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HomeMy WebLinkAboutCommissioners Proceedings - Commissioners - 20 (345)COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED The Grant County Commissioners session was called to order at 9:00 a.m. with all the Commissioners in attendance with the Clerk of the Board A motion was made by Commissioner Allison, seconded by Commissioner Stevens, to deny the request of the Holy Trinity Lutheran Church for a donation of $2,500.00 for their Outreach Ministry for Neighborhood Youth (OMNY) program Commissioner Moore voted to approve the request. The motion passed with a vote of two to one. The Commissioners accepted the recommendation from the Human Resources Director for the starting rate of pay for Heather Dazell, Brief Treatment Therapist, Grant Mental Healthcare, and approved the hire date of March 20, 2006. The Commissioners approved the February 6 and 13, 2006 Commissioners Proceedings. The Chair of the Board was authorized to sign the Steve Bates (Steve Bates Short Plat) Final Plat Submission and Review, File #04-3978. A motion was made by Commissioner Moore, seconded by Commissioner Allison, that Resolution No 06 -126 -CC, a resolution adopting the annual county inventory of capitalized assets, be passed The motion carried. A motion was made by Commissioner Allison, seconded by Commissioner Stevens, that the Board of County Commissioners reorganize the office reporting protocol to have the Clerk of the Board and the Deputy Clerk of the Board report directly to the Board. Commissioner Moore voted to deny the reorganization. The motion passed with a vote of two to one. The Commissioners approved for distribution to Elected Officials and Department Heads Policy Memo 03-02 Revised, Maximum Hourly Rates for Temporary Employees As of this date, the Board, by a majority vote, does approve for payment those vouchers certified by the auditing officer as required by RCW 42 24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24 090, in the amount of $989,354.96, as recorded on a listing and made available to the Board. The Chair of the Board was authorized to sign a Supported Living Contract — Exhibit B, and a Community Service Family Support Grant between Grant County Developmental Disabilities and the State of Washington Department of Social and Health Services (DSHS) The Chau of the Board was authorized to sign approval of the Special Occasion License Application of the USA Mixed Martial Arts, 8427 Valley Green Court, Olympia, WA 98513, from the Washington State Liquor Control Board. The Commissioners accepted the resignation of the Human Resources Director effective July 31, 2006. Page 1 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED The Commissioners appointed James Cummings to the Grant County Tourism Commission Board A motion was made by Commissioner Allison, seconded by Commissioner Moore, that Resolution No. 06 -127 -CC, a resolution levying a tax on all taxable property in Grant County for 2006, be passed The motion tamed. As there was no further business to come before the Board the session was continued until March 7, 2006. March 7, 2006 The session was continued at 9.00 a.m. with all the Commissioners in attendance with the Deputy Clerk of the Board. An Open Public Hearing was called to order at 11 00 a.m. on March 7, 2006 by Chairman Richard Stevens. Time was turned over to Dave Ponozzo of the Sheriff's Office for presentation of the proposed Motor Traffic Unit / Dave referred to the originally proposed 2006 budget for the Motor Traffic Unit at $753,785 This figure was calculated for a full twelve month period/since that budget meeting (prorating wages & benefits for a 10 month period) the proposed budget will drop by $78,946 to $674,839 (does not include the P A. District Court position). Dave asks the board to consider that amount of $658,500. (Discussion amongst Board members regarding District Court position) Commissioner Moore asked who would be preparing the loan documents between the Public Works fund and the Current Expense Fund for this mterfund loan Auditor Bill Varney stated that his department would be responsible and that hopefully it would be ready toward the end of this week. Commissioner Allison reviewed the costs for operating the new Traffic Control Unit Ticket Revenue $180,000 P.W Loan $508,839 Total $688,639 Commissioner Moore moved to close Public Hearing. LeRoy seconded the motion. Commissioner Deborah Moore moved to adopt proposal of $656,500 with additional $32,000 to fund the Clerk position in P.A. District Court to assist with the anticipated filings and work load this unit would generate Motion failed as there was no second to motion. Commissioner LeRoy Allison move to approve the Total Budget Extension of $688.839 including the District Court position Revenue would be generated from projected tickets received $180,000 and Public Works loan of $ 508,839 for a total of $688,839. Commissioner Richard Stevens seconded the motion. Commissioner Deborah Moore called for discussion Commissioner Moore feels that funding Traffic Unit should include funding for the P.A. office for the added work load Commissioner Stevens agrees with Commissioner Allison — to keep a close account on project and at the end of 2006 year or the beginning of 2007 - if project needs funding then make necessary arrangements. Call for a vote Deborah Moore opposed, LeRoy Allison