HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (476)GRANT COUN'T'Y BOARD OF COMMISSIONERS
MINUTES
Monday, FEBRUARY R, 2007:
8:3o a.m. — 8:5o a.m. Elected Official Roundtable Discussion
9:oo a.m — 9:5o a.m. J Strickler, ASC Update
Request to attend a Regional Grant Insight Event
Request to amend Mike Lewton Investigation contract
1o:oo a.m —10:15 a.m.
BOCC Office Safety Meeting CANCELLED
10:20 — 10:5o a.m.
Commissioners Work Session
• Request from the Maintenance Department for a budget
extension in the amount of $11,000.00 to replace a roof top heat
pump in the Jail; a budget extension in the amount of
$68,o1o.00 for a new records retention warehouse; and to sign
an Industrial Cooing Equipment Maintenance Agreement
between Grant County and Sno Valley Process Solutions for
maintenance on the cooling tower in the jail.
• Request from the Sheriff s Office for a budget extension in the
amount of $7,500.00 from Real Estate Excise Tax (REET) funds
to modify work stations in their main patrol room, detectives
office and front desk area.
11:oo a.m. —11:5o a.m.
Planning Update CANCELLED
12:00 p.m —1:00 P.M.
Elected Official and Department Head Luncheon
1:20 P.M. — 1:50 P.M.
S Taylor, GMHC Update
2:00 p.m. — 2:20 P.M.
J Lane, PARC Update
2:30 p.m — 2:50 p.m.
R Hull, Conservation District Update
3:00 p.m. — 3:50 p.m.
L Allison with State Auditor's Office
The Grant County Commissioners session was called to order at 8:3o a.m. with all the Commissioners in
attendance with the Clerk of the Board.
BOCC WORK SESSION
The Commissioners approved the following requests from the Maintenance Department:
A budget extension in the amount of $11,000.00 to replace a roof top heat pump in the
Jail; and
A budget extension in the amount of $68,o1o.00 for a new records retention warehouse;
COMMISSIONERS' AGDA
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After discussion with the Facilities Manager, it was determined that he was not asking for a budget
extension in the amount of $68,mo.00 for a new records retention warehouse, but only providing the
Board with information on a possible cost.
The Chair of the Board was authorized to sign an Industrial Cooing Equipment Maintenance Agreement
between Grant County and Sno Valley Process Solutions for maintenance on the cooling tower in the jail.
The Commissioners approved the request from the Sheriffs Office for a budget extension in the amount of
$7,500.00 from Real Estate Excise Tax (REET) funds to modify work stations in their main patrol room,
detective's office and front desk area.
As there was no further business to come before the Board the session was continued until February 6,
2007.
TUESDAY, FEBRUARY 6,2007:
8:3o a.m. — 1o:oo a.m. BOUNDARY REVIEW BOARD CANCELLED
9:3o a.m. — 10:2o a.m. S Hallstrom, PA Update CANCELLED
10:30 — 10:4o a.m. Open Record Public Hearing, Sheriffs Office Budget Extension
11:oo a.m. — 11:2o a.m. Closed Record Public Hearing, Homestead Acres Major Plat
1:30 P.M. — 2:50 p.m. D Pohle, PW Update
Authorization to Call for Bids: Equipment Contract — (1) 72" Small
Radius Ditching Bucket (Central Shop)
Service Body (Maintenance)
Sign Fabrication System (Traffic)
Contract Award Letters: Vibratory Roller (Rowand achiner)/Pneumatic
Roller (Clyde/West, Inc.)
Misc. Shop Equipment:
•
Concrete Vibrator (Central Machinery)
•
Blasting Helmet (Sun City Auto Supply)
•
Pressure Washer (C & J Hydraulics)
•
Portable Air Compressor (Ingersoll-Rand)
•
20 Ton Air/Hydraulic Floor Jacks (Sun City Auto)
•
3 Ton Electric Hoist & Trolley (Sun City Auto)
•
go watt two-way radios (Day Wireless)
•
MODIS automobile analyzer system (Snap-On Tools)
•
Portable AC Recovery Unit (No Bids Received. Unit will
be quoted & purchased)
•
Leak Tamer w/EVAP (Sun City Auto)
•
Traffic Sign Fabrication System (No bids received. Item
will be rebid)
Misc. Road Equip:
•
Rock Rakes (Liberty Farm & Lawn)
•
Tailgate Sander (Sahlberg Equip.)
•
Snow Thrower (Liberty Farm & Lawn)
•
72" Small Radius Ditching Bucket (No bids received.
Item to be rebid)
•
Concrete Grout Pump (Bid received to high/no award
recommended)
•
Service Body (No bids received/item will be rebid)
•
Hydroseeder (Emerald Hydro -Turf)
COMMISSIONERS' AGLNDA
Page 3 of
1:30 P.M. — 1:40 P.M.
1:45 P.M. — 1:55 P.M.
