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Home My WebLink AboutCommissioners Proceedings - Commissioners - 20 (496)MINUTES GRANT COUNTY BOARD OF COMMISSIONERS MONDAY AUGUST 16,2010: 8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion 9:oo a.m. — 9:2o a.m. J Strickler, ASC Update and Misc BOCC Action 1. Possible vouchers for Interfund Communications, insurance, and/or grant administration. 2. SIP #2009-09, Grant Integrated Services Cityview project, request for an extension to October 5, 2o11. 3. Amendment #i to AIA Document B151-1997 (GC Tracking #Ke9- 146) for Design Services, Grant Mental Healthcare Boarding Home; INTEGRUS Project No. 20834.00 for design services for the Grant Mental Healthcare Boarding Home project. 4. BOCC action on request for release of funds on SIP #20o9 -o6, Grant County Fire District #3, George Fire & Life Safety Facility, for: (1) $1oo,000.00 to Grant County Fire District #3; and (2) $2,500.00 to the Grant County Economic Development Council for its 2.5% administration fee for the project. 5. Anticipating: Professional Services Agreement between Grant County and Taylor Kindred for the provision of investigative services for public defense in Grant County Superior, Juvenile, and District Courts. 6. Grant County Housing Authority Request for Reimbursement #5 on Department of Commerce HPRP Grant No. 10-46111-6o8 in the amount of $31,918.01. 7. Grant County Housing Authority Request for Reimbursement #5 on Department of Commerce HGAP Grant No. o8 -461o8 -Sol in the amount of 514,853.47- 9:3o a.m. — 10:20 a.m. T Hechler, Human Resources Update 10:3o a.m. — 10:4o a.m. Commissioners Work Session 1. Budget Extension request from the Prosecuting Attorney's Office in the amount of $35,000.00 for wages and benefits, equipment, and licenses, using a grant received from the Washington State Department of Commerce. 2. Request from Technology Services to purchase a VoIP telephone system for County facilities, in the approximate amount of $58,797.82. 3. Request from the Fairgrounds Director to purchase a portable office building in the amount of $3,000.00. This building is for the Fairgrounds Pavilion #2 and will be paid for using the Fairgrounds Obligation Bond funds. 10:45 a.m. —11:oo a.m. Consent Agenda 11:oo a.m. — 11:5o a.m. D Nelson, Department of Community Development Update 12:00 P.M. — 1:00 p.m. Commissioners at PUD Commissioner Luncheon (Tequila's) COMMISSIONERS' AUGUST 16, 2o10 MINUTES Page 2 of 5 8:oo p.m. — 9:00 p.m. Commissioners at Grant County Fair Opening Ceremony (Fairgrounds Pavilion Bldg) The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in attendance with the Clerk of the Board. J STRICKLER ASC UPDATE AND MISC. BOCC ACTION A motion was made by Commissioner Stevens, seconded by Commissioner Swartz, to approve items 1 through 7 on the ASC Agenda. The motion passed unanimously. COMMISSIONERS WORK SESSION A motion was made by Commissioner Swartz, seconded by Commissioner Stevens, to approve items 1 and 3 on the Work Session agenda. Item 2 was placed on hold for further review. The motion passed unanimously. CONSENT AGENDA Commissioner Swartz moved to approve the Consent Agenda, Commissioner Stevens seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers GRANT INTEGRATED SERVICES Request to discontinue using the County Maintenance staff for their maintenance service and put out to bid the maintenance service for their Moses Lake facility. This item was placed on hold for further review. HUMAN RESOURCES Personnel Action Request Recommendations for the following: 1. Prosecuting Attorney's Office request for an exception to the hiring freeze to hire 1 Deputy Prosecuting Attorney due to a recent resignation; 2. Prosecuting Attorney's Office request for an exception to the hiring freeze to hire 1 grant funded Deputy Prosecuting Attorney. The grant was received a Byrne Justice Assistance Grant administered though the Department of Commerce; 3. Department of Public Defense request for an exception to the hiring freeze to hire 1 Contract Investigator The Director recommends approval of all 3 items above. As there was no further business to come before the Board the session was continued until August 17, 2010. COMMISSIONERS' AUGUST 16, 2o10 MINUTES Page 3 of 5 TUESDAY, AUGUST 17. 