in favor; Richard Stevens in favor. The motion carred and the hearing adjourned Page 2 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED The Commissioners signed a Lease Agreement (Commercial Premises) between Grant County and Kevin and Tanya Lakoduk, for the lease of a building for use by the Building Department'Fire Marshall's Office The Commissioners met with the Public Works Director regarding: Recommendation Letter and Award Letter for the Re-Stnpmg Program 2006, Authorization to Call for Bids for Herbicide Materials 2006; Execution of Contracts for the Road District No 2 Shop Embankment project, Reimbursable Work Request for the City of Grand Coulee/TIB, Fixed Assets complete and to the Auditor; W-2 Issue, and the Sheriff's Unit and Interfund Loan. The Commissioners approved and signed the recommendation and award letters for the 2006 Re-Stnpmg Program. The Commissioners accepted the recommendation of the Public Works Director to approve the request to the County Road Department for Reimbursable Work for the City of Grand Coulee/TIB projects. The Commissioners signed the Authorization to Call for Bids for the Herbicide Materials 2006 project. The bid opening will be held March 21, 2006 at 1.30 pm. The Commissioners signed the Execution of Contract between Grant County and Central Washington Asphalt, Inc for the Road District 2 Shop Embankment Project The Commissioners signed a Recording Fee Surcharge Distribution Agreement between Grant Countv and the North Columbia Community Action Council for the sole purpose of distributing funds obtained by the County as a result of House Bill 2163. As there was no further business to come before the Board the session was continued until March 8, 2006 March 8, 2006 The session was continued at 9.00 a.m. with all the Commissioners in attendance with the Clerk of the Board. The Commissioners met in executive session with legal counsel regarding an administrative appeal. The Commissioners approved the request of Grant County Chief Accountant for a budget transfer within Fund No. 001, Department No. 133 in the amount of $250,000 00 for Indigent Defense; and a budget transfer within Fund No. 001, Department No. 125 in the amount of $3,500.00 to cover the March Rent of the new Building DepartmenVFire Marshal's Office. Page 3 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED The Commissioners approved the request of the Emergency Management Director to purchase an Inside/Outside Antenna, Cellular Bi -Directional Amplifier in the amount of $2,355.43 from Day Wireless to assist with the signal capability for cell phone use. The Commissioners held a public hearing regarding a request to appeal a decision made by the Grant County Planning Department for a Boundary Line Adjustment (BLA) for Dr. Rory Knapp and Max Anderson Julie Harper representing Rory Knapp, distributed Exhibit A for the Board's review A brief break occurred while copies were made Ms. Harper described the handouts which included a map made by Columbia Northwest Engineering. She stated that the parcel ending in 3000 is jointly owned by Knapp and Anderson and parcel 3012 is owned solely by Mr. Knapp The parties are trying to buy their interest in the jointly owned parcel and Mr Knapp would like to incorporate that into his already owned parcel next to it The BLA is for this purpose. The Grant County Unified Development Code Chapter 22.04.020 8 a 1 and 2 states that BLA's are allowed to enlarge or merge lots to improve a building site Commissioner Stevens asked about the sizes of the lots, Ms Harper stated that parcel 3012 is currently 10 5 acres (will be adjusted to 22 acres), and parcel no 3000 is 28 5 -acres (will be adjusted to 11.2). Scott Clark stated that staff is not opposed to their request as presented, but it does not apply to the code (reading from the code book) Mr Clark discussed a 2001 decision by the Board and Short Plats. Planning Department staff requested that the Board uphold the Planning Department's recommendation to deny the BLA. Commissioner Moore also discussed the 2001 meeting regarding this issue, that Short Plats were recommended to assist the Auditor, Treasurer, and Assessor Commissioner Moore does not recall if action was taken to formally put in the UDC Steve Hallstrom. Chief Deputy Prosecuting Attorney, was asked to clarify the use of ` or's" in the UDC. Mr. Hallstrom discussed a former Supreme Court case similar to this one back in 2003, the Supreme Court overruled the Court of Appeals stating that the distinction between "minor changes" as opposed to "substantial changes" in lot sizes is irrelevant as long as they do not create an additional lot. He believes that as long as the appellant meets one of the portions of the code, this could be sufficient Commissioner Moore discussed again the 2001 meeting. The Board gave Planning Department staff verbal direction that their goal was to change the process and ensure that they have a good record of lots; that Planning Staff go through the Short Plat process. Staff was following directions of the Board when he made the decision to deny the BLA, he is the Administrative Official She agrees with the appellant. The Board should make an exception when giving verbal direction; this must be recorded so everyone knows their decision Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously. Commissioner Allison moved to grant the appeal and reverse the Administrative