HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (471)MINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
Monday. MARCH s. 2007:
R STEVENS OUT
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m. — 9:5o a.m. J Strickler, ASC Update
• 2007-2008 Professional Services Agreement - Investigator
• Request for approval of Public Defense and SIP Invoices
1o:oo a.m. — 10:15 a.m. BOCC Office Safety Meeting
10:20 — 10:5o a.m. Commissioners Work Session
• Request from the Emergency Manager Director for
reimbursement of expenses
• WSAC Conflict of Interest Policy and Disclosure
• Revised request from the Facilities and Maintenance Department
for REET funds to remodel the Law Library and Prosecutor's
Office in the amount of 54,115.05 and funds for the District Court
remodel in the amount of $5,095.00
• Request from the Community Development Director for extra
office space in their building, with a cost of approximately
$3,800.00
• Request from the Fairgrounds Manager for a budget extension in
the amount of $11,750.96 for 2oo6 expenses relating to the
South Lake Event Center at the Fairgrounds
• Request from the County Clerk for a budget extension in the
amount of $5,1o6.24 for additional postage costs
• Resolution adopting the annual county inventory of capitalized
assets
11:oo a.m. — =50 a.m.
D Nelson, Community Development Update
12:00 P.M. —1:00 P.M.
Elected Official and Department Head Luncheon
1:20 P.M. — 1:50 P.M.
J Lane, PARC Update
2:00 p.m. — 2:50 p.m.
V Cummings, Facilities and Maintenance Update
• District Court, Prosecuting Attorney's Office, and Law
Library Remodels
3:00 P.M. — 3:20 P.M.
R Smith, HR Update
3:30 P.M. — 4:00 P.M.
B Smith and Judge Whitener -Moberg, Security Officer Position
4:00 p.m. — 4:30 P.M.
B Varney, Orchard Eradication Meeting
MINUTES
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The Grant County Commissioners session was called to order at 9:oo a.m. with Commissioners Allison
and Carter in attendance with the Clerk of the Board. Commissioner Stevens was out and excused.
J STRICKLER, ASC UPDATE
The Commissioners signed the 2007-2007 Professional Services Agreement / Investigator between Grant
County and Mike Lewton, Private Investigations, for investigator services.
COMMISSIONERS WORK SESSION
The Commissioners approved the expense reimbursement voucher for the Emergency Management
Director.
The Chair of the Board was authorized to sign a WSAC Conflict of Interest Policy and Disclosure
statement from the Washington State Association of Counties.
The Commissioners approved the revised requests from the Facilities and Maintenance Department for
REET funds to remodel the Law Library and Prosecutor's Office in the amount of $4,115.05 and REET
funds for the District Court remodel in the amount of $5,095.00
The Commissioners approved the request from the Community Development Director for extra office
space in their building in the amount of $3,800.00.
The Commissioners approved the request from the Fairgrounds Manager for a budget extension in the
amount of $11,750.96 for 2oo6 expenses relating to the South Lake Event Center at the Fairgrounds. The
hearing was set for April 3, 2007 at 10:3o am.
The Commissioners approved the request from the County Clerk for a budget extension in the amount of
$5,to6.24 for additional postage costs. The budget extension hearing was set for March 27, 2007 at
to:oo am.
The Commissioners approved Resolution No. 07 -026 -CC adopting the annual county inventory of
capitalized assets for 2oo6.
The Commissioners approved the request from the Auditor for a budget extension in the amount of
$5,000.00 within Fund #oot, Department #115 (Jail) to increase appropriations for revenue from sale of
confiscated and forfeited property. This item was tabled at the February 26, 2007 Work Session. The
budget extension hearing was set for March 27, 2007 at to:oo am.
As there was no further business to come before the Board the session was continued until March 6, 2007.
