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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF 0 Monday, APRIL 2,2007: 8:3o a.m. — 8:5o a.m. 9:oo a.m. — 9:5o a.m. 1o:oo a.m. — 10:15 a.m. 10:20 — 10:5o a.m. 12:00 P.M. —1:00 P.M. 1:20 P.M. —1:50 p.m. 2:00 p.m. - 2:20 P.M. 2:30 P.M. — 2:50 P.M. 3:30 p.m. — 3:50 p.m. 4:00 p.m. — 4:50 p.m. Elected Official Roundtable Discussion J Strickler, ASC Update BOCC Office Safety Meeting Commissioners Work Session • Request from the Sheriffs Office to consider a resolution to increase the capital purchase amount from the current $550.00 to a minimum of $1,500.00 • Request from the Assessor to consider a salary increase for one of the Deputy 4 Positions • Request from the Health District to use the Courthouse Steps to hold a press conference for National Safe Kids Week (Apr 28 — May 6) • Request from District Court for a budget extension to purchase a Taser X26 for the Moses Lake Courtroom Officer, in the amount of $1,055.24; and for a budget extension to cover a .5 FTE position in the amount of $15,529-74 • Request from the Clerk to consider amending Resolution No. 95- 195 -CC relating to the handling fee for returned checks Elected Official and Department Head Luncheon S Taylor, GMHC Update J Lane, PARC Update CANCELLED • Accountability Grants — due date Feb 1511, • Bill Grants sooner Conservation District Update County Paper of Record — BOCC Decision C Carter with G Baker, Proxy Server RESCHEDULED TO APRIL 4 The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. COMMISSIONERS WORK SESSION The Commissioners approved all items in the Commissioners Work Session exce t: COMMISSIONERS' MINUTES Page 2 of 6 The Commissioners denied the request of the County Assessor to increase the salary of a Deputy III position. The Commissioners tabled the request from the Sheriffs Office to consider a resolution to increase the capital purchase amount from the current $550.00 to a minimum of $1,500.00, pending discussion with the Auditor and Accounting. The Commissioners approved the request of the Clerk and set the hearing for May 2, 2007 at 1:30 pm. OPEN RECORD PUBLIC HEARING COUNTY PAPER OF RECORD - DECISION The Commissioners held an open public meeting to make their decision on the County Paper of Record. Commissioner Allison stated that the Board received 2 bids at the bid opening; one from the Grant County Journal at $2.59 / column inch and the Columbia Basin Herald at $2.99 / column inch. Commissioner Stevens moved to keep the Columbia Basin Herald as the County Paper of Record, Commissioner Carter seconded and the motion passed unanimously. The meeting adjourned. As there was no further business to come before the Board the session was continued until April 3, 2007. TUESDAY, APRIL I. 2007: C CARTER OUT 8:3o a.m. — io:oo a.m. BOUNDARY REVIEW BOARD CANCELLED lo:oo a.m. — 10:3o a.m. R Smith, Executive Session 10:3o a.m. —10:4o a.m. Open Record Public Hearing, Facilities and Maintenance, Fairgrounds, and Sheriffs Office Budget Extensions u:oo a.m. — 11:2o a.m. Open Records Public Hearing, Canvonview at Crescent Bar LLC request for Open Space Current Use Assessment 12:00 P.M. — 12:45 p.m. L Allison, WSAC Bylaws Committee Conference Call 1:00 p.m. — 1:20 P.M. J Knodell, Staffing Discussion 1:30 p.m. — 2:50 p.m. D Pohle, PW Update 1:30 p.m. — 1:40 p.m. Bid Opening, Crescent Bar Rd NW 3:00 p.m. — 3:20 P.M. S Hallstrom, PA Update The session was continued at 9:oo a.m. with Commissioners Allison and Stevens in attendance with the Clerk of the Board. Commissioner Carter was out and excused. OPEN RECORD PUBLIC HEARING COUNTY PAPER OF RECORD - DECISION The Commissioners held an open record public hearing regarding budget extension requests from: Sheriffs Office in the amount of $1,000.00 to receive a donation from the Ephrata Wal-Mart; COMMISSIONERS' MINUTES Page 3 of 6 • Fairgrounds in the amount of $15,922.46 for expenses relating to the design and engineering services for the Ag & Natural Resources and Commercial Buildings; and • Facilities and Maintenance in the amount of $4,116.00 for a remodel of the Law Library and Prosecutor's Offices; and $5,095.00 for a remodel of District Court offices. The total budget extension amount is $26,133.46. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to approve the budget extensions as presented, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Resolution No. 07 -041 -CC) OPEN RECORD PUBLIC HEARING CANYONVIEW AT CRESCENT BAR LLC REQUEST FOR OPEN SPACE CURRENT USE ASSESSMENT The Commissioners held an open record public hearing regarding to consider a request for Open Space Current Use Assessment from Canyonview at Crescent Bar. Barry Moos, discussed the project. The area is part of the Golf Course at Sunserra. It was agreed upon that this area would stay in current use. After final analvsis, it was determined that not all of the area was in current use and that the proponent would need to apply for Open Open Space. This only applies to the land, not the improvements. Barry stated since the County does not have a rating system for this type of project, the County does not have any reason to deny the project. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to approve the application for Classification or reclassification as Open Space Land for Current Use Assessment for Open Open Space as presented, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. D POHLE PUBLIC WORKS UPDATE The Commissioners signed the Herbicide Materials 2007 contract between Grant County and Helena Chemical Company in the amount of $222,105.13. BID OPENING CRESCENT BAR ROAD RECONSTRUCTION The Commissioners received the following bids (base bid amounts only): Tommer Construction - $582,842.50 • Copenhaver-$408,33535 • Central Washington Asphalt -$447,108.25 • Selland - $510,341.75 • Hurst Construction - $492,683.55 • Pipkin Construction - $570,666.5o Commissioner Stevens moved to turn the bids over to Public Works for their review and recommendation. Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance. As there was no further business to come before the Board the session was continued until April 4, 2007. COMMISSIONERS' MINUTES Page 4 of 6 WEDNESDAY, APRIL a zoos: 9:3o a.m. — 10:2o a.m. A Holman, Fairgrounds Update The session was continued at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. OPEN RECORD PUBLIC HEARING EDWARD C JONES FRANCHISE HEARING The Commissioners held an open record public hearing regarding a Franchise Application from Edward C. Jones for a water line for the purpose of a joint well between lots, installing 150 ft water line on roadside between lots #8 and #u along MacBeth Lane. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Stevens moved to approve the franchise application as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. OPEN RECORD PUBLIC HEARING MONUMENT HILL PROJECT (TOMMER) FRANCHISE HEARING The Commissioners held an open record public hearing regarding a franchise application for Monument Hill Project (Tommer) to construct, maintain and operate an irrigation water line along Rd 11 -NW, Rd P - NW, and Rd 13 -NW and will be approx. 19,000 feet. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Stevens moved to approve the franchise application as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. • Rodeo/Green Gate Road — Needs immediate repairs • Review of Spring Fair/Home Show Master Plan implement • IS Changes & Branding Issues Q from Fair Board about "Facility Committee position' by Bill West 10:3o a.m. —11:oo a.m. C Carter with G Baker, Proxy Server 10:3o a.m. —10:45 a.m. Open Record Public Hearing, Edward C. Jones Franchise Hearing 11:oo a.m. — 11:15 a.m. Open Record Public Hearing, Monument Hill Project (Tommer) Franchise Hearing 11:15 a.m. —11:30 a.m. R Smith, Human Resources Update 11:3o a.m. —11:4o a.m. Consent Agenda 1:30 p.m. — 3:00 p.m. BOCC at Jail Tour 6:30 p.m. — 8:30 p.m. BOCC at Warden Public Workshop 7:00 P.M. — 8:30 p.m. PLANNING COMMISSION The session was continued at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. OPEN RECORD PUBLIC HEARING EDWARD C JONES FRANCHISE HEARING The Commissioners held an open record public hearing regarding a Franchise Application from Edward C. Jones for a water line for the purpose of a joint well between lots, installing 150 ft water line on roadside between lots #8 and #u along MacBeth Lane. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Stevens moved to approve the franchise application as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. OPEN RECORD PUBLIC HEARING MONUMENT HILL PROJECT (TOMMER) FRANCHISE HEARING The Commissioners held an open record public hearing regarding a franchise application for Monument Hill Project (Tommer) to construct, maintain and operate an irrigation water line along Rd 11 -NW, Rd P - NW, and Rd 13 -NW and will be approx. 19,000 feet. Commissioner Stevens moved to close the public comment portion of the hearing, Commissioner Carter seconded and the motion passed unanimously. Commissioner Stevens moved to approve the franchise application as presented, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. COMMISSIONERS' MINUTES Page 5 of 6 CONSENT AGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the motion passed unanimously, as presented below: COMMISSIONERS' OFFICE: Commissioners Office Vouchers New license application from Dry Falls Winery, Moses Lake, WA from the Washington State Liquor Control Board SHERIFF'S OFFICE Request for out of state travel for 2 employees to attend a Northwest Regional Transport and Training Conference in OR. Recommendations to: Approve Grant Mental Healthcare request to hire Jennifer Woodall as a Crisis Intervention Specialist Approve Grant Mental Healthcare request for the newly created position of Outstation Program Manager Approve Grant Mental Healthcare request for the newly created position of Office Manager Approve Emergency Management request to hire Sandi Duffey for the Emergency Management Coordinator position DEVELOPMENTAL DISABILITIES Vendor Agreement between First Choice Services and Grant County to add services, Statement of Work F, Community Protection Services and Financial Document Exhibit G. As there was no further business to come before the Board the session was continued until April 9, 2007. THURSDAY, APRIL s, 2007: 9:oo a.m. —1o:oo a.m. LAllison at KDRM (Moses Lake) 1o:oo a.m. — 10:3o a.m. R Stevens w/ J Melvin, MACC Discussion 10:3o a.m. —11:3o a.m. C Carter at PARC (Moses Lake) 1:15 P.M. —1:45 p.m. C Carter Fire District 5 / Congressman Hastings Presentation (Moses Lake) 1:30 P.M. — 3:30 P.M. R Stevens at Columbia River Council (E Wenatchee) COMMISSIONERS' MINUTES Page 6 of 6 MISCELLANEOUS ITEMS: The Commissioners announced that the County would be participating in "Take Our Sons and Daughters to Work" day. The Commissioners appointed Bob Adler to the Grant County Tourism Commission. The Commissioners approved the January 8, 2007 Minutes. The Commissioners signed the Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court (Adult Felony Only) for Overflow and Conflict Contractors, between Grant County and Shawn Sant. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $106,956.43, and $325,59994, as recorded on a listing and made available to the Board. The Commissioners signed the Payroll Final Register for the month of March, 2007. The Commissioners signed the Public Works Claims Fund Voucher Approval No. 03-1 through No. 03-75 in the total amount of $126,250.86, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign an order form for the Grant County Law Library to accept a proposal by Thomson West, pro-zders of Westlaw on-line legal research databases, in the amount of $35,476.44• The Chair of the Board was authorized to sign a Notice of Assignment, Acceptance (Financial Institution) and Acceptance (County) for the Bonding of Sunserra #4 Water Distribution System. The Commissioners denied the request of the Prosecuting Attorney's Office for new monies to fund a new coordinator/investigator position. �j Signed this a a2_ day of MA2 , 2007. BOARD OF COUNTY COMMISSIONERS