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HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY BOARD OF C MINUTES CORRECTED TUESDAY, JANUARY 2, 2007. 9:3o a.m. — 10:2o a.m. S Hallstrom, PA Update 10:30 —10:5o a.m. Commissioners Work Session 11:oo a.m. —11:2o a.m. Closed Record Public Hearing, Martin Hanson Preliminary Subdivision of a 51.7 -acre parcel into twelve lots. 1:30 P.M. — 2:50 p.m. D Pohle, PW Update • 1:30 p.m. Bid Opening: 2007 Crushing & Stockpiling • Authorization to Call for Bids: Equip. Contract ER&R 2007-01 Equip. Contract ER&R 2007-02 Equip. Contract ER&R 2007-03 Equip. Contract ER&R 2007-04 Equip. Contract ER&R 2007-05 • Reimbursable Work Requests: City of George • Street Lighting • Fatality/Jan. 1/So. of Warden on U -SE • Publicity 1:30 P.M. — 1:40 P.M. Bid Opening, Crushing and Stockpiling Contract 3:00 p.m. — 3:20 P.M. Closed Record Public Hearing, Jack Beck Reasonable Use Exception application to allow the placement of a manufactured home for residential use on a 3.5 -acre parcel in the Agriculture Zone of Grant County. 3:30 P.M. — 3:20 P.M. D Nelson, Building/Fire Marshall Update The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. S HALLSTROM PROSECUTING ATTORNEY'S UPDATE The Commissioners met with the Chief Deputy Prosecuting Attorney and discussed legal issues. COMMMISSIONERS WORK SESSION A motion was made by Commissioner Stevens seconded by Commissioner Carter that Commissioner LeRoy Allison be elected as Chair of the Board of County Commissioners for the calendar year 2007. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Allison that Commissioner Steven s be elected as Vice -Chair of the Board of County Commissioners for the calendar year 2007. The motion passed unanimously. COMMISSIONERS' MINUTES Page 2 of 4 CLOSED RECORD PUBLIC HEARING, MARTIN HANSON PRELIMINARY SUBDIVISION The Commissioners held a closed record public hearing regarding a preliminary subdivision application from Martin Hanson for a 51.7 -acre parcel into twelve lots in the Rural Residential 1 (RR1) Zone of Grant County. The 10 lots will be for single-family residences and 2 lots will be designated as the open space. Location of proposal is the southeast quarter of S 32, T 19 N, R 23 E, W M. The parcel is comprised of three TGW (together with) parcels 150576000, 311099000, and 311100000. Martin Hanson answered questions regarding setbacks. A motion was made by Commissioner Stevens to uphold the Planning Commissions recommendation and approve the subdivision as presented recognizing the 14 Conditions of Approval and 12 Findings of Fact, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 07 -002 -CC) D POHLE, PUBLIC WORKS UPDATE The Commissioners approved the recommendation of the Public Works Director to award the Crushing and Stockpiling Contract to DeAtley Crushing Company in the amount of $516,600.00. The Commissioners signed the following Authorization to Call for Bids and set the bid openings for January 16, 2006: Equip. Contract ER&R 2007-01 Equip. Contract ER&R 2007-02 Equip. Contract ER&R 2007-03 Equip. Contract ER&R 2007-04 Equip. Contract ER&R 2007-05 The Commissioners approved two Requests to County Road Department for Reimbursable Work for the City of George for chip and crack seal, utility adjustment and fill potholes. BID OPENING, CRUSHING AND STOCKPILING CONTRACT Derek Pohle and Dave Heilman were present from Public Works to open two bids for the Crushing and Stockpiling Contract. Received were as follows: DeAtley Construction $516,600.00 North Central Construction $1,000,000.00 Commissioner Stevens moved to turn over the bids to Public Works for their review and recommendation, Commissioner Carter seconded and the motion passed unanimously. CLOSED RECORD PUBLIC HEARING JACK BECK REASONABLE USE EXCEPTION The Commissioners held a closed record public hearing regarding a Reasonable Use Exception request from Jack Beck to allow the placement of a manufactured home for residential use on a 3.5 -acre parcel in the Agriculture (AG) Zone of Grant County. Location of the proposal is S 6, T 21 N, R 26 E, W M. The site address is 17441 Johnson Rd NW, Ephrata, WA 98823 (parcel no. 160774015). Jack Beck answered questions of the Board. A motion was made by Commissioner Stevens to uphold the Planning Commission recommendation and approve the Reasonable Use Exception as presented recognizing the 6 Conditions of Approval and 6 Findings of Fact, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 07 -003 -CC) COMMISSIONERS' MINUTES Page 3 of 4 D NELSON, BUILDING DEPARTMENT/FIRE MARSHAL UPDATE The Commissioners met with the Director and discussed Building Department/Fire Marshal issues. As there was no further business to come before the Board the session was continued until January 3, 2007, WEDNESDAY JANUARY -4 2007• 9:0o a.m. — 9:5o a.m. A Holman, Fairgrounds Update 10:oo a.m. —10:20 a.m. Consent Agenda 7:00 p.m. — 8:30 P.M. PLANNING COMMISSION The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. A