3:00 P.M. — 3:50 P.M.
4:00 P.M. — 4:50 P.M.
5:30 P.M. — 7:30 P.M.
• Asphalt Equip. 6 cy Asphalt Patcher (Northwest Mfg. &
Dist.)
• Tow paver with auger (Mid -Mountain Machinery)
• Street Sweeper Sahlberg Equip.
CRP Resolution Rd H.1 -NE; Execution of Contracts for the Dodson Road
Beacons; 1:3o Bid Opening for the 1o,000 gal. Asphalt Relay Tank
Trailer; 1:45 Bid Opening for the Asphalt Hauling and Dispatch Services
2007; and award recommendations for Asphalt Hauling and Dispatch
Services and 1o,000 gal Asphalt Relay tank Trailer
Bid Opening, Equipment Contract 2007-05
Bid Opening, Asphalt Hauling and Dispatch Services 2007
D Nelson, Building/Fire Marshall Update
EXECUTIVE SESSION 3:10 — 3:35
J Knodell and S Hallstrom, Public Records
C Carter at Farm Bureau Legislative Meeting (Olympia)
The session was continued at 9:oo a.m. with Commissioners Allison and Stevens in attendance with the
Clerk of the Board. Commissioner Carter was out and excused.
OPEN RECORD PUBLIC HEARING. SHERIFF'S OFFICE BUDGET EXTENSION
The Commissioners held an open record public hearing regarding a budget extension request from the
Grant County Sheriffs Office to accept $1,689.78 received from the Columbia Basin Traffic Safety Task
Force to purchase a radar unit for the Motor Traffic Unit. Commissioner Stevens moved to close the
public comment portion of the hearing, Commissioner Allison seconded and the motion passed with 2
Commissioners in attendance. Commissioner Stevens moved to approve the budget extension as
presented, Commissioner Allison seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (Resolution No. 07 -014 -CC)
CLOSED RECORD PUBLIC HEARING, HOMESTEAD ACRES MAJOR PLAT
The Commissioners held a closed record public hearing regarding a preliminary subdivision application
from Homestead Acres / Dennis Barger to subdivide a 63.03 -acre parcel into thirteen lots in the Rural
Residential —1 Zoning District. The twelve lots will be for single-family residences and one lot will be
designated for open space. SEPA MDNS was issued on November 20, 2oo6 implementing five mitigation
measures. Location of the proposal is the southeast quarter of S 1, T 19 N, R 27 E, W M, site address is
5504 Rd 5 -SE, Moses Lake (parcel no. 1613570oi). A motion was made by Commissioner Stevens to
uphold the Planning Commission recommendation and approve the Preliminary Subdivision application
as presented recognizing the 12 Conditions of Approval and 12 Findings of Fact, Commissioner Allison
seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
D POHLE. PW UPDATE
Bid Opening, Equipment Contract 2007-05: The Commissioners held a bid opening for a 1o,000 gal
Asphalt Relay Tank Trailer. Received was one bid from Bud Hare Ingersoll Rand in the amount of
$105,474.49• A motion was made by Commissioner Stevens, seconded by Commissioner Allison, to turn
over the bids to Public Works for review and recommendation. The motion passed with 2 Commissioners
in attendance.
COMMISSIONERS' ANDA
Page 4 of 7
Bid Opening, Asphalt Hauling and Dispatch Services 2007: The Commissioners held a bid opening for
Asphalt Hauling and Dispatch Services 2007. Received was one bid from Haney Truck Lines. A motion
was made by Commissioner Stevens, seconded by Commissioner Allison, to turn over the bids to Public
Works for review and recommendation. The motion passed with 2 Commissioners in attendance.
The Commissioners approved all award recommendations and signed all contracts mentioned above in
the Director's agenda.
The Commissioners signed an Authorization to Call for Bids for Equipment Contract 2007-12 for:
(1) 72" Small Radius Ditching Bucket (Central Shop); Service Body (Maintenance); and Sign Fabrication
System (Traffic). The Bid opening date was set for February 20, 2007 at 1:30 pm.
A motion was made by Commissioner Stevens, seconded by Commissioner Allison, that Resolution No.
07 -015 -CC, a resolution in the matter of initiating County Road Project designated as CRP No. 07-12 for
Rd H.1 -NE, be passed. The motion carried.
As there was no further business to come before the Board the session was continued until February 7,
2007.
WEDNESDAY, FEBRUARY 7,2007:
8:oo a.m. —12:oo a.m. C Carter at Health Care Legislative Meeting (Olympia)
9:3o a.m. — 10:2o a.m. A Holman, Fairgrounds Update
Master Plan Implementation
Fair Special Exhibit
Rate Suspension for Horse Stalls (Shavings Supplies)
11:oo a.m. —11:2o a.m. Consent Agenda
2:00 P.M. — 4:00 P.M. BOCC at Electric City Public Workshop (City Hall)
7:00 p.m. — 8:30 p.m. PLANNING COMMISSION
The session was continued at 9:oo a.m. with Commissioners Allison and Stevens in attendance with the
Clerk of the Board. Commissioner Carter was out and excused.