Officials determination of this Boundary Line Adjustment and ask staff to write the Findings of Fact. Discussion was held by Commissioner Allison Commissioner Moore seconded and the motion passed unanimously. As there was no further business to come before the Board the session was continued until March 9, 2006. Page 4 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED March 9, 2006 The Commissioners held a public hearing regarding the 2005 Comprehensive Plan Amendments, 13 in total The Planning Director discussed new information that was brought to staff s attention regarding Master Planned Resorts and Ag Lands. Copies are available for the public if desired. The hearings went as follows: 05-4288 Riverview at Crescent Bar Applicant is Riverview at Crescent Bar, Robert Hadley. The subject area consists of one parcel totaling 26 -acres with a Comprehensive Plan Land Use Designation of "Recreational Development." The applicant has submitted an application requesting a site-specific land use re -designation to "Master Planned Resort" and approval of the associated Master Plan. Commissioner Moore move to close the public comment portion of this application, Commissioner Allison seconded and the motion passed unanimously Commissioner Moore moved to uphold the Planning Commission recommendation to approve recognizing the Supplemental Findings of Fact (a) through (n); excluding Finding (d) as it is not applicable. Planning Staff will blend all Findings of Fact in order to draft the Ordinance. The Board gives them this authority Commissioner Allison seconded and the motion passed unanimously 05-4289 Port of Mattawa. Mattawa (Rural) Hector Torres described the application for a site-specific land use re -designation. The subject area consists of one parcel totaling 147 82 -acres with a Comprehensive Plan Land Use Designation of "Rural Remote" The applicant has submitted an application requesting a site-specific land use re- designation to `:Agricultural Resource " Mr Torres submitted for the record additional Agricultural Re -Designation Analysis for the Port of Mattawa Amendment. Mr Torres submitted for the record Supplemental Finding of Fact for Ag Resource Lands Designations or De -Designations. Mike Connely, Manager of the Port of Moses Lake, discussed his project. He stated the property does not currently have a water right and the Port has submitted an application to the Water Conservancy Board for water Wayne Sahli, Port Commissioner, discussed how he worked with the Planning Department to get the best zoning for the property; this is the best for the economy of Mattawa. Commissioner Allison moved to close the public comment portion of this hearing, Commissioner Moore seconded and the motion passed unanimously. Commissioner Allison moved to uphold the Planning Commission recommendation to approve the application recognizing the supplemental Findings of Fact presented by Staff and the Findings of Fact submitted by the Planning Commission. Commissioner Moore seconded and the motion passed unanimously. Discussion was held regarding the Supplemental Findings of Fact presented on this application; (d) needs to be re-wntten, the Board gives staff authority to rewrite as the Board has recommended. 05-4290 Josephine Martens. North of George Billie Sumrall described the application for a site-specific land use re -designation. The subject area consists of four parcels totaling 171.6 -acres with a Comprehensive Plan Land Use Designation of "Rural Remote" The applicant has submitted an application requesting a site-specific land use re- designation to "Rural Residential 1" Staff is submitting comments from The Fish and Wildlife received on March 8, 2006. Page 5 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED The Planning Commission has submitted this application with a recommendation to deny, or to approve with recommendations. Ed Kemp of H2O for You Consulting discussed the water rights issue and that a water tank would be necessary David Taylor, Taylor Consultant Group, submitted for the record a consultant report he performed for this project. Mr Taylor stated that he believes the comments submitted by the Fish and Wildlife at the last minute should not be admitted as they were not submitted in a timely manner. Commissioner Stevens asked where the mine was located in respect to the property in question. Mr. Martens stated the mine is a mile and a half south He also stated that this property has never been irrigated Commissioner Allison requested that the hearing be continued, public comment portion left open so the Board can read all newly submitted information. Commissioner Allison moved to continue this project to 9 00 am March 22, 2006. Commissioner Moore seconded and the motion passed unanimously. 05-4291 Port of Mattawa, Mattawa (UGA) Hector Torres described the application as a site-specific land use re -designation. The subject area consists of a portion of two parcels totaling 9 -acres with a Comprehensive Plan Land Use Designation of "Industrial (Urban)" The applicant has submitted an application requesting a site- specific land use re -designation to "Commercial (Urban)". Mike Connely, Manager, Port of Mattawa, stated that this application is to correct the zoning done in 1999-2000 Commissioner Moore moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed unanimously Commissioner moved Moore to uphold the Planning Commission recommendation to approve the application recognizing the nine Findings of Fact, Commissioner Allison seconded and the motion passed unanimously. 