HOLMAN, FAIRGROUNDS UPDATE The Commissioners met with the Director and discussed Fairgrounds issues. CONSENTAGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the motion passed unanimously as presented below: COMMISSIONERS' OFFICE: Claim for Expenses - Deborah Moore Port of Quincy letter of support for Intermodal Rail Service from Quincy to the Puget Sound EMERGENCYMANAGEMENT: Request to purchase 5o Bodv Bags with Homeland Security Funding (Contract Eo6-028) in the amount of $2395 each for a total of $1,383.50• Request to purchase 30,00o Tri -Fold Flyers with Homeland Security Funding (CERT Contract OFM-No. 590-07) in the amount of S3,507.00. HUMAN RESOURCES Recommendation to hire Juan Peralez as a Crisis Response Specialist at Grant Mental Healthcare, and the start date of approximately February 1, 2007. JUVENILE COURT AND YOUTH SERVICES Request for transfer of budget Food — Human Consumption (527.60.31.11) $45o.00 to Small Tools/Equipment (527.6o.35.00) to replace a 6 -quart mixer in the Detention kitchen. COMMISSIONERS' MINUTES Page 4 of 4 MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Randy Niessner (Randy Niessner Unit 20 Short Plat) Final Plat Submission and Review, File #o6-4499-01. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $585,684.97, 417,684.34, and $199,579.19, as recorded on a listing and made available to the Board. The Commissioners signed the Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court (Adult Felony Only) for Overflow and Conflict cases, between Grant County and John W. Beuhler. The Commissioners signed a 2007 Professional Services Agreement between Grant County and Mary Jane Castillo for interpreter services. The Commissioners denied the recommendation of the Human Resources Director for District Court to increase staffing by one FTE Probation Director position. The Chair of the Board was authorized to sign a 2007 Grant County Sheriff Towing Contract between the Grant County Sheriffs Office and T&J Services. The Commissioners approved the request of the WSU Extension Office to purchase a Cisco 295oT Switch GC/WSU Connection in the amount of S929.42• As there was no further business to come before the Board the session was continued until January 8, 2007. Signed this� day of 1, 2007. BOARD OF COUNTY COMMISSIONERS Grant County, Washington Le ison, Cha' RichardSteyens Attest: Cindy Carter Clerk of the Board GRANT COUNTY BOARD OF MINUTES TUESDAY, JANUARY 2,2007: 9:3o a.m. — 10:2o a.m. 10:30 —10:5o a.m. 11:00 a.m. — 11:20 a.m. 1:30 P.M. — 2:50 P.M. S Hallstrom, PA Update Commissioners Work Session Closed Record Public Hearing, Martin Hanson Preliminary Subdivision of a 51.7 -acre parcel into twelve lots. D Pohle, PW Update • 1:30 p.m. Bid Opening: 2007 Crushing & Stockpiling • Authorization to Call for Bids: Equip. Contract ER&R 2007-01 Equip. Contract ER&R 2007-02 Equip. Contract ER&R 2007-03 Equip. Contract ER&R 2007-04 Equip. Contract ER&R 2009-05 • Reimbursable Work Requests: City of George • Street Lighting • Fatality/Jan. r/So. of Warden on U -SE • Publicity 1:30 P.M. —1:40 P.M. Bid Opening, Crushing and Stockpiling Contract 3:00 p.m. — 3:20 P.M. Closed Record Public Hearing, Jack Beck Reasonable Use Exception application to allow the placement of a manufactured home for residential use on a 3.5 -acre parcel in the Agriculture Zone of Grant Counh'. 3:30 p.m. — 3:20 P.M. D Nelson, Building/Fire Marshall Update The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. S HALLSTROM PROSECUTING ATTORNEY'S UPDATE The Commissioners met with the Chief Deputy Prosecuting Attorney and discussed legal issues. COMMMISSIONERS WORK SESSION A motion was made by Commissioner Stevens seconded by Commissioner Carter that Commissioner LeRoy Allison be elected as Chair of the Board of County Commissioners for the calendar year 2007. The motion passed unanimously. A motion was made by Commissioner Carter, seconded by Commissioner Allison that Commissioner Allison be elected as Vice -Chair of the Board of County Commissioners for the calendar year 2007. The motion passed unanimously. COMMISSIONERS' MINUTES Page 2 of 4 CLOSED RECORD PUBLIC HEARING MARTIN HANSON PRELIMINARY SUBDIVISION The Commissioners held a closed record public hearing regarding a preliminary subdivision application from Martin Hanson for a 51.7 -acre parcel into twelve lots in the Rural Residential 1 (RR1) Zone of Grant County. The 10 lots will be for single-family residences and 2 lots will be designated as the open space. Location of proposal is the southeast quarter of S 32, T 19 N, R 23 E, W M. The parcel is comprised of three TGW (together with) parcels 150576000, 311o99000, and 311100000. Martin Hanson answered questions regarding setbacks. A motion was made by Commissioner Stevens to uphold the Planning Commissions recommendation and approve the subdivision as presented recognizing the 14 Conditions of Approval and 12 Findings of Fact, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 