Policy Number 02-09, Motor Vehicle Use. 6. Amendment to Geographic Information Interlocal Agreement between Grant County and the City of Ephrata for shared GIS services. 1o:oo a.m. - 10:2o a.m. Commissioners at Health District State Audit Exit Interview (Ephrata Health District Office) 10:3o a.m. -10:5o a.m. Commissioners Work Session 1. Personnel Action Request Recommendation from Human Resources in regards to District Courts request to reclassify an "Other" Hourly File Clerk to a "Regular Full Time" Salary Records Clerk. This item was held over for discussion at the 4/20/10 Consent Agenda meeting as further review was needed. 2. Budget extension request from the Planning Department in the amount of S16,666.8o to purchase a photocopier. COMMISSIONERS' APRIL 26, 2010 MINUTES Page 2 of 5 3. Proclamation recognizing May 2 — 8, 2o10 as Municipal Clerks Week. 4. Commissioner Minutes for the week of March 15, 2010. 11:oo a.m. -11:5o a.m. Budget and Finance Update 1:30 p.m. — 2:00 P.M. J Christian -Stoker, GrIS Personnel Discussion 3:00 p.m. - 3:50 P.M. T Hechler, Human Resources Update CANCELLED 4:00 p.m. — 4:50 P.M. K Larimer, PUD — Crescent Bar Lease Follow-up Meeting The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. J STRICKLER, ASC UPDATE AND MISC. BOCC ACTION A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1, 3 through 6 on the ASC Agenda. Item 2 did not arrive in time for signature. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Swartz, seconded by Commissioner Carter, to approve items 1, 2, and 4 on the Work Session agenda. Item 1 will be reviewed in 6 months to determine whether or not this position is "self supporting". Item 3 was held for further review at the May 3, 2010 Work Session. The motion passed with 2 Commissioners in attendance. MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Eric and Tammy Huber (Morgan Tracts, Unit 1Short Plat, Replat of Lot 8) File #10 -5398 -or; and the Troy Latham (Latham Major Plat) File #09-5335-02, Final Plat Submission and Reviews. The Commissioners approved a request from the Sheriffs Office for a budget extension hearing in the amount of S9,782.00. The Washington Association of Sheriff and Police Chiefs (WASPC) extended their FY2oo9 Methamphetamine grant to April 30, 2olo and these funds must be spent by this date. The Sheriff's Office intends to use these funds on Salaries/ Wages and Small Tools/Minor Equipment. The hearing was set for May 18, 2010 at 1o:oo am. The Commissioners approved and signed the April 23, 2010 Payroll Pick-up Sheet. The Commissioners approved the request of Juvenile Court to purchase 4 portable radios with remote microphones in the amount of $2,614.85. This purchase was approved in the 2010 budget process. As there was no further business to come before the Board the session was continued until April 27, 2010. TUESDAY, APRIL 27.2010: R Stevens at National Public Employer Labor Relations Assoc Conference (New Orleans, LA) COMMISSIONERS' APRIL 26, 2010 MINUTES Page 3 of 5 8:oo a.m. —1o:oo a.m. C Swartz at Community Trends Steering Committee Meeting (ATEC) 1:30 P.M. — 2:20 P.M. D Pohle, Public Works Update 1. Authorization to Call for Bids for Rd 4 NE project. 2:30 p.m. — 3:20 P.M. A Lee, Prosecuting Attorney's Office Update 3:30 P•m• — 3:45 P.M. Consent Agenda 5:30 P.M. — 7:00 P.M. C Carter and C Swartz at Fair Board Meeting (Fuller Bldg, Fairgrounds) The session was continued at 1:30 pm with all the Commissioners in attendance with the Clerk of the Board. D POHLE PUBLIC WORKS UPDATE Item 1 was not ready for signature and not executed. CONSENT AGENDA Commissioner Swartz moved to approve the Consent Agenda, Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers Request to use the Courthouse lawn area, lower level bathroom, and parking lots for the annual Sage -n -Sun Festival to be held June 10-13, 2010. HUMANRESOURCES Personnel Action Request Recommendation regarding a request from Juvenile Court for an exception to the hiring freeze to hire one Legal Secretary. This is due to a recent resignation. The Director recommends approval. GRANT INTEGRATED SERVICES 2 grant applications with the Dept of Commerce (Office of Crime Victim's Advocacy): 1. Sexual Assault Core Services Application for $12o,684 2. Sexual Assault Prevention Services for 516,739 MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $556,987.74 as recorded on a listing and made available to the Board. APRIL 26, 2010 MINUTES Page 4 of 5 As there was no further business to come before the Board the session was continued until April 28, 2010. WEDNESDAY, APRIL 28,2010: R Stevens at National Public Employer Labor Relations Assoc Conference (New Orleans, IA) 1o:oo a.m. — 10:2o a.m. G Baker, Technology Services Update 10:3o a.m. —10:5o a.m. F De Trolio, Sheriff's Update 11:3o a.m. —12:00 P.M. C Carter, Finance Committee Meeting 12:00 P.M. — 1:00 P.M. C Swartz at Big Bend Economic Development Council (Boys & Girls Club, 3rd Ave., Moses Lake) 2:00 P.M. — 2:20 P.M. D Hooper and D Black, Comprehensive Plan 2010 Discussion The session was continued at 1o:oo am with all the Commissioners in attendance with the Clerk of the Board. MISCELLANEOUS ITEMS The Commissioners approved and signed the Public Works payroll journal for April 2o1o. As there was no further business to come before the Board the session was continued until May 3, 2010. THURSDAY, APRIL 20,2010- 0,2010:R RStevens at National Public Employer Labor Relations Assoc Conference (New Orleans, IA) 8:oo a.m. - 9:oo a.m. ASSESSOR'S OFFICE STAFF MEETING 3:00 p.m. - 4:00 p.m. C Carter at NCCAC Board Meeting (OIC Building, Moses Lake) 4:00 p.m. —'7:00 p.m. C Carter at DV and SA Awareness March (Moses Lake Police Station) MISCELLANEOUS ITEMS Commissioners Carter and Swartz gave the Clerk of the Board approval to stamp their signature on the Public Works Claims Fund Voucher Approval No. 04-1 through No. 04-101 in the total amount of $640,310.76, as recorded on a listing and made available to the Board. FRIDAY, APRIL .10, 2010: 11:oo a.m. — 3:00 p.m. R Stevens at EW COG Meeting (Lincoln Co. Public Works Bldg) 3:00 P.M. — 4:00 P.M. FACILITIES MAINTENANCE / HUMAN RESOURCES / ACCOUNTING MEETING COMMISSIONERS' APRIL 26, 2010 MINUTES Page 5 of 5 Signed this day of 2010. BOARD OF COUNTY COMMISSIONERS I!/ Gnt County, aobfgton NIDA Cindy rte , Chair Richard Stevens / &f �/Y Carolann Swartz