05-4292 Naomi O. Cordell, Moses Lake (Stratford Rd.) Billie Sumrall showed an overhead map of the property. The application is 1. An Urban Growth Boundary change; and 2. A Site -Specific Land Use Re -Designation. The subject area consists of one parcel totaling 54 94 -acres with a Comprehensive Plan Land Use Designation of "Rural Residential 2" The applicant has submitted an application requesting an expansion of the City of Moses Lake's Urban Growth Area (UGA) boundary to include the subject area and a land use re -designation to "Low Density Residential". Commissioner Moore moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed unanimously Commissioner moved Allison to uphold the Planning Commission recommendation to approve the application recognizing the nine Findings of Fact, Commissioner Moore seconded and the motion passed unanimously 05-4293 Pen -Jen Guh, Moses Lake (I-90 Frontage) Hector Torres described the application for an Urban Growth Boundary Change and a site-specific land use re -designation. The subject area consists of three parcels totaling 30.87 -acres with a Comprehensive Plan Land Use Designation of "Urban Reserve (Rural)" The applicant has submitted an application requesting an expansion of the City of Moses Lake's Urban Growth Area (UGA) boundary to include the subject area and a land use re -designation to "Commercial (Urban)". The Planning Commission's recommendation to the Board is to deny the application. Page 6 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED Commissioner Moore asked if the Planning Dept recommended approval of the application, Mr. Torres stated that staff does not object. She then asked if the City of Moses Lake had submitted and comments Staff stated that they had not yet received comments. Discussion was held about the confusion on the Planning Commission recommendation to the Board. One reason the Planning Commission recommended to deny was that they did not want to extend the UGA over I-90 Commissioner Moore moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed unanimously. Commissioner moved Allison to uphold the Planning Commission recommendation to deny the application recognizing the nine Findings of Fact in the negative, Commissioner Moore seconded and the motion passed unanimously Discussion — Commissioner Moore stated that her reasons to deny was that there was not comment from the City of Moses Lake Commissioner Allison stated he believed it was too early for this change. 05-4294 Steven and Gail Adair, Moses Lake (Cascade Valley) Billie Sumrall put on the record a letter from Ms. Adair stating that they are unable to attend and if the Board should decide to deny her application, she requests that the hearing be continued so that they may comment. Staff described the application as a site-specific land use re -designation. The subject area consists of one parcel totaling 0 97 -acres with a Comprehensive Plan Land Use Designation of "Urban Reserve (Rural)". The applicant has submitted an application requesting an expansion of the City of Moses Lake's Urban Growth Area (UGA) boundary to include the subject area and a land use re -designation to "Commercial (Urban)" Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously. Commissioner Allison moved to uphold the Planning Commission recommendation to approve the application recognizing the nine Findings of Fact, Commissioner Moore seconded and the motion passed unanimously. 05-4295 Julie M Cope. Moses Lake (Larson Air Base) Hector Torres stated that the application is from the City of Moses Lake; Ms. Cope was the agent. Ms Cope is no longer the agent but the City would like to still continue. Commissioner Allison is requesting that we continue the hearing until the City puts this in writing Commissioner Moore moved to continue the hearing until March 22, 2006 at 9:00 am. Commissioner Allison seconded and the motion passed unanimously. 05-4296 David Sparks, Moses Lake (I-90 Frontage) Hector Torres described the application as an Urban Growth Boundary Change and a site-specific Land Use Re -Designation. The subject area consists of nine parcels totaling 592.89 -acres with a Comprehensive Plan Land Use Designation of "Urban Reserve (Rural)." The applicant has submitted an application requesting an expansion of the City of Moses Lake's Urban Growth Area (UGA) boundary to include the subject area and a land use re -designation to "Commercial (Urban)." No comments have been received by the City of Moses Lake. Mr McConkie described the application and their intent with the City to extend the waterline Commissioner Moore moved to close the public comment portion of the hearing, Commissioner Allison seconded and the motion passed unanimously Commissioner Allison discussed the issue of the "Non urban growth area island" that would be created if this application was approved and the possibility of an annexation. Page 7 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED Commissioner Moore stated that she is uncomfortable making a decision without comment from the Cityof Moses Lake Mr. McConkte stated he has spoken with the City and they are in favor of the application. They are committing dollars to the project. Commissioner Allison asked if the Board approved 2 parcels to be