07 -002 -CC) D POHLE, PUBLIC WORKS UPDATE The Commissioners approved the recommendation of the Public Works Director to award the Crushing and Stockpiling Contract to DeAtley Crushing Company in the amount of $516,600.00. The Commissioners signed the following Authorization to Call for Bids and set the bid openings for January 16, 2oo6: Equip. Contract ER&R 2007-01 Equip. Contract ER&R 2007-02 Equip. Contract F,R&R 2007-03 Equip. Contract ER&R 2007-04 Equip. Contract ER&R 2007-05 The Commissioners approved two Requests to County Road Department for Reimbursable Work for the City of George for chip and crack seal, utility adjustment and fill potholes. BID OPENING CRUSHING AND STOCKPILING CONTRACT Derek Pohle and Dave Heilman were present from Public Works to open two bids for the Crushing and Stockpiling Contract. Received were as follows: DeAtley Construction $516,600.00 North Central Construction $1,000,000.00 Commissioner Stevens moved to turn over the bids to Public Works for their review and recommendation, Commissioner Carter seconded and the motion passed unanimously. CLOSED RECORD PUBLIC HEARING JACK BECK REASONABLE USE EXCEPTION The Commissioners held a closed record public hearing regarding a Reasonable Use Exception request from Jack Beck to allow the placement of a manufactured home for residential use on a 3.5 -acre parcel in the Agriculture (AG) Zone of Grant County. Location of the proposal is S 6, T 21 N, R 26 E, W M. The site address is 17441 Johnson Rd NW, Ephrata, WA 98823 (parcel no. 160774015). Jack Beck answered questions of the Board. A motion was made by Commissioner Stevens to uphold the Planning Commission recommendation and approve the Reasonable Use Exception as presented recognizing the 6 Conditions of Approval and 6 Findings of Fact, Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 07 -003 -CC) COMMISSIONERS' MINUTES Page 3 of 4 D NELSON, BUILDING DEPARTMENT/FIRE MARSHAL UPDATE The Commissioners met with the Director and discussed Building Department/Fire Marshal issues. As there was no further business to come before the Board the session was continued until January 3, 2007. WEDNESDAY. JANUARY A. 2007: 9:oo a.m. — 9:5o a.m. A Holman, Fairgrounds Update 1o:oo a.m. — 10:2o a.m. Consent Agenda 7:00 P.M. — 8:30 P.M. PLANNING COMMISSION The Grant County Commissioners session was called to order at 9:oo a.m. with all the Commissioners in attendance with the Clerk of the Board. A HOLMAN, FAIRGROUNDS UPDATE The Commissioners met with the Director and discussed Fairgrounds issues. CONSENT AGENDA Commissioner Stevens moved to approve the Consent Agenda, Commissioner Carter seconded and the motion passed unanimously as presented below: COMMISSIONERS' OFFICE: Claim for Expenses - Deborah Moore Port of Quincy letter of support for Intermodal Rail Service from Quincy to the Puget Sound EMERGENCYMANAGEMENT: Request to purchase So Body Bags with Homeland Security Funding (Contract Eo6-028) in the amount of $2395 each for a total of $1,383.50. Request to purchase 30,000 Tri -Fold Flyers with Homeland Security Funding (CERT Contract OFM-No. 590-07) in the amount of $3,507.00. HUMANRESOURCES Recommendation to hire Juan Peralez as a Crisis Response Specialist at Grant Mental Healthcare, and the start date of approximately February 1, 2007. JUVENILE COURT AND YOUTH SERVICF,S Request for transfer of budget Food — Human Consumption (527.6o.31.11) $450.00 to Small Tools/Equipment (527.6o.35.00) to replace a 6 -quart mixer in the Detention kitchen. MINUTES Page 4 of 4 MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Randy Niessner (Randy Niessner Unit 20 Short Plat) Final Plat Submission and Review, File #o6-4499-01. As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42.24.o8o, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, in the amounts of $585,684.97, 417,684.34, and $199,579.19, as recorded on a listing and made available to the Board. The Commissioners signed the Professional Services Agreement for Legal Representation of Indigent Individuals in Grant County Superior Court (Adult Felony Only) for Overflow and Conflict cases, between Grant County and John W. Beuhler. The Commissioners signed a 2007 Professional Services Agreement between Grant County and Mary Jane Castillo for interpreter services. The Commissioners denied the recommendation of the Human Resources Director for District Court to increase staffing by one FTE Probation Director position. The Chair of the Board was authorized to sign a 2007 Grant County Sheriff Towing Contract between the Grant County Sheriff s Office and T&J Services. The Commissioners approved the request of the WSU Extension Office to purchase a Cisco 295oT Switch GC/WSU Connection in the amount of $929.42. As there was no further business to come before the Board the session was continued until January 8, 2007. Signed this �`� day of J tom, 2007. est: e of the Boar BOARD OF COUNTY COMMISSIONERS G///unty, Was 'ngton Ate/ lA 4 1 Richard Stevens. Chair