A HOI.MAN, FAIRGROUNDS UPDATE
The Commissioners approved the request of the Fairgrounds Manager to suspend the approved rate for
Horse Stall rentals until a replacement supplier for Bulk Shavings is found.
CONSENT AGENDA
Commissioner Stevens moved to approve the Consent Agenda, Commissioner Allison seconded and the
motion passed with 2 Commissioners in attendance as presented below:
f `IT
COMMISSIONERS' A ODA
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COMMISSIONERS' OFFICE:
Commissioners Office Vouchers
The Chair of the Board was authorized to sign a Change of LLC Member application for Foxy Roxy
Wine Company, Othello, WA, from the Washington State Liquor Control Board.
HUMAN RESOURCES:
The Commissioners approved the recommendation for the Building Dept/Fire Marshal's Office to
increase staffing by one FTE Chief Deputy Fire Marshal position as approved in the 2007 budget
process.
The Commissioners approved the recommendation for the Planning Department to hire Doris
Long as the Planning Secretary with a start date of February 14, 2007.
JUVENILE COURT AND YOUTH SERVICES:
Request for transfer of budget Food — Human Consumption (527.6o.31.11) $450.00 to Small
Tools/Equipment (527.6o.35.00) to replace a 6 -quart mixer in the Detention kitchen.
THIS REQUEST WAS PUT ON THE AGENDA IN ERROR.
GRANT MENTAL HEALTHCARE:
The Commissioners approved the request for out of state travel for 4 employees to attend EMDR
Level I training for therapists in Portland, OR, March 16 — 19, 2007.
The Commissioners signed a contract between Grant Mental Healthcare and The Promise Club
dba Juniper House to provide Regional Support Group (RSN) contracted services.
TREASURER'S OFFICE:
The Commissioners approved a request to transfer fourth quarter matching funds in the amount
of $4,867.00 into the Trial Court Improvement fund per SSB 5454•
SHERIFF'S OFFICE•
The Chair of the Board was authorized to sign a Federal Annual Certification Report, Summary of
Equitable Sharing Activity.
As there was no further business to come before the Board the session was continued until February 12,
2007.
THURSDAY FEBRUARY 8,2007:
8:3o a.m. — 9:3o a.m. C Carter at Central Safety Committee Meeting (Multi-purpose Rm)
9:oo a.m. — ro:oo a.m. L Allison at MACC (Moses Lake)
9:3o a.m. — 1:30 p.m. BOARD OF EQUALIZATION
COMMISSIONERS' AG�NDA
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9:45 a.m. — 11:45 a.m. D Pohle with C Carter, Solid Waste Discussion
1o:oo a.m. — It:oo a.m. R Stevens at LEPC (Moses Lake)
1:30 P.M. — 2:00 p.m. LAllison at Image Source User Group (Multi-purpose Rm)
7:00 P.M. — 8:oo p.m. C Carter at Solid Waste Public Meeting (Ephrata City Hall)
FRIDAY, FEBRUARY n, 2007:
R Stevens Out
9:oo a.m. — 12:00 P.M.
9:oo a.m. — 3:00 p.m.
MISCELLANEOUSrrEMS
BOARD OF EQUALIZATION
C Carter at WSU Extension Search and Screen Committee Meeting
The Commissioners approved the request of the Sheriffs Office to set a budget extension hearing to
receive a reimbursable grant from the WA Association of Sheriff s and Police Chiefs (WASPC) in the
amount of $3,000.00 and for and extra $700.00 to cover the costs associated with the purchase of a
LIDAR radar unit.
As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the
auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the
auditing officer as required by RCW 42.24.090, in the amounts of $728,6o5.51 and $107,224.52 as
recorded on a listing and made available to the Board.
The Commissioners approved for distribution to Elected Officials and Department Heads a memo
explaining the Planning Department Re -organization.
The Chair of the Board was authorized to sign the State of Washington Invoice Voucher, Department of
Community, Trade and Economic Development, CDBG Contract No. o6-64006-002, Payment Request
#12(NCCAC).
The Commissioners signed a Vendor Agreement between Grant County Developmental Disabilities and
Moses Lake Community Health to provide infant toddler early intervention services.
The Commissioners signed the Payroll Final Register for the month of January, 2007.
The Chair of the Board was authorized to sign the Clint Brown (C.B. Triangle) Final Plat Submission and
Review, File #o6-4449-02; and the Banks Lake Developers (Northshore Acres Phase 2) Final Plat
Submission and Review, File #02-3426.
COMMISSIONERS' AGJNDA
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Signed this ( day of, 2007.
BOARD OF COUNTY COMMISSIONERS
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