included, and not the others, would this suffice? Mr McConkte said yes. Commissioner Moore recommended that the Board continue the hearing to receive comment from the City of Moses Lake Commissioner Moore moved to reopen the public comment portion of the hearing to contact the City of Moses Lake to have them put in writing their intentions of the UGA. Commissioner Allison seconded to reopen and continue the hearing until March 22, 2006 at 9:00 am. 05-4297 Bermse H Stump, Moses Lake (Larson Air Base) Billie Sumrall described the application as a site-specific land use re -designation The subject area consists of one parcel totaling 0 58 -acres with a Comprehensive Plan Land Use Designation of "High Density Residential' The applicant has submitted an application requesting a site-specific land use re -designation to "Commercial (Urban)." Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously. Commissioner Allison moved to uphold the Planning Commission recommendation to approve the application, Commissioner Moore seconded and the motion passed unanimously 05-4299 Butch Milbrandt, Soap Lake (Rural -East) Hector Tones passed out information from the agent, Columbia NW Engineering, a letter received from I Oliver Brown, and Supplemental Material for additional Ag De -designation Analysis for Milbrandt Amendment. The request is for a Site -Specific Land Use Re -designation The subject area consists of three parcels totaling 96 -acres with a Comprehensive Plan Land Use Designation of "Agricultural Resource". The applicant has submitted an application requesting a site-specific land use re -designation to "Rural Residential 1 " Mr. Tones read in to the record his supplemental material for the Ag De -Designation The Planning Commission forwards their recommendation to deny the application. Butch Milbrandt does not feel the land is good for Ag use. Mr Milbrandt re- butted the letter received from Mr. Oliver Brown. He believes this land could be used for residential purposes in the future. Mr. Milbrandt bought the property knowing he was going to sell the water nghts to the City Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously. Commissioner Allison moved to approve the application, granting the De -Designation on these parcels and recognizing the prepared Supplemental Findings of Fact by the Planning Department Staff Commissioner Stevens seconded. Discussion was held by Commissioner Allison. Commissioner Moore moved to deny and the motion passed with a vote of two to one 05-4301 Marc Jarrett. Royal City (Rural -Dodson Rd.) Billie Sumrall described the project as a site-specific land use Re -designation. The subject area consists of one parcel totaling 40 -acres with a Comprehensive Plan Land Use Designation of "Agricultural Resource" The applicant has submitted an application requesting a site-specific land use re -designation to "Rural Residential 1 The Planning Commission forwards this to the Board with a recommendation to deny the application. Ms. Sumrall put on the record supplemental material for additional agricultural de -designation analysis Gilbert Alvarado stated that the Mayor of Royal City is also in approval of the recommendation to deny. Page 8 of 9 COMMISSIONERS' PROCEEDINGS Week of March 6, 2006 CORRECTED Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously Commissioner Moore moved to uphold the Planning Commission recommendation to deny the application, Commissioner Allison seconded and the motion passed unanimously. 05-4302 S1ou2h Investments, Soap Lake (North UGA) Hector Torres described the application as an Urban Growth Boundary Change and a site-specific Land Use Re -Designation The subject area consists of four parcels totaling 8.93 -acres with a Comprehensive Plan Land Use Designation of "Rural Residential 1". The applicant has submitted an application requesting the subject property be included within the boundary of the Town of Soap Lake's Urban Growth area (UGA) and a site-specific land use re -designation to Suburban Residential" Scott Clark described the Planning Commission hearing where Mr Slough had stated he would remove the "Tract A" to avoid an "island" issue Mr Torres specified that the Planning Commission was waiting for a letter from the City of Soap Lake on whether or not they approve the application with Tract A removed To date, they have not received a letter The Planning Commission's recommendation is contingent on whether or not the City of Soap Lake approves the application. Gilbert Alvarado stated that Mr. Slough approached the Mayor of Soap Lake stated he was in favor of the application, contingent that Las Bnsas was also to be incorporated into the City of Soap Lake UGA in the future Commissioner Allison moved to close the public comment portion of the hearing, Commissioner Moore seconded and the motion passed unanimously Commissioner Allison moved to uphold the Planning Commission recommendation to approve the application with the stipulations regarding Tract A, recognizing the nine Findings of Fact, Commissioner Moore seconded and the motion passed unanimously Commissioner Moore moved to continue this 2005 Comprehensive Plan Amendments hearing until March 22, 2006 at 9.00 am. Commissioner Allison seconded and the motion passed unanimously The heanng adjourned. Signed this Is day of 12006. BOARD OF COUNTY COMMISSIONERS !taounty, Was gton n Richard Stev ns, Chair Deborah Moore LeRoy Page 9 of 9