2010: GRANT COUNTY FAIR WEEK 9:3o a.m. — 10:3o a.m. CGI Sponsorship Campaign Meeting 9:oo a.m. — 9:3o a.m. C Carter at Fire District #3 Fire Station (George) 10:3o a.m. —10:4o a.m. Open Record Public Hearing, Sheriffs Office and Rural County Budget Extensions rr:oo a.m. —11:20 a.m. R Gonzales, Public Defense Update 11:3o a.m. —11:5o a.m. B Hill, Public Defense Update 1:15 p.m. — 2:00 P.M. D Pohle, PW Update 1. Resolution in the matter of adopting a policy for the handling of complaints 2. Request for Reimbursable Work from the Grand Coulee Project Hydroelectric Authority for road maintenance 3:00 p.m. — 3:30 P.M. R Stevens, NCCAC Board Meeting (OIC Bldg) 4:00 p.m. — 5:00 p.m. C Swartz at Moses Lake Trail Planning Team (City Hall) The session was continued at 9:3o am with all the Commissioners in attendance with the Clerk of the Board. OPEN RECORD PUBLIC HEARING SHERIFF'S OFFICE AND RURAL COUNTY BUDGET EXTENSIONS The Commissioners held an open record public hearing regarding the following budget extension requests: 1. Rural County Fund #133 Fiscal Agent Fees and Debt Payment for the General Obligation Bond used at the Fairgrounds in the amount of $230,000.00. 2. Sheriffs Office Fund #oo1, Department #114 Purchase of a Kustom Eagle Plus Radar unit in the amount of S1,000.00 using funds from the Washington Association of Sheriffs and Police Chiefs (WASPC) "Emergency Traffic Safety Funds" grant: and 3. Sheriffs Office Fund #oo1, Department #114 Wages and benefits, overtime, good and services, travel and training expenditures in the amount of $49,002.00 using a reimbursement grant from the Washington State Department of Commerce, pass through from the Department of Justice. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Swartz seconded and the motion passed unanimously. Commissioner Stevens moved to approve the budget extension as presented. Commissioner Swartz seconded and the motion passed unanimously. The hearing adjourned. (Resolution Nos. 10 -o62 -CC and 10 -o63 -CC) D POHLE PUBLIC WORKS UPDATE The Commissioners approved and signed items 1 and 2 as listed above. Item 1 was assigned Resolution No. 10 -o64 -CC. COMMISSIONERS' AUGUST 16, 2010 MINUTES Page 4 of 5 MISCELLANEOUS ITEMS As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amount of $783,386.79 and $24,846.45, as recorded on a listing and made available to the Board. The Commissioners approved and signed a Payables Transaction Posting Journal in the amount of $5,000.00. Request for Reimbursement #2 to the Department of Commerce on CDBG-R Contract No. o8 -F96119- 003, Grant County Fire District #3, George Fire Station Expansion, in the amount of S9o,8o6.99. WEDNESDAY, AUGUST 18, 2010: GRANT COUNTY FAIR WEEK 7:oo a.m. — 8:oo a.m. C Swartz at Grant County Economic Development Council Meeting (ATEC Bldg. Moses Lake) 9:oo a.m. — 9:3o a.m. R Stevens, WRCIP Fiscal Committee Conference Call CANCELLED 9:3o a.m. — 1:30 p.m. R Stevens at CR PAG (Ellensburg) 11:oo a.m. —11:5o a.m. A Lee, Prosecuting Attorney's Office Update CANCELLED 1:30 p.m. — 2:30 P.M. C Swartz, Voter Challenge Conference Call RESCHEDULED 2:30 p.m. — 3:00 p.m. C Swartz at GTA State Auditors Entrance Meeting (GTA Ephrata Office) THURSDAY AUGUST 19, 2010: GRANT COUNTY FAIR WEEK 11:oo a.m. —11:5o a.m. S Becker, Governor Gregoire Update 2:00 P.M. — 3:00 P.M. C Carter at Vantage / Pamona Transmission Power lines Update (Mattawa) 7:00 P.M. — 8:30 P.M. C Swartz at Grant Transit Authority Board Meeting (ATEC) FRIDAY AUGUST 20,2010- GRANT 0,2010:GRANT COUNTY FAIR WEEK 12:00 p.m. — 1:00 p.m. Security Committee Meeting COMMISSIONERS' AUGUST 16, 2010 MINUTES Page g of 5 Signed this �_ day of 2010. BOARD OF C COMMISSIONERS anu as gton ACC n i er, Ch 'r 0 Ri5Tiard Steaens Carolann Swartz