TUESDAY, MARCH 6.2007:
R STEVENS OUT
9:oo a.m. — to:oo a.m. BOCC at Developmental Disabilities Office
COMMISSIONERS' MINUTES
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10:3o a.m. — 10:4o a.m. Open Record Public Hearing, Prosecuting Attorney's Office Budget
Extension
11:oo a.m. —11x5 a.m. D Ponozzo, WA State Patrol Access Issue
12:00 p.m. —1:00 p.m. C Carter at Workforce Development Council (Moses Lake)
1:30 p.m. — 2:50 p.m. D Pohle, PW Update
• Authorization to Call for Bids: Crescent Bar Rd -NW
• Recycling Drop Box Agreement
1:30 p.m. — 1:40 p.m. Bid Opening, Rd 5 -NW Overlay
3:00 p.m. — 3:20 P.M. S Hallstrom, PA Update
4:00 P.M. — 4:50 p.m. G Baker, Information Services Update CANCELLED
The session was continued at 9:oo a.m. with Commissioners Allison and Carter in attendance with the
Clerk of the Board. Commissioner Stevens was out and excused.
OPEN RECORD PUBLIC HEARING PROSECUTING ATTORNEY'S OFFICE BUDGET
EXTENSION
The Commissioners held an open record public hearing regarding a budget extension request from the
Grant County Prosecuting Attorney's Office in the amount of $5,000.00 to cover overtime salaries
relating to Public Records Requests (Fund #oo1, Dept #io9). Commissioner Carter moved to close the
public comment portion of the hearing, Commissioner Allison seconded and the motion passed with 2
Commissioners in attendance. Commissioner Carter moved to approve the budget extension as
presented, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Resolution No. o7 -o28 -CC)
D POHLE PUBLIC WORKS UPDATE
The Commissioners met with the Director regarding: Bid Opening 5 -NW Overlay; Annual Certification
for Calendar Year 2oo6; Contract Award Letter: Misc. Shop Equipment (Portable Pressure Washer);
HB 1765; Crossroads Major Plat; and SWAC Tentative Meeting Date- March 28, 2007.
The Commissioners approved the recommendation to award the Rd 5 -NW Overlay project to Basin
Paving, Co. in the amount of $928,55755; and the recommendation to award the Portable Pressure
Washer to Sun City Auto Supply in the amount of $2,621.97.
The Chair of the Board was authorized to sign the Annual Certification for Calendar Year 2oo6 form; and
the Washington State County Road Administration Board (CRAB) Certification of Road Fund
Expenditures for Fish Passage Barrier Removal for 2oo6.
The Commissioners signed the following contracts:
Equipment Contract 2007-05 (1o,000 gal. asphalt relay tank trailer) to Ingersoll-Rand
Equipment Service in the amount of $105,474.49
Equipment Contract 2007-o6 (single drum vibratory roller) to Rowand Machinery Co. in the
amount of S89,455.8o
Equipment Contract 2007-09 (hydroseeder) to Emerald Equipment in the amount of $46,86o.00
COMMISSIONERS' MINUTES
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Equipment Contract 2007-09 (rock rake) to Liberty Farm and Lawn in the amount of $21,574.61
Equipment Contract 2007-10 (portable air) to Ingersoll-Rand Equipment Services $2,167.66
Asphalt Hauling and Dispatch Services 2007 to Haney Truck Line
BID OPENING, RD 5 -NW OVERLAY
Bids were received from Basin Paving in the amount of $928,55755 and Central Washington Asphalt in
the amount of $982,140.28. Commissioner Carter moved to turn the bids over to Public Works for their
review and recommendation. Commissioner Allison seconded and the motion passed with 2
Commissioners in attendance.
As there was no further business to come before the Board the session was continued until March 7, 2007.
WEDNESDAY, MARCH 7,2007:
R STEVENS OUT
8:oo a.m. — 9:3o a.m. F Floyd, PD Discussion
9:3o a.m. —10:20 a.m. A Holman, Fairgrounds Update
• Spring Fair Home Show
• Master Plan Implementation
1. Funding
10:3o a.m. —10:5o a.m. S Taylor, GHMC Update
11:oo a.m. —11:2o a.m. Open Record Public Hearing, Sheriffs Office and Public Works Budget
Extensions
11:3o a.m. —11:4o a.m. Consent Agenda
2:00 p.m. — 4:00 P.M. BOCC at Royal City Public Workshop
7:00 p.m. — 8:30 P.M. PLANNING COMMISSION
The session was continued at 9:oo a.m. with Commissioners Allison and Carter in attendance with the
Clerk of the Board. Commissioner Stevens was out and excused.
OPEN RECORD PUBLIC HEARING SHERIFF'S OFFICE AND PUBLIC WORKS BUDGET
EXTENSION
The Commissioners held an open record public hearing regarding budget extension requests from:
Sheriffs Office Fund #oo1, Department #114 -$3,700.00 for reimbursable grant to
purchase a LIDAR Radar Unit;
Sheriffs Office Fund #105, Department # 147 -$7,500.00 for remodel of built-in
workstations; and
Public Works Fund #oo1, Department #142 -$7,232.00 for reimbursement of tearing
down buildings and mowing of a lot in Moses Lake.
MINUTES
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The total budget extension amount is $18,432.00. Commissioner Carter moved to close the public
comment portion of the hearing, Commissioner Allison seconded and the motion passed with 2
Commissioners in attendance. Commissioner Carter moved to approve the budget extension as
presented, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Resolution No. 07 -029 -CC)
CONSENT AGENDA:
Commissioner Carter moved to approve the Consent Agenda, Commissioner Allison seconded and the
motion passed with 2 Commissioners in attendance, as presented below:
COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
Request from the Douglas County Commissioners Office to sign a Five County Joint Resolution
appointing Jim Brucker as a trustee to the North Central Regional Library.
Request for a special occasion license from the Fraternal Order of Eagles 2622, Ladies Auxiliary,
1519 W. Broadway, Moses Lake, WA 98837, from the Washington State Liquor Control Board.
HUMAN RESOURCES
Request for a County Credit Card.
Request for out of state travel for the employees of the HR Department to attend an AmeriBen
Benefits Summit in Boise, ID from May 15-16, 2009.
ACOUNTING DEPARTMENT
Resolution No. 07 -027 -CC in the matter of cancelling unredeemed warrants that were drawn
but have not been redeemed for one year after the date of their issue.
As there was no further business to come before the Board the session was continued until March 12,
2007.
THURSDAY, MARCH 8,2007:
R STEVENS OUT
8:00 a.m. — 8:2o a.m.
8:3o a.m. — 9:3o a.m.
9:3o a.m. —10:2o a.m.
11:oo a.m. — 12:00 P.M.
11:oo a.m. — 11:5o a.m.
C Carter at Columbia Basin Hospital Tour
C Carter at Central Safety Committee Meeting (Multi-purpose Rm)
J Robinson, PD Conference Call CANCELLED
L Allison at LEPC (Moses Lake)
C Carter with Bill Lamphere re: Land Use
COMMISSIONERS' MINUTES
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1:30 P.M. — 2:30 P.M. L Allison at GWMA Potato Commission (Moses Lake)
7:00 p.m. — 8:00 p.m. C Carter at Solid Waste Public Meeting (Ephrata City Hall)
FRIDAY, MARCH o, 2007:
R STEVENS OUT
11:oo a.m. —12:oo p.m. LAllison at Biodiesel Fuel Meeting (Warden)
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of S1o1,896.26 and $519,861.49, as
recorded on a listing and made available to the Board.
The Commissioners signed the Payroll Pick -Up Sheet for the month of February, 2007.
The Chair of the Board was authorized to sign the Baseline Lake LLC (Baseline Lake Long Plat) Final Plat
Submission and Review, File a04-3818-02.
The Commissioners approved the request of the Emergency Management Director to support a member
of the Health District who is attending a Solid Waste Association of North America Symposium I, by
donating $300.00 for half of the registration fee.
Signed this '2 day of 2007.
,/BOARD OF COUNTY
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