HomeMy WebLinkAboutResolution 10-055-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION TO DECLARE SURPLUS
CERTAIN GRANT COUNTY COMPUTER
EQUIPMENT
RESOLUTION No. 10- W' -Cc
WHEREAS, The Grant County Technology Services Department has the equipment listed on the
attached list;
WHEREAS, Technology Services has determined that this equipment is unwanted and obsolete;
WHEREAS, Technology Services is requesting that the Board of County Commissioners declare
surplus the attached list of equipment;
WHEREAS, it is the intent of Technology Services to donate all items on the attached list to Tru
Recycle (a division of Monarch Association) who will recycle these items;
WHEREAS, It has been determined that the amount normally received in a County auction is
minimal and that this "Tru Recycle" program is relieving the County of a significantly higher labor cost;
NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Board of County
Commissioners declare as surplus the attached list of computer equipment.
DATED this day of, 2010.
Yea Nay
V/ ❑
ram ❑
V11, 11
BOARD OF COUNTY COMMISSIONERS
Abstain
GRANT COUNTY, WASHINGTON
f�
L1Y
Cindy C Chair
Carolann Swartz. Mem ier
i
■ moQ -
RAard Stevens, Member
F:\BVasquez\Resolution-Ordinance\Declaring computer equipment surplus.doc
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Gary H. Baker
From: Jake Santistevan [santistj@sao.wa.gov]
Sent: Thursday, October 01, 2009 2:54 PM
To: Gary H. Baker
Subject: SAO: use of Tru Recycle to dispose of outdated computer equipment
Importance: High
Hi Gary,
I have taken a look at your question about the County using "Tru Recycle" and I think it is definitely an option. From a
compliance standpoint, you would have to receive consideration (or value) for the equipment. If you document in your
files that the amount you would normally receive in a county auction is minimal and that the "Tru Recycle" program is
relieving you of a significantly higher labor cost, then I believe you have met the test of demonstrating the value that
you received in return for the equipment. "Tru Recycle" would be relieving you of the higher labor cost involved in
transporting the equipment, and this is the value that is received.
Please don't hesitate to let me know if you have any other questions about this, or any other facts that we should
consider.
Jake R. Santistevan
Assistant Audit Manager
Washington State Auditor's Office
santisti@sao.wa.gov
1
�r
MONARCHJTe,
Bettering Our Community, One Family At A Time.
TO: Grant County
Tru Re. cv'cIe �
Monarch Association
ATTN: Gary H. Baker, Director of Department Of Technology Services
Dear Mr. Baker:
This letter is to request the unwanted surplus items from Grant County. TruRecycle is a
program under Monarch Association that recycles a wide verity of items. We are a
registered E -cycle collector for the state of Washington. Our Federal 501(c)3 number is
20-3453825. Our main focus is to reuse donated items first. Monarch Association finds
new homes for these items ranging from k-12 schools, low income families, or other non-
profit charities.
Our organization takes full and complete responsibility for all donated items. Asset
management is our priority until the data has been destroyed from computer systems. The
process of receiving recycled computer/electronic equipment is as follows:
• Once the equipment is collected it is separated and inventoried.
• Items that can be reused are then refurbished by the use of our educational
program. We work with the families that are enrolled in the Washington State
Department of Social and Health Services and Unemployment Security. This
helps them to be re-educated in the electronics / IT field.
• The equipment that cannot be reused is then processed through the
Washington State Department of Ecology Program (E -cycle).
Please review the attached flyer for a list of other surplus items we accept. Feel free to
give me a call direct at (253)376-8200.
Stephen V.
Operations Manager
Monarch Association / TruRecycle
1-877-672-0982
PO BOX 44307 Tacoma, WA 98438
Schedule your pickup today (877)672-0982
Monarch Association — www.monarchassouora `TruRecycle — www.trurecycle.com
0�u
r1�
GRANT COUNTY
DEPARTMENT OF TECHNOLOGY SERVICES
Memo
To: Grant County Board of County Commissioners
From: Gary H. Baker, Director of Technology Services
Date: July 13, 2010
Re: Addendum to Equipment to be Declared Surplus to the Needs of the County
As per the request of the BOCC during the Open Public Hearing on July 13, 2010, regarding the
above issue, I am submitting the rational for this disposal of surplus process as discussed with
the State Auditor. The Email from the State Auditor was included in the hearing packet.
We used to get rid of surplus items at an auction held at the Grant County Fair Grounds at least
annually. Equipment to be disposed of was palletized by the Maintenance Department. Over the
years of our participation in this process, each pallet of material sold for about $4/pallet. This
process involved many hours of extra effort by the Maintenance Department, plus the cost of
getting the items to the Fair Grounds in Moses Lake. The cost of disposal far exceeded the
return. The State Auditor agreed that it did not make sense to continue this process and approved
our disposing of these assets thru an approved recycler at no cost to the County. The recycler,
Tru Recycle, makes every effort to return this equipment to use in schools, etc.
This saves the County money and makes it possible for surplus and obsolete equipment to
continue in use for the public good. The State Auditor, documented in an Email, agreed with our
reasoning and approves of this process.
RECEIVED
JUL 13 2010
GRANT COUNTY COMMISSIONERS
The mission of Grant County is to meet current and future needs, serving together with public
and private entities, while fostering a respectful and successful work environment
GRANT COUNTY
DEPARTMENT OF TEC
Memo
To: Grant County Board of County
From: Gary H. Baker, Director of Technology
Date: June 21, 2010
SERVICES
Re: Equipment to be Declared Surplus to the Needs of the County
The attached list of equipment should be declared surplus to the needs of Grant County. We
request that the BOCC to make this declaration so that we can dispose of the equipment.
We will be disposing of these assets per the attached Email approval from a State Auditor, and a
letter from TruRecycle. The State Auditors approval of this plan was given after a State Auditor
researched this issue during their time here for an Audit during 2009. We will be contacting
TruRecycle after we receive your approval. TruRecycle will then schedule a truck to come and
pickup this equipment at no cost to the County.
This equipment list has been prepared and checked for accuracy by Brent Myrick. The
equipment has had all of its software and data destroyed. We are certain that all of the hard disks
have been thoroughly erased.
TS submitted a previous list of equipment to the BOCC on 1/27/10. That list was found to be in
error and was not acted upon. This new list has been checked and rechecked several times.
Please disregard the previous list, as it was in error. We apologize for this inconvenience.
1 ar-Aq
6001VAto
101
1 VED
JUN 21 2010
GRANTGRAN7 COUNTY MM'SSIONERS
The mission of Grant County is to meet current and future needs, serving together with public
and private entities, while fostering a